US Visa Annotations: Clearance Received or Department Authorization Meaning ?
When you go for US Visa stamping and it is approved, you get your passport with US visa stamp foil glued inside it. Sometimes, you may see some text in the annotation section like the company name or other details… But, it can be confusing when you see some text that says “Clearance Received” or something along that lines in the same annotation section.
Also, when you are applying for a US visa and filling out the DS-160 form or on CGI Federal website, you also may also encounter questions like the below:
- Was your prior H1B Visa (temporary occupation, temporary worker, or trainee) annotated “Clearance Received” or “Department Authorization”? “
- Was your prior H4 visa annotated “Clearance Received” or “Department Authorization”?
- US visa – B1/B2 Visa with annotation “Clearance Received”
In this article, we look at what that means and how to answer DS-160 questions, including samples with screenshots.
Before we dive into the details, let’s first understand what are annotations in the US Visa foil, and why that field exists.
What is the annotation field in US Visa? No Annotation? Samples?
The annotation field in the US visa stamp/foil is for the US Consular officer to put in additional notes related to your issued visa. Depending on the kind of visa, it could have details like University Name, Employer name, Work visa petition number, etc. Also, it could include restrictions or checks done so that it can help CBP officers at the port of entry. Below are some samples.
Sample US B1/B2 Visa Stamp in Passport without any annotation
Sample US H1B Visa Stamp in Passport with Employer Name and Petition Number.
US Visa Stamp annotated “Clearance Received” or “Department Authorization”
Some US visa applicants may get “Clearance Received” or “Department Authorization” in the annotation field. It means that the US Consular officer while reviewing the applicant’s file, found some issues with the applicant’s records that might impact their ability to issue a US visa to that person. But, after further review of records, they believe that the applicant is eligible for the visa and can be issued. Then annotation ‘Clearance Received’ is to indicate the same.
The annotation ‘Clearance Received’ is an indication to CBP(Customs and Border Protection) officers at the US Port of Entry, when the applicant is going through US Port of entry procedures , about the history of the issue and the applicant can be admitted to the US if something shows up in their system.
Why would someone get the annotation ‘Clearance Received’ or ‘Department Authorization’
It could happen for one of the common reasons as listed below:
- Applicant’s name matched with someone in their security lists like most wanted persons.
- Some of the applicant’s history or documents raised some flags in their system for some reason due to matches.
- Unknown reasons flagged by their National security systems
- Many of these reasons cannot be said and we do not know why. It is confidential and US Dept of state does not release any information on this.
The key point to take away is, the US Dept of State did a thorough check on the applicant and they found that the applicant is good and can be issued US Visa. This will be part of the record and it will be used as reference in the future too.
Sample US H1B Visa Stamp in Passport with “Clearance Received” Annotation
Below is an image of an H1B Visa with the annotation ‘CLEARANCE RECEIVED’.
Sample US B1/B2 Visa Stamp in Passport with “Clearance Received” Annotation
Below is an image of a B1/B2 Visa with the annotation ‘CLEARANCE RECEIVED’.
DS-160 Application form “Clearance Received” or “Department Authorization” – What to Answer?
When you are filling out the US Nonimmigrant Visa Application form, aka DS-160 form , you may come across questions tied to annotations like ‘ Was your prior H1B Visa (temporary occupation, temporary worker or trainee) annotated “Clearance Received” or “Department Authorization”? ” ‘ or it could be the same wording with other visas like H4 Visa or B1 /B2 Visa.
The first thing you need to check is your most recent US Visa stamp glued in your passport, if it says any of these words “Clearance Received” or “Department Authorization”, then you would answer “Yes” for that question. If the annotation section is blank or just has the employer name or school name, then you need to select ‘No’.
You should answer it truthfully as the US Visa stamp says, you cannot select the wrong option here. The US Consular system already has this information captured, so you should not try to lie or change it otherwise. If you do so, you could be penalized for stating the wrong information on the DS-160 form.
US Visa Dropbox Eligibility with ‘Clearance Received’ or ‘Department Authorization’?
When you are filling out your dropbox or interview waiver questionnaire on CGI Federal website, you would be asked the question “ Was your prior XXX visa (visa details XXX ) annotated ‘Clearance Received’ or ‘Department Authorization’? “
The question clearly says prior XXX Visa, so you need to first check your most recent US Visa Stamp in your passport. You need to answer “Yes”, here, if see the words “‘Clearance Received’ or ‘Department Authorization” in the annotation section of your most recently issued US Visa in the XXX Visa category.
It looks like in the below screenshot for the H1B Visa Dropbox Questionnaire and the moment you select “Yes”, the system will automatically exit you out of the wizard and ask you to schedule an in-person interview.
Modified US Visa Interview Waiver Question asking for ‘Clearance Received’ or ‘Department Authorization’
US Dept of State announced on Dec 23rd, 2021 the new Visa Interview Waiver option for Certain H1B, H4, and Others. This is applicable to anyone who had a previous US visa issued and does not have any other ineligibility on their visa or application. As part of the new questions asked to determine dropbox stamping eligibility, the USTravelDocs system has the question that says: “ Was your prior visa annotated “Clearance Received” or “Department Authorization”? as shown in the below screenshot.
You need to answer “Yes” to this question if you have the annotation text on your most recently issued or approved US Visa that says “ Clearance Received ” or “ Department Authorization “. If you have multiple US Visa stamps on your passport, look at the most recent one. If you see it closely, it says ‘prior’, meaning the most recent one. If you do not see any annotation on your Visa stamp, then you answer this as “No”. In general, if you answer “Yes” to this question, you would not be eligible for the interview waiver.
Impact of US Visa stamp with “Clearance Received” or “Department Authorization”? Future?
In general, it should be fine, as the US Dept of State has all your information captured in the previous verification and vetting process. They will double-check the same to make it is the same and if there are any new changes related to your security status.
It would not directly impact your future US Visa stamping chances. Having said that, what it does indicate is that there was some issue with your name or any other details in their systems, you may be subject to a few more questions or screening in some places. So, be prepared with all the documentation, in case any questions arise. Also, as mentioned above, you may not be able to get the US Visa renewal using the Dropbox option.
Also, sometimes Visa officer may stamp “ Cancelled Without Prejudice ” or “ CWOP ” on your old or valid US Visa, to understand the details, you may read details on Cancelled without Prejudice – US Visa – Meaning
Did you get this annotation in your Passport? What was your experience?
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60 comments.
Hi Kumar I have a question on dual citizen (non US) applying for US visa. What would be shown in the “Annotation”? Will show the second nationality or EVUS? Or the second nationality will not show at all? I had one annotation before as “Canadian Permanent Resident”. I was woundering whether it will show as “Canadian Citizen” this time? which I do not want.
I had an H1b with clearance received. My most recent visa is f1 with no issues. Now I am going again for H1b. Am I eligible for drop box or I need to schedule in person interview?
Hi! I’m currently in the US and was given single entry B1 visa with Annotation remarks of “business meetings from *Date1 to *Date2, *company” (six weeks in total). As for my I-94, I was given max of 6 months to stay in the US. Given that the annotation states an original plan of 6-week stay, will I get difficulties in applying for future visas if I extend up to roughly 6 months before my I-94 max date? Would appreciate all the inputs I can get. Thank you very much!
John, Well, this is subjective. Because you were given visa with some annotation, you should stick to plan you told them in application. It is hard to predict the future. Even though, you have I-94 issued, your case seems tricky as most of the users do not get any such annotations. Speak to an attorney for more guidance.
I had my in-laws go to an US Visa Interview for B1/B2 Visa in Oct 2022. Since he was working in Govt he was given Clearance received but Visa was approved for only 3 months and 1 time entry; His Passport was expiring within 6 months of Visa Interview.
Question : Does Visa Approval depends on when passport expires ?
Nikhil, Not exactly, they can give it beyond the passport expiry date. Only at the CBP they give it until the end of passport expiration. Every case is different and hard to say why someone get something shorter than others.
I was issued visa on 11jan2011 expiration 09 Jan 2021 Annotation: Department Authorization.14 Dec 2010. In this period i have travelled 3 times to USA . To renewal of visa i have paid my visa fee CGI REF NOS 730188796441 $ 160 date 28/12/2021. Till date i am not getting visa appointment. Please help.
While booking appointment it is asking visa annotated? I had J1 visa with annotation number and text bearer is not subject to section 212(e).. Should i select no and proceed here? Any help appreciated
vinod, If it exactly does not match with what they ask, it should not matter.
I hope you are doing good.
I have recently created a CGI account and paid the fee to get the reference number. Once I got my number, I somehow selected Yes when it asked for “Was your prior visa annotated ‘Clearance Received’ or ‘Department Authorization” and scheduled my appointment. I recently got my H1 B and was expecting the waiver option while scheduling the appointment, but I couldn’t get it. I was searching to see how I can change, then found your article, and thanks for the precise steps. I came on my F1 visa, and the Annotation shows my SEVIS number. Can I cancel the appointment and update my profile? Will it accept if I update my profile? Please kindly answer my question.
Thanks in advance!
Regards Kondal
Kondal, You can cancel and re-run the wizard like a new application, it will cancel the appointment and ask for the questions again.
Will it matter if we go for in person interview even after having this annotation question answered wrong? I dont think i can get any visa renewal dates for nov/dec and hence donot wish to cancel my scheduled interview appointment. Have you heard in the past if consulate rejected anyone’s visa for making this mistake and going for an inperson interview?
Kedar, Anything you enter online will be part of your record and you are signing it under oath. It is not about right or wrong, if something does not add up, then you will be in trouble. Knowingly doing a mistake should be avoided. Think about your life in US vs. one stamping… No one shares their story telling I lied on the website and was deported or rejected…so, you may or may not find cases. Try to be truthful and fix accordingly. They are opening many slots in October, so pick up one up then.
Hey Kumar can you please let me know how start a new application in cgi federal
Emmanuel, You will see an option on the left-hand side that says “new application/ schedule appointment”, which will restart the questionnaire again.
I made a mistake while answering this question, where I said “yes” to the question asking about an annotation of “Clearance Received” or “Department Authorization”, although there is no such annotation on my current visa. As a result, I did not receive the interview waiver that I am actually eligible for? Do you know how I can change this response?
Hi, Did you find a solution to this? Issue. I also made the same mistake
Has anybody found any solution?
Hello did you find any answer?
Hi, did anyone find any answer ?
Hello, I have a number starting with N00 under “Annotation” field but it doesn’t have text “Clearance Received” or “Department Authorization”. Does having the number mean it falls under this category?
I am Cambodia, I Have my fiancé in US, US embassy in Cambodia give me visa but with words”CANCELED WITHOUT PREJUDICE “ what is happened? How can I do? Could tell me thanks u🙏
I (an Indian citizen) had applied for a B1/B2 Visa in 2019 and was given a Visitor Visa valid for 1 year, which has now expired. The Visa stamp has a “Clearance Received” on it, so its not eligible for extension via dropbox.
Since it is almost impossible to find B1/B2 in person slots, can I try to get an in-person appointment in another country ? or is it recommended to wait for in person slots to open up in the consulates within India ?
Hello I currently hold a B1,B2 and c1/D visa as a crew member on cruise ships. This was issued in 2016 in New Zealand. In the annotations on the B1, B2 page, there is nothing. On the C1/D page the annotations say ‘Norwegian Epic Cruise lines’, (not even the correct name of the cruise line!). So, that was the company I was working for then, but I now will be working for another cruise line who now sa that I will have to re-apply for my C1/D visa! Is this correct, why have they only put one cruise line. My agent says he’s never heard of this. Does this restrict me only to Norwegian cruise lines? Will I have to re-apply, the visa is valid until 2026!
Hi, my initial two H1B Visas have the annotation “clearance received”. However, my most recent visa and the one before that does NOT have this annotation. The word “prior” is confusing in this question. Can anyone suggest based on their experience if I need to answer this as Question as “Yes” or “No”? Thanks for your help!
Can someone shed some light on this above case posted by VM. I have the same doubt what if last 2 Visa stamped (since 2016) does not any annotation only 1st Visa does (2012) then Do I still qualify for drop box.
Hi, I have the same question. Were you able to get any answer? Thanks
No.. I am still waiting for some response. If you come across any information via other blogs please post it here. Thanks !
Were you able to get any response from outside of this forum ? Please post if YES.
Were you able to get an answer to your question? In the same boat.
I have the same question
Did you email USTraveldocs under Provide feedback section ?
I have the same question. Did you get answer for this question
my b1/b2 application refused for drop box and i have been asked to use same visa fee information to book appointment cos i dnt qualify . i saw annotation and clearance received in my b1b2 visa what does it mean and what do i do
Hi Team, I have submitted my US Visa – appointment application form with US Visa stamp has “Clearance Received” or “Department Authorization” As “Yes” by mistake, but in my current expired visa it is blank. I am not able to change now. I have already paid the amount and not booked the slot. Please suggest what i need to do? Do i need to create new application for interview and pay the amount again? or what all other option i have?
Sumit, You can call the customer service and cancel the appointment. You can create a new application in USTravelDocs and then use the same receipt. Talk to the customer service or email them.
You may send the mail to call centre..some time they may give some information to update the correct answer
please tell me how to resolve this.. I have the same issue…
Hello Sumit, I have the same issue and trying to reach USTraveldocs. Can you tell me what did you do to take care of this situation?
please tell me what happened… I too have the same issue..
Hi Sumit, Were you able to fix it, Please provide your experience.
I got stamped for H1B first time on 14 Sept 2017. I got an annotation saying ” not valid for travel until 21-SEP-2017″ . I am assuming this annotation does not fall under “Clearance Received” or “Department of Authorization” and I am eligible for drop box ? Please suggest
Can someone please help me on this query
I am egyption working in kuwait today i received my b1/b2 visa but with annotation : escort doctor kuwaiti mimistri of health i asked the visa for tourism with the family and using it as an escort doctor for kuwaiti patients to us hospitals Is this annotation consider a restriction to travel for tourism with the family
Ameen, No, it is not a restriction. But, it is just that at CBP the officer may do additional checks.
Thanks kumar for responding
I got my VISA in Nov 2020 and in that VISA stamp there is an annotation “Excepted From or Not Subjected to PP 10052 “. Is this mean am I not eligible for dropbox next time? Do we consider only the wording ‘Clearance Required’ or ‘Department Authorization’? or any annotation(like above) will not eligible for dropbox? Please advise.
Thanks & Regards, Kishore
Ossama I applied for US Visa in 2018 so I went the interview and it takes long time, and the consular took my old passport and go to another one into and then come back again took the letter that I have it from the University. Then he came back and kept continue asking me about some country’s I went before, then he told. Me that I deserve the visa but he can’t take the decision and will put my Visa application under administrative processing. Then I kept send email to US embassy each 3 months and ask about my case situation. And it takes from May 29, 2018 to February 2020 then they told me send my passport to work on your visa application, a month later they send my passport back with a visa B2 for 4 months will expire at the end of July 2020 with annotation ( the name of the University with date 2018) So can I travel as a tourist with visa? Or I gonna get a problems with the officer in port because the issue I took the visa for it, not any more because it has been in 2018 ??? Please I need an answer from your experience in this situation
If you got approved for a 6 months b1/b2 us visa and when you received it under the annotation it say should fly by a certain date, does that mean you can’t fly after that date. The fly by date was only 20 days after the issue date. It is also has M right above the annotation
I have same question. Did you figure it out?
My past two visa Interview story:
December 2011 ================ I went for first-time visa stamping in Mumbai India. The VO asked me some questions and took an excuse and went to some senior officer. After 10 mins he came back and asked me if I have some documents that show my full name. I gave him my Degree certificates. He again left for 5 mins. He came back and said, “Your Visa is approved.” I collected my visa the same day in Mumbai.
September 2018 ================ I went for a Visa Interview in New Delhi. There the VO asked me some questions and told me she needs some time and closed the window and called one of her colleagues. They both were staring at the computer screen and were discussing something. After 5 mins she said she needs some more time and asked me to sit. I was sitting in the lobby and after around 10-15 mins she called me and said: “Your visa is approved.”. This time I had “Clearance Received” in my Visa.
=========== I am planning to go to Mexico for my Visa Stamping in October 2019. I have a valid visa stamped till November 2019. Should I be worried?
Well, hard to say… Both were done in India…In general, there could be some false alarms or something in their system that flags your application, so they could be discussing and then doing a review before approving it….Be confident, but have a backup plan, if something goes wrong….not to scare you, but just to be prepared ahead. Do update, how it goes here with community.
Also , to the term “Prior Visa” .It was a bit confusing as I had my last H1B visa stamp that did not have clearance received, but the visa stamp before that one had clearance received. I couldn’t get a clear answer from the customer support and I chose “No” for that question as i felt the question is for the most recent visa. I used the dropbox facility and got my Visa stamped in 2 days , no issues. So if any one has the same issue, you can go for the dropbox.
Murali, Thanks for sharing. Just to clarify, you mean to say, having ‘prior visa’ in the annotation field ?
My F1 Visa had clearance received Annotation back in 2010. But my H1B visa from 2014 and 2016 doesn’t have any annotation.
Can i answer “No” to “was your prior H1B visa annotated “Clearance Received or Department Authorization? during dropbox eligibility.
Did you get an answer to you question? I am in the same situation – my 2010 B1/B2 has annotation “Clearance Received” but my 2017 H1B doesn’t have any annotation. I answered the question as “No” and booked a drop-box appointment for April but now I am super confused if I an eligible for drop-box or not.
Sandeep, The best thing to do is contact consulate and get it clarified. This is a unique situation and no one knows, US consulate is the best one to advise. Do update here on what you hear for community benefit.
Hi Murali, This is my issue as well. Can I ask your dropbox location?
I have 2 questions about h1b visa stamping/renewal (not 1st time stamping). The 1st visa was stamped with administrative processing and have the annotation “clearance received” on the stamp with a date on it.
1) Does that date really mean anything? If i renew my visa prior to that clearance received date, would i get admin processing again? If so, that would be my 2nd question
2) If my old visa stamp isn’t expire, can i come back to US if I do get administrative processing and VO didn’t take my passport? That way i can still work in US while waiting for the visa approval.
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US Visa ‘Clearance Received’ or ‘Department Authorization’ (Annotation)
Prior visa is annonated clearance received or Department authorization when visa stamp is issued after 221g Admin processing. Ineligible for dropbox.
Find if your prior visa is Annotated Clearance Received?
For DS 160 – Prior visa annotated question, check your visa stamp (foil) in your passport for this text:
- Clearance Received OR
- Department Authorization
If you do have this text, then you have to answer Yes to this question on the DS-160 form or while checking the Dropbox facility.
If you are applying for a new visa stamp-like H1B from the same or new employer, but your last visa foil in your passport has this annotation, you are NOT eligible for the Dropbox facility . The same holds true for all visa types like B1/B2, L1/L2, H4, etc.
When your visa stamp is issued after 221(g) admin processing , you will find “ Clearance Received ” or “ Department Authorization ” written on your visa which means that the US embassy contacted USCIS or other security agency to check on your name for more details. There is nothing to worry about this text on a visa as it simply means that the US embassy did some extra background checks on your name. It can happen to anyone.
You are good if there is nothing mentioned below the word ‘Annotation’ on your USA visa stamp.
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Was your prior visa annotated “clearance received” or “department authorization”?
Table of Contents
Do You Have a “Clearance Received” or “Department Authorization” Annotation On Your Prior Visa? Essential Tips for Immigrants
For immigrants, understanding the prior visa annotated can mean the difference between having smooth travel experiences and being denied entry. In some cases, it’s essential to receive clearance or department authorization before entering the country.
In this blog article, we will discuss what “Clearance Received” or “Department Authorization” annotation mean, when clearance is required for a visa, where to get clearance, the importance of accurate and timely visa documents, and important tips to understanding prior visa annotation requirements and avoiding common mistakes.
If you are an immigrant and want to learn more about prior visa annotated and the requirements to enter a country, keep reading!
What Does “Clearance Received” or “Department Authorization” Annotation Mean?
For immigrants, receiving a “clearance received” or “department authorization” annotation is an important step in the visa process. It indicates that your application has been officially approved and cleared by the government agency responsible for processing it. This means that you are now allowed to move forward with whatever steps are necessary to obtain your desired visa status.
It is important for immigrants to understand what these annotations mean and how they can help them achieve their goals of obtaining legal immigration status in their target country. By understanding clearance received or department authorization annotations, individuals can better prepare themselves for upcoming steps during the entire visa application process so as to ensure a successful outcome from start to finish.
Why would someone get the annotation ‘Clearance Received’ or ‘Department Authorization’
It could happen for one of the common reasons as listed below:
- Applicant’s name matched with someone in their security lists like most wanted persons.
- Some of the applicant’s history or documents raised some flags in their system for some reason due to matches.
- Unknown reasons flagged by their National security systems
- Many of these reasons cannot be said and we do not know why. It is confidential and US Dept of state does not release any information on this.
When Is Clearance Required for a Visa?
For many immigrants, the visa application process can be daunting. One of the most important steps in applying for a visa is to clear any existing criminal records or outstanding debts. Individuals must demonstrate that they have sufficient funds available and prove their law-abiding status by clearing all necessary background checks prior to being eligible for a visa.
In particular, individuals with past convictions may face serious difficulties obtaining clearance from immigration authorities before they are approved to enter the country on a temporary or permanent basis. Additionally, those wishing to gain entry into certain countries will need an extra layer of security clearance before being granted access.
The best way to ensure that you receive clearance is by completing all necessary paperwork accurately and thoroughly documenting your financial situation and legal history as part of your application package when submitting it for review. Furthermore, it’s always wise reach out directly with consular officers regarding any clarifying questions about what requirements must be met in order for them grant approval for entry into their country under your specified conditions.
Where to Get Clearance for a Visa?
Obtaining a visa can be an overwhelming process, but having the right information and resources in place can make it much easier to get clearance. Immigrants should always start by becoming familiar with the country’s immigration laws and regulations as well as any particular requirements for their designated visa. Additionally, they should research what documents they will need to apply such as passport photos or pay stubs from their employer.
In order to receive approval for a visa, immigrants must also submit an application which is available either online or through local embassies. These applications are typically accompanied by supporting documentation that proves eligibility and serves to verify identity such as birth certificates or other forms of valid identification like driver’s licenses, passports etc.. Finally all applicants must attend an interview at their nearest embassy in order complete the process successfully so it is important that appropriate preparation takes place beforehand including brushing up on language skills if needed.
The Importance of Accurate and Timely Visa Documentation.
Accurate and timely visa documentation is essential for immigrants seeking to make a successful transition into their new life. Without the correct paperwork, it becomes difficult – if not impossible – for them to gain legal access to all of the resources available in their new home country.
For this reason, it’s important that immigrants take the time and effort necessary to ensure that all of their documents are properly completed prior to submitting them. This includes double-checking government forms and contacting immigration services with any questions or concerns they may have. Furthermore, applicants should submit relevant paperwork as soon as possible in order to avoid costly delays or denials due to incomplete information on an application form.
Having accurate documentation is also important when traveling abroad or attempting other official transactions outside of one’s native nation. Having up-to-date papers can reduce stress associated with international travel while simultaneously maximizing compliance with local laws and regulations wherever one chooses live, study or work abroad. Ultimately, having proper records allows immigrant individuals greater freedom within both domestic environments as well internationally accepted legal systems around world today
Find if your prior visa is Annotated Clearance Received?
For DS 160 – Prior visa annotated question, check your visa stamp (foil) in your passport for this text:
- Clearance Received OR
- Department Authorization
If you do have this text, then you have to answer Yes to this question on the DS-160 form or while checking the Dropbox facility.
If you are applying for a new visa stamp-like H1B from the same or new employer, but your last visa foil in your passport has this annotation, you are NOT eligible for the Dropbox facility.
The same holds true for all visa types like B1/B2, L1/L2, H4, etc.
When your visa stamp is issued after 221(g) admin processing, you will find “ Clearance Received ” or “ Department Authorization ” written on your visa which means that the US embassy contacted USCIS or other security agency to check on your name for more details.
There is nothing to worry about this text on a visa as it simply means that the US embassy did some extra background checks on your name. It can happen to anyone.
You are good if there is nothing mentioned below the word ‘Annotation’ on your USA visa stamp.
Tips for Understanding Prior Visa Annotation Requirements and Avoiding Common Mistakes.
Understanding visa annotation requirements can be a daunting task for immigrants. However, there are some tips that may help them better understand the process and avoid common mistakes.
First and foremost, it is important to read carefully through all of the language in any document pertaining to visas or immigration status as well as government websites for further information about specific guidelines. Knowing exactly what type of documentation is required can save time, energy, and money down the line when applying for an immigrant visa or other related documents.
Second, immigrants should consult with knowledgeable advisors who have experience working with this area of law because they may offer valuable advice on how best to navigate through these processes successfully. Additionally, many countries offer resources specifically designed to provide assistance during the application process such as support centers located near embassies or consulates throughout Europe that aim to provide guidance regarding annotations and other legal inquiries associated with visas and immigration topics more generally.
Finally , research online forums where individuals post questions about their experiences navigating similar issues related to understanding prior visa annotation requirements . Doing so not only provides insight into common pitfalls but also gives future applicants a sense of solidarity by connecting them virtually via shared stories from those who have been through it before .
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U.S. Visa Stamp Explained
Home » U.S. Visa Stamp Explained
July 25, 2021
If the U.S. embassy or consulate granted you a U.S. visa, the officer likely placed a visa stamp inside your passport. The U.S. visa stamp is the physical document that is placed in your passport by the consular officer.
With a valid, unexpired U.S. visa stamp, you may apply for admission to the United States of America at a port of entry. At the port of entry, a U.S. Customs and Border Protection (CBP) officer will review the visa in the passport and all supporting documents to determine if you may enter.
How to Read a U.S. Visa
The U.S. visa stamp provides the inspecting CBP officer at the port of entry with the information necessary to admit you to the U.S. under a specified visa status and for a specific period of time. Inaccuracies or incorrect information can lead to significant problems. Therefore, its vital that you inspect the visa at the time issue to ensure everything is correct. This article will help you understand the various information so that you know how to read a U.S. visa stamp. Refer to the sample visa below to follow along.
Mistakes on USCIS forms can cause costly delays or a denial.
Some people don’t need a visa stamp to visit the united states.
Not everyone requires a visa stamp in their passport to come to the United States. Certain foreign citizens are allowed to enter the U.S. without a visa for a limited period of time.
Visa Waiver Program
Visitors from U.S. Visa Waiver Program (VWP) countries may visit for a period of up to 90 days. The purpose of travel must generally be pleasure/tourism or medical treatment (reasons consistent with a B-2 visitor visa). Before traveling to the U.S., VWP visitors must receive permission to enter the U.S. through the United States’ Department of Homeland Security’s Electronic System for Travel Authorization (ESTA).
RECOMMENDED: Adjustment of Status for Visa Waiver Program Entrants
Citizens of Canada and Bermuda
Again, if traveling for general pleasure purposes, citizens of Canada and Bermuda to not require a U.S. visa stamp when visiting the United States. Unless ineligible for a visa under U.S. immigration law, or have previously violated the terms of their immigration status in the U.S., Canadian and Bermudian citizens may enter the U.S. with only their passports. When traveling for more than 180 days or for reasons inconsistent with a B-2 visa, visitors from these countries may require a nonimmigrant visa.
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How to Read a US Visa Stamp
Congratulations—if you are reading this, chances are you are the proud holder (or soon-to-be-holder) of a shiny new US visa stamp! Or maybe you’re just curious—that’s fine too.
For those foreign nationals who have a visa stamp, it is crucial to understand what it is, what it does, and what everything on it means. This may seem straightforward, but given all the acronyms and abbreviations (not to mention occasional administrative errors), this can easily become confusing.
With some exceptions, foreign nationals who seek to enter the US must first obtain a US visa stamp. A visa stamp is processed into a foreign national's passport by a US Embassy/Consulate abroad. With a valid US visa stamp, foreign nationals may apply for admission to the US at a port of entry. US Customs and Border Protection (CBP) will review the visa in the passport and all supporting documents and determine if the foreign national may enter—meaning that even with a valid visa stamp, admission to the US is at the discretion of CBP. While it does not guarantee entry to the US, a US visa stamp indicates that a consular officer at a US Embassy/Consulate abroad has determined the foreign national is eligible to seek entry in a particular visa classification to engage in a specific set of activities permitted by the visa.
The visa stamp provides the inspecting CBP officer at the port of entry with the information necessary to admit the foreign national to the US under a specified visa status and for a specific period of time. Because admission to the US is tied to the information contained on the visa stamp itself (as well as the petition and approval notice, if any), it is important that foreign nationals carefully review their visa stamps for accuracy. In order to check that all is in order on the visa stamp, foreign nationals must be able to understand their visa stamp.
What’s on a Visa Stamp? Here is a sample image of a US visitor visa stamp:
Visa image from US Department of State .
A) Passport number corresponds to the number of the passport in which the visa is placed. Foreign nationals should refer back to the photo page of their passport and check that this number matches;
B) Legal name corresponds to the exact name as written on the photo page of the passport in which the visa stamp is placed;
C) The issuing post is the US Embassy/Consulate where the visa stamp was issued;
D) Sex corresponds to the sex reported on the photo page of the passport;
E) Date of birth corresponds to the date of birth stated on the photo page of the passport;
F) Control number is assigned by the Department of State to keep track of visa issuances;
G) For visa type , "R" is an abbreviation for “regular” passport. This is not a visa classification. The letters/numbers to the right of the R (B1/B2) is the visa type/classification;
H) Under entries , "M" is an abbreviation for “multiple” entries, meaning that the visa holder may seek entry into the US multiple times. If a number appears here, the visa holder may only seek entry into the US for that number of times on the visa;
I) The annotations area is where additional information about the visa and the petition itself, including any restrictions, are listed, if applicable. For example, on a student visa, the SEVIS number and name of the school would be listed here, and on a work visa, the name of the employer and the petition number;
J) The issuance date is the date the US Embassy/Consulate issued the visa, and the expiration date is the last day that the visa holder may seek entry into the US on this visa stamp. Sometimes, the expiration date may be earlier than the date of the approved petition.
K) Nationality corresponds to the country of citizenship that issued the passport in which the visa stamp is placed;
L) The visa number is a series of red numbers on the lower right hand portion of the visa stamp issued by the Embassy/Consulate.
M) Although not on this sample visa, the PED date is an acronym for the petition end date. It is important to note that this may be different from the visa’s expiration date. See below for examples of when this may occur!
What to Check after Obtaining a Visa After obtaining the visa stamp at the US Embassy/Consulate, it is crucial to check all fields of information on the visa stamp carefully. While most of the time the information listed on the visa stamp will be correct, on occasion the US Embassy/Consulate may make an error. We’ve even seen the wrong person’s visa stamped in a passport! While every error should ideally be corrected, given consular delays and foreign nationals’ need to travel to the US urgently, the severity of the mistake will determine how soon one needs to address the issue.
For example, if an O-1 visa stamp is issued for four years instead of the three-year validity period on the underlying I-797 approval notice from US Citizenship & Immigration Services (USCIS), the error can be corrected at a later date in all likelihood. While a conservative approach would dictate that the visa is not valid because it is incorrect, others might argue that foreign nationals may seek admission to the US on this visa stamp, but only for the three-year time frame that the USCIS approval notice is valid. This scenario could create an issue for foreign nationals if they did not know that they were restricted by the three-year validity period of the underlying I-797 approval notice and if they tried to seek admission to the US in the fourth year of the visa stamp validity without having a new underlying I-797 approval notice in place. Rather than relying on the incorrect visa, it is best to get it corrected.
In another example, if the visa stamp lists F-1 as the visa type when it was supposed to be an H-1B visa, this is hugely problematic and it will prevent foreign nationals from being admitted to the US in the correct visa status. This would need to be corrected immediately since the foreign national would likely be refused entry to the US by CBP or if admitted to the US in F-1 status any employment the foreign national engaged in could be considered unauthorized employment. Foreign nationals should check their visa stamps very carefully immediately upon receipt of the visa and contact the US Embassy/Consulate immediately if there is a problem. If the mistake is not noticed until a later date, foreign nationals may contact an immigration attorney who can provide advice on the nature of the error and potential issues that may arise from it, and guide foreign nationals through the process of having the US Embassy/Consulate correct the error if necessary.
Apart from confirming the information on the visa stamp is correct, there are a few additional items that foreign nationals should consider when using their visa stamp for entry to the US:
- Be aware of the passport expiration date. US Embassies/Consulates will not issue a US visa into a passport unless it is valid for six months beyond the authorized period of stay, unless exempted from this rule by country-specific agreements . Foreign nationals who are exempted are able to have the visa issued into a passport with an expiration date prior to the expiration date of the US visa. Under these circumstances, it is important to note that the CBP officer who inspects and admits the foreign national to the US may admit the foreign national only until the passport expiration date, even if the visa stamp is valid beyond that date. Foreign nationals may confirm the date they are admitted to by accessing their online I-94 to see what date is listed as expiration of status. It is advisable for foreign nationals to access this document each time they enter the US to confirm they have been admitted correctly, and to be aware of the date they are admitted until.
- Know the home country’s reciprocity agreements with the US and how they affect a visa stamp. Several countries have agreements with the US that work to benefit foreign nationals, but others impose restrictions. For example, due to a reciprocity agreement between the United States and Brazil, while an O-1 petition may be approved for up to three years by USCIS on the I-797 approval notice, Brazilians only receive O-1 visa stamps for three months at a time. This means that Brazilians may present their visa stamp for entry as many times as they need during the three-month period. Each time they will be admitted for the full three-year duration of the petition meaning that they can remain in the US beyond the expiration of the visa stamp itself as long as their I-94 is correctly issued. But if Brazilian nationals would like to re-enter the US in O-1 classification during their three-year validity period but after the initial three-month visa stamp has expired, they will need to go through the consular process again to obtain a new visa stamp in their passport. In another example, due to a reciprocity agreement between the United States and China, while an O-1 petition may be approved for up to three years by USCIS on the I-797 approval notice, Chinese nationals receive O-1 visa stamps that are valid for three months and for only a single entry to the United States. This means that Chinese nationals may present their visa stamp for entry one time during the three-month period, when they will be admitted for the full three-year duration of the petition meaning that they may remain in the US beyond the expiration of the visa stamp itself as long as their I-94 is correctly issued. If, however, Chinese nationals would like to re-enter the US in O-1 classification a second or subsequent time during their three-year validity period, even if still within the initial three-month visa stamp’s validity period, they will need to go through the consular process again to obtain a new visa stamp in their passports.
- Understand how visa stamps and petition approvals work together. A visa stamp without a valid petition is useless in most instances. One example is the L visa. Although L-1 classification may be approved for up to three years by USCIS on the I-797 approval notice, US Embassies/Consulates may issue the visa stamp for a period of five years. While not inherently problematic, this scenario could create a problem for foreign nationals if they did not know that they were restricted by the three-year validity period of the underlying I-797 petition approval notice and if they tried to seek admission to the US after that time without having a new underlying I-797 approval notice in place.
Armed with a valid visa stamp and a thorough understanding of the information contained on it, foreign nationals should be poised for admission to the US at the port of entry. Safe travels!
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Frequently Asked Questions
What types of visas are available for people to come to the united states.
There are more than 20 nonimmigrant visa types for people traveling to the United States temporarily. There are many more types of immigrant visas for those coming to live permanently in the United States. The type of Visa you need is determined by the purpose of your intended travel. For an overview of visa types, please see Types of Visas for Temporary Visitors or Visa Types for Immigrants .
After Visa Issuance
How do i read and understand my visa.
Please use the illustrated guide below to learn how to read your new nonimmigrant visa (for travel to the U.S. as a temporary visitor). In addition, as soon as you receive it, check to make sure information printed on the visa is correct (see below). If any of the information on your visa does not match the information in your passport or is incorrect, please contact the nonimmigrant visa section at the embassy or consulate that issued your visa.
What is a Visa? Nonimmigrant Visa Types (Classifications) Immigrant Visa Types (Classifications)
My visa expires in 5 years, what does this mean?
A visa must be valid at the time a traveler seeks admission to the United States, but the expiration date of the visa (validity period/length of time the visa can be used) has no relation to the length of time a temporary visitor may be authorized by the Department of Homeland Security to remain in the United States. Persons holding visas valid for multiple entries may make repeated trips to the United States, for travel for the same purpose, as long as the visa has not expired, and the traveler has done nothing to become ineligible to enter the United States, at port-of-entry.
Visa Validity
My old passport has already expired. my visa to travel to the united states is still valid but in my expired passport. do i need to apply for a new visa with my new passport.
No. If your visa is still valid you can travel to the United States with your two passports, as long as the visa is valid, not damaged, and is the appropriate type of visa required for your principal purpose of travel. (Example: tourist visa, when your principal purpose of travel is tourism). Both passports (the valid and the expired one with the visa) should be from the same country and type (Example: both Uruguayan regular passports, both official passports, etc.). When you arrive at the U.S. port-of-entry (POE, generally an airport or land border) the Customs and Border Protection Immigration Officer will check your visa in the old passport and if s/he decides to admit you into the United States they will stamp your new passport with an admission stamp along with the annotation "VIOPP" (visa in other passport). Do not try to remove the visa from your old passport and stick it into the new valid passport. If you do so, your visa will no longer be valid.
My visa will expire while I am in the United States. Is there a problem with that?
No. If the Department of Homeland Security, Customs and Border Protection Immigration Officer at the port-of-entry admitted you into the United States for a specific period of time, s/he will note your authorized period of stay on your admission stamp or paper Form I-94, called an Arrival/Departure Record. You will be able to remain in the United States during your authorized period of stay, even if your visa expires during the time you are in the United States. Since your admission stamp or paper Form I-94 documents your authorized stay and is the official record of your permission to be in the United States, it is very important to keep inside your passport.
What are indefinite validity visas (Burroughs visas) and are they still valid?
Indefinite validity visas (Burroughs Visas) are tourist/business visas manually stamped into a traveler’s passport which were valid for ten years. Effective April 1, 2004, all indefinite validity Burroughs visas became void. Therefore, if you have an indefinite validity visa you must apply for a new visa for travel to the U.S.
Administrative Processing
What is administrative processing.
Some visa applications require further administrative processing, which takes additional time after the visa applicant's interview by a consular officer. Applicants are advised of this requirement when they apply. Learn more .
Visa Denials
My visa application has been refused. why can't i get my money back.
The fee that you paid is an application fee. Everyone who applies for a U.S. visa anywhere in the world must pay this fee, which covers the cost of processing your application. This fee is non-refundable regardless of whether you are issued a visa or not, since your application was processed to conclusion. As one example, if your application was refused under Section 214(b) and you choose to reapply for a visa, whether applying at the same embassy or elsewhere, you will be required to pay the visa application processing fee. See the Fees for Visa Services page for a list of fees.
I have a nonimmigrant visa that will expire soon and I would like to renew it. Do I need go through the whole visa application process again?
Yes, you will have to go through the whole visa application process each time you want to apply for a visa, even if your visa is still valid. There are some situations where a visa applicant may not need to be interviewed when renewing his/her visa. See the U.S. Embassy or Consulate website for more information.
My immigrant visa expired before I was able to travel to the United States. What should I do?
You should contact the Immigrant Visa Unit of the U.S. Embassy or Consulate that issued your visa. You do not need to file a new petition with USCIS, but you may need to submit a new application (DS-260) and pay another immigrant visa application processing fee . In addition, you may need to submit new supporting documents, such as a new medical examination and police certificate. Please be prepared to return your unused, expired visa and visa package (if applicable). Requests to reissue or replace visas are considered on a case-by-case basis, and all applicants are required to re-establish their eligibility; there is no guarantee that you will receive a new visa.
Entering and Departing the United States
After i have my visa, i will be able to enter the u.s., correct.
A visa does not guarantee entry into the United States. A visa allows a foreign citizen to travel to the U.S. port-of-entry, and the Department of Homeland Security U.S. Customs and Border Protection (CBP) immigration inspector authorizes or denies admission to the United States. See Admissions on the CBP website.
How can I find out how long I am authorized to stay in the United States?
A visa does not guarantee entry into the United States, but allows a foreign citizen coming from abroad, to travel to the United States port-of entry (generally an airport or land border) and request permission to enter the United States. The Department of Homeland Security, U.S. Customs and Border Protection (CBP) officials have authority to permit or deny admission to the United States, and determine how long a traveler may stay. At the port of entry, upon granting entry to the United States, the Department of Homeland Security, U.S. immigration inspector, provides you an admission stamp or paper Form I-94, Arrival/Departure Record in your passport. On this admission stamp or paper Form I-94, the U.S. immigration inspector records either a date or "D/S" (duration of status). If your admission stamp or paper Form I-94 contains a specific date, then that is the date by which you must leave the United States. Your admission stamp or paper Form I-94 is very important to keep in your passport, since it shows your permission to be in the United States. Review information about Admission on the CBP Website. Also, see Duration of Stay .
I did not turn in my paper Form I-94 when I left the United States, what should I do?
If you failed to turn in your paper Form I-94 Departure Record, see Department of Homeland Security, Customs and Border Protection website for more information.
Lost and Stolen Visas
My passport with my visa was stolen, what should i do.
If your passport with your admission stamp or paper Form I-94 are lost or stolen, you must get them replaced immediately. There are a number of steps you need to take, learn more, see Lost and Stolen Passports, Visas, and Form I-94s .
My visa was damaged. What should I do?
If your visa has been damaged in any way, you will need to reapply for a new visa at a U.S. Embassy or Consulate abroad.
U.S. Citizens
I may have a claim to u.s. citizenship. can i apply for a u.s. visa.
With few exceptions, a person born in the United States acquires U.S. citizenship at birth. A state-issued birth certificate serves as evidence of citizenship. Review the Apply for a Passport webpage to learn more.
Persons born in countries other than the United States may have a claim to U.S. citizenship if either parent is a U.S. citizen under U.S. law. Learn more on the Birth of U.S. Citizens Abroad webpage.
If a person is a U.S. citizen, he or she is not eligible for a visa. Any prospective applicant believing he or she may have a claim to U.S. citizenship should have his or her citizenship claim adjudicated (officially determined) by a consular officer at a U.S. Embassy or Consulate before applying for a U.S. visa.
I have dual citizenship. Which passport should I use to travel to the United States?
All U.S. citizens, even dual citizens/nationals, must enter and depart the United States using his/her U.S. passport.
Further Questions
How do i know whether to contact the department of state or department of homeland security about my issue.
Contact the Department of State, U.S. Embassy or Consulate abroad with questions about U.S. visas, including application, the status of visa processing, and for inquiries relating to visa denial. Once in the United States, the traveler falls under the authority (jurisdiction) of Department of Homeland Security. The Department of Homeland Security, U.S. Citizenship and Immigration Services (USCIS) is responsible for the approval of all petitions, the authorization of permission to work in the United States, the issuance of extensions of stay, and change or adjustment of an applicant's status while the applicant is in the United States.
I would like to know if my friend has applied for a visa and what the status is. Who should I contact?
Your friend, the visa applicant. Under U.S. law, specifically the Immigration and Nationality Act (INA) 222(f), visa records are confidential. Therefore, the visa applicant should inquire at the U.S. Embassy or Consulate abroad where he/she applied regarding necessary information about visa application status. Because of confidentiality of visa records, you’ll need to ask your friend, the visa applicant your questions about whether a visa application was made, or a visa was issued or denied.
Visa Applicants from State Sponsors of Terrorism Countries
To find information regarding FAQ's from visa applicants from state sponsors of terrorism countries please click here .
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