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Cover letter in germany (anschreiben).

Cover letter in Germany (Anschreiben)

Together with your CV ( Lebenslauf ) , the cover letter is a key component of any job application in Germany. Far more than a mere formality, a cover letter is an important means of presenting yourself to a prospective employer. It would be difficult to land a job in Germany without one. This page walks you through the process of crafting a job-winning cover letter, with a few hints and tips about what is expected in the federal republic. 

Cover letter in German ( Anschreiben )

First things first: what is a cover letter? Although it may be tempting to send in your job application without one, a cover letter is an important part of job applications in Germany, and most hiring managers will expect to receive one, even if the vacancy listing does not explicitly specify this. 

A cover letter is a short (usually no more than one page) document that you submit together with your resume as part of your job application. Rather than simply repeating the information contained in your CV, its purpose is to expand upon it, summarising your skills and experience, explaining what makes you a good fit for the role, and (hopefully!) piquing the hiring manager’s interest. While a CV lays out the facts, your cover letter conveys more personality. You can expect to be asked about both if you make it to a job interview .

In Germany, a cover letter ( Anschreiben ) generally follows a prescribed format, which makes it easier to structure your own. 

Cover letter templates

Using a template can be a good way to get started, and will also ensure your cover letter is well-formatted. If you used a template for your CV, it’s a good idea to use the same design for your cover letter, to make your application look professional and consistent. 

The following websites offer cover letter templates: 

How to write a cover letter in Germany

German cover letters are not fundamentally different to those in other countries, with the only possible difference being they are rather formal and matter-of-fact, with no credit given to pomp, exaggerations or overly flowery language. 

As with elsewhere in the world, your cover letter in Germany should be succinct - no more than one side of A4 in size 12 font. You also do not want to present the hiring manager with a dense wall of text, so make sure to break it up into sizeable paragraphs. 

It may be time-consuming, but you should also write a unique(ish) cover letter for each job you apply for. Recruiters don’t like to receive form letters - and sending off a generic letter is a sure-fire way to ensure your application ends up in the bin. You need to explain why you want this specific position , and what makes you particularly suited for it - so tailor your cover letter based on the responsibilities and requirements outlined in the job description, and what you know about the company. 

Cover letter format

If you’re not sure where to start, it can help to break the letter down into a few sections. Almost all cover letters are structured around the same tried-and-tested format: 

How to start a cover letter: With a header

Writing your contact header is a good way to ease yourself in, and ensure you’re not staring at a blank page. As with a CV, it’s important to include some basic contact information on your cover letter. You should include: 

You might also consider adding your social media profiles or the address of your personal website, if these are relevant in your field and to the job you’re applying for. 

Address the hiring manager

This is where you can score some easy marks. You’d be surprised how many people open their cover letters with, “Dear Sir or Madam.” That’s one way to turn off a hiring manager. It’s much better to address your letter to them personally. That means you need to do some research. 

If you’re lucky, this information is included in the job description. You should also check the “Team” or “About us” page on the company’s website. Alternatively, you could turn to LinkedIn to find out who’s head of the relevant department. If in doubt, call up the company and ask who you should address your application to. It might make your name stick out when it comes to sifting through CVs. 

As a last resort, if you really can’t get hold of a name, address your cover letter using one of these greetings:

Write your introduction

This is worth taking your time over. Companies typically receive hundreds of applications for single positions, and so they’re not going to be reading every cover letter from top to bottom. You need to grab their attention from the first paragraph. 

The key here is to not be too generic - most applicants will probably have similar work experience and interests. Instead, you need to explain what makes you unique. What is your bottom-line USP? That’s what the recruiter wants to know. 

Explain why you’re a good fit for the job

Next, it’s time to get into the meat of your letter, by outlining your professional skills, and explaining why this experience makes you better-qualified than the other applicants. It’s a good idea to have the job description to hand when you write this section. Match the requirements listed by the company to elements from your own skill set and work history, and elaborate on them. 

But there’s no way you’ll have space to cover every single detail. Instead, pick two or three of the most important requirements and use them to spin a couple of compelling stories from your own experience. 

Explain why you want to work for the company

The final section of your cover letter is just as important: explaining why you want to work for this specific company. Hiring managers want to know that you’d be a good fit for the company culture - that you want this job, not just any job - otherwise you’d be a risky hire. 

This might require you to do some extra research - what do you know about the company and its products or services? What’s the work culture like? What about that enthuses you? It pays to be super specific. 

Wrap things up

That’s it - you’re almost there! Now you need to finish with a conclusion that wraps up your letter. If you have anything else you want to say, now’s your chance. Finally, thank the hiring manager for their time (it’s only polite). 

Then, it’s time to sign off with a formal closing. You could use: 

Once your cover letter is finished and proofread, you’re ready to send off your application. Put your feet up and wait for a response. 

Should I write my cover letter in German?

Whether or not you should write your cover letter in German depends on a few factors, namely: 

If a job description specifies that applications should be made in German, it’s best to follow this advice. If your language ability isn’t up to the task of writing a CV and cover letter in German, it may be that the job itself is also beyond your language capabilities. 

However, an increasing number of companies in Germany, specifically international companies , are now offering English-speaking roles, although some still require you to apply in German. In this instance, it’s worth submitting your documents in German (you can ask a German-speaking friend to help, at least by checking your finished CV and cover letter over). To really show off your language skills, you could submit both English and German versions of your application. 

Cover letter examples

Not sure where to start? It can be a good idea to read some example cover letters to give you an idea of what is expected. But don’t be tempted to copy them word for word - you want to convey your own, unique personality, not someone else’s.

English cover letter sample

The internet is full of examples of cover letters written in English. Check out popular websites like Novorésumé, Monster.com, Reed, Indeed, and LiveCareer. 

German cover letter example

Checking out a German cover letter example can also be a good way of getting started, especially if German is not your native language. Look at websites like Karrierebibel, Bewerbung.net and Staufenbiel, or simply search “ Anschreiben Beispiel ”, to get a good idea of how German cover letters are structured. 

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How To Write Your Cover Letter in Germany (+ English Example!)

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Looking for a job in Germany and wondering how to write your cover letter? You are at the right place. In this article, you will learn how to write your cover letter in Germany, including the format, style, and structure. We also include some tips here on writing your cover letter in Germany. You can also download a free German cover letter example (in English).

Table of Contents


7 seconds . This is how long it takes to form a  first impression . So, giving an excellent first impression in the interview is essential. But do you know that your first impression is not formed in the interview? It is formed in the first contact you make. You are right. The first contact is your job application.

That is why sending a good CV and cover letter in your job application is very important. This determines whether you have a chance to come to an interview, where you can make your first impression (physically).

What is a cover letter (Anschreiben)?

Your cover letter is the very first impression you give your potential employer. It is one of the deciding factors whether you get a job interview or not. If it catches the recruiter’s attention, he will want to learn more about you by inviting you to an interview.

So, your cover letter should highlight your skills and experience that fit a job’s specific requirements. You should use many examples and facts to convince the recruiter why you are uniquely qualified for the role. Tell the recruiter why you want to work for that company. 

The cover letter should be professional. The goal is to supplement your CV but not duplicate it. While your CV focuses on your skills and experiences, your cover letter should focus on your motivation and how you can apply those skills to the job.

Do you really need to write a cover letter in Germany?

You may not need a cover letter for your job application in many countries. How about in Germany? How important is it to have a cover letter?

In Germany, a cover letter was one of the most essential elements in a job application. However, its importance seems to reduce in recent years.

According to a survey,  59% of the recruiters in Germany accept job applications without cover letters. Many think that having a CV is already sufficient.

However, if you want to increase your chance of landing your dream job, it is still better to write a cover letter. Imagine if 59% of the recruiters in Germany do not require a cover letter. It means that the other 41% will.

Not having a cover letter reduces your chance of getting an interview invitation. You may even get an immediate rejection because of not submitting a cover letter.

Should you write your cover letter in English or German?

This is a tricky question. Unless specified in the job advertisement, it is better to submit your cover letter in German. However, if you do not speak any German, it may be better to submit your cover letter in English. 

Why? It is because you won’t want to give false hope to the recruiter that you speak German while you cannot.

I once went to an interview in Germany after submitting my CV and cover letter in English. Back then, I did not speak any German. When the interviewer saw me, he was shocked that I couldn’t speak German. The interview ended immediately after that, and I didn’t get the job.

So now, imagine you send all your application documents to the recruiter in perfect German. It is logical for the recruiter to assume that you speak some German. You will probably not get the job when you are not meeting his expectation, especially if he is looking for someone who can speak German.

If you do speak some German (even not perfect), you may want to submit your cover letter in German. In that case, make sure your cover letter has no spelling or grammatical mistakes. To be perfect, you can also use a   translation service  or a  cover letter writing service . 

On the other hand, if the job advertisement is written in English and you do not speak any German, try sending your cover letter in English. 

Even though insufficient German skills limit your opportunities, many international companies in Germany do have their hiring process in English. Here is how I  got my permanent full-time job in Germany without speaking German.

Sending your cover letter in Germany

Many big companies require you to submit your cover letter and other application documents via their online portal. In that case, send your application documents such as cover letter and CV in PDF format. 

Give a relevant name to each document. For example, use names such as “Your Full Name_CV” or “Your Full Name_Cover Letter”. This will make your documents look more professional. It will also be easier for the recruiters to identify your documents.

Some companies may require you to send your application via email. In that case, attach in the email all your application documents such as your CV, cover letter, and other certificates in PDF format. In the email content, write a short introduction about your application to the particular role and mention the attached documents.

Alternatively, you can copy and paste your cover letter into your email. Remove the address and the date in that case. Use your subject line in the cover letter as the subject of your email. The content of your email basically becomes your cover letter.

The format of a cover letter in Germany

A cover letter in Germany is a very formal letter. It follows the basic format of a typical business letter. Recruiters in Germany are used to this specific format. So, you should try to follow this format. Your cover letter may be viewed negatively if you use a format that is too different than the norm.

Keep it short and straightforward. Your cover letter should not be longer than one page. Also, leave plenty of space and don’t fill the page completely.  

The standard font size is 12. Your font should be readable. Do not use an unusual font that is too big or too small. Use a professional font such as Times New Roman. 

Besides, use the same fonts and font size throughout your cover letter. Your cover letter should be easy to read. 

You should also use the same formatting in all your other application documents. For example, you should use the same style for both your CV and cover letter.

Your cover letter needs to be readable. Don’t write a large block of text in your cover letter. Separate your text with clear paragraph breaks. There should be enough spacing between the different paragraphs as well.

Your cover letter should follow the layout rule called the  DIN 5008 Norm . It means that on an A4 size letter, the margin should follow the below standard:

The structure of a cover letter in Germany

Your personal info.

You should include your personal info in the top right-hand corner. This includes your full name, address, phone number, and email. Your email address should look professional, ideally with your name on it.

The company’s info

You should write this on the left-hand side below your personal info. Put the company name, contact person, and company address there. You should put the contact person’s name on the second line, under the company name.

Usually, you can find the contact person’s name in the job advertisement. If not, don’t be afraid to call the company to find out who handles the job applications.

Write the date in European format and place it below the company’s info on the right-hand side.

The subject line should state what position you are applying for. You should bold it so that the recruiter can easily spot which position this cover letter is for.

Use the name of the contact person you stated in the company’s info. Research the company culture to see if using the first or last name is more appropriate. If you are not sure, always go for the last name.

This should include:

Sign here and write your name below your signature.

Enclosure (Anlage)

Under your signature, you should name which attachments you are sending in the job application, e.g., CV, reference letters, etc.

screenshoot format_cover letter in germany_my life in germany_hkwomanabroad

The content of a cover letter in Germany

The content of a cover letter in Germany should consist of four paragraphs. Do not repeat what you have stated in your CV. Your cover letter should sound unique. The goal is not to tell your whole story. Instead, give a preview and make it interesting enough so that the recruiter wants to know more.

Position yourself ahead of other candidates by focusing on the value you can bring to the company, but not what you can get from the company.

The first paragraph (introduction) – 3 to 4 lines

This is an important paragraph. The recruiter reads this to determine if he wants to continue reading your cover letter. So, the goal of this paragraph is to arouse interest and make the recruiter continue to read.

Why are you applying for the position?

For example, you want to have a career change, or you have just relocated to the city. And explain why. You should promote yourself even if you are unemployed by mentioning something positive.

Also, mention something company-specific. For example, you can convince the company that you want to work there because of their company mission. Maybe the company operates in a way that minimizes damage to the environment? Or perhaps the company sponsors social projects?

Where did you learn about this position?

State where exactly you learn about the position, e.g., from a job portal. If you talk with someone from the company at a job fair, mention the person’s name. 

Similarly, if you learn about the position via a friend or an employee from the company, mention this person’s name as soon as possible. This can arouse interest and encourage the recruiter to keep reading your cover letter. 

What is your current position?

If you want, you may also describe your current position here. If you have not graduated yet, you can mention your course of studies.

The second paragraph – 5 to 6 lines

This paragraph should show your skills, abilities, qualifications, and experience. Mention any achievement that makes you unique and show your strength. Make sure to mention only those that are related to the position. 

Tell the recruiter where you learn these skills, for example, from your past job experiences. Don’t be afraid to mention your private projects if they are relevant. It can show your personality and your initiative beyond your profession.

Remember, you should not be just telling. You should prove your skills with evidence. For example, instead of just saying that you have good leadership skills, mention that you have successfully led a specific project as an example. Do not write too many details, though. The recruiter can read the related information in the CV.

The third paragraph (5 to 6 Lines)

Here is where you link your skills to the position you are applying for. Show how your unique skills and experiences listed in the last paragraph are relevant to the job and the company. Tell the company exactly what you have to offer and how you can help the company to be successful.

Use some personal examples to show how you can use your experience to help to achieve the company’s goals. Tell them what you can do for the company that no one else can do.

Pay attention to which skills are listed in the job description. Make sure you demonstrate how you own these skills by providing examples.

Besides, explain why you want to work in this particular company and this role. Look at the company’s missions and vision. Check the company’s website or social media channels to state any exciting facts. 

Maybe you are interested in the company because it supports social projects? Or perhaps because it has an informal corporate culture? Be genuine and tell the company why working there aligns with your values. Make sure to mention the company’s name.

The last paragraph (short closure) – 3 to 4 lines

This is where you highlight your interest again. Describe what you wish for the future and explain how you can contribute to the company. Tell the company when you can start working, and only mention your salary expectation if required. 

Close politely by saying that the company can contact you in case of any questions and you look forward to talking with them in a  job interview .

Free Cover letter example to use in Germany

Do you want to feel what a cover letter looks like in Germany? Here you go.

screenshoot_cover letter in germany_my life in germany_hkwomanabroad

You can also download this German cover letter example for your own use here .

10 Tips to write your cover letter in Germany

1. do not use the same cover letter for different job applications.

Different jobs have different requirements and descriptions. Every company is different. You should tailor-make your cover letter for each job application. This is important because recruiters want to see that you have made an effort when applying for the job. 

You should research the company and tell them why you want to work for them specifically. Mention what attracts you to work there based on your research. Check the company’s website, review, and social media channels to get some ideas. Pay attention to the job requirements and relate to them when writing your cover letter. You should also write with the same wording and tone used by the company.

Recruiters can feel it if you just use a general cover letter without mentioning some facts about the specific company. So, show your research capability and customize your cover letter.

2. Include keywords in your cover letter

Many recruiters use software that scans application documents and searches for specific keywords. This software helps to filter out irrelevant applicants and thus saves time for the recruiters.

What does it mean for you? Well, suppose your application documents do not include the keywords the recruiters want to see. In that case, your documents will be filtered out and never be seen by the recruiters. So, including keywords helps you to pass the first stage and get your application documents in front of the recruiters.

Want to understand if your application documents include the right keywords? Use this  free tool to get your CV analyzed! You can see how the software presents you in front of the recruiters regarding top keywords and skills.

sample cover letter for job application in germany in english

3.      Proofread your cover letter

Your cover letter in Germany should not have any grammatical or spelling mistakes. Make sure you contain the correct details, the right company name, and the proper job position. Otherwise, it will show that you are careless and not professional.

The best would be to have someone else proofread your cover letter. You can ask your friend or hire a professional to do it. This is especially important if you decide to submit your cover letter in German and you are still learning German. In that case, you may want to use the proofreading (and/or translation) service from Lingoking .

Writing your cover letter in German may have the advantage that your letter includes the right keywords scanned by the software. As mentioned before, only write your cover letter in German if you have sufficient German language skills. You won’t want to give false hope to the recruiters that you speak perfect German while you cannot. You can also indicate your German language level in your cover letter and CV. This is so that the recruiters have a realistic expectation of your language skills.

Suppose you want your whole application to be taken care of. In that case, TopCV offers packages including both the CV and cover letter. The service ensures that your application documents are professionally written, well-formatted, and keyword optimized. 

4. Be honest and confident

Your cover letter should reflect the truth. For example, do not write that you can communicate in German while you cannot. Instead, indicate that you are working hard on improving your German. The recruiters will appreciate your effort if you are sincere and can prove it with examples. 

Besides, you need to be confident and state clearly why the company should hire you instead of other candidates.  Show confidence by writing “I am sure I will…” instead of “I think I would…”. Mention the interview like it is going to happen. For example, you can write, “I am looking forward to discussing more with you in a personal interview.”

5. Keep it short and relevant

You should keep your cover letter on one page. Use a simple layout so that your letter is easily readable. Only write relevant information on why the company should hire you. Avoid flowery language and long wordy sentences. Your cover letter shows your ability to sell yourself without much fluff. It should be concise and full of sound arguments why the company should hire you specifically.  

6. Make sure your social media is clean

Nobody wants to see drunk pictures of you at a party. Before applying for jobs, search the internet with your name and see what comes up. You should remove any unprofessional content on your social media, such as Facebook or Instagram.

Besides, create a professional LinkedIn page. Nowadays, many recruiters rely on LinkedIn when searching for talents. Make sure your LinkedIn page looks professional and up to date.

7. Avoid passive voice

Your cover letter should sound positive. You should use only active verbs because they make your writing more exciting and dynamic. You can show the “who” and “how” in a sentence.

On the other hand, passive voice is generally weak. It describes simply a state of existence without action. In your cover letter, you should sound active and be responsible for your achievements.

8. Think from the perspective of the recruiters

My friend once asked me to proofread her cover letter. I was shocked to see that everything was written from her perspective and why she wanted to work for the company in her cover letter.

When writing your cover letter in Germany, make sure it is not all about you. It is about what value you can bring to the company. Think from the perspective of the recruiters. What are they looking for? What do they want to see from a candidate? Rephrase your skills and experiences and make them relevant to the requirements stated in the job advertisement.

It is not just about what you can get from the company but also what the company receives from you.

9. Use examples

Do not just mention you have good communication skills or leadership skills. Instead, you should prove your skills by giving examples. Use numbers and data whenever possible. For example, leading a team of 10 people or leading a project that resulted in a 10% increase in revenue. Focus on the result and not simply your participation in the project.

10. Formatting and style are important

Your cover letter should be formal. Use complete sentences instead of bullet points. You should also use the same formatting and style in your CV so that your application d ocuments look consistent. Avoid unusual font and size. The best is to follow  the German format  de scribed in this article.

The cover letter is an essential part of your job application in Germany. Its goal is to get an invitation to the job interview. Your cover letter allows you to show your personality based on your tone and how you write. Take it seriously. Be concise, professional, and also friendly. Remember to adapt your cover letter to the style of different companies. Good luck and happy job hunting in Germany!

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How to Write the Perfect German Cover Letter: Best Practices

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When a company searches for a new employee, several hundreds applicants could send their CVs. The HR department of the company I work for told me that sometimes a cover letter could be a crucial element in why they might decide to invite someone for an interview or not. If you plan to apply for a job in Germany, you have to learn how to write a German cover letter.

Let’s start and let me provide you with the essential information about cover letters in Germany in this article.

Key takeaways

What is the German cover letter?

Alongside the German CV , you should also make sure that you are sending a German cover letter. Even if the cover letter does not prioritize the preselection of candidates for further interviews, it might make a significant difference in the end.

The German SPIEGEL Magazine published an article about the importance of cover letters for an application in Germany. The interviewed recruiting professional states in this article:

“However, a job application is about working together in the future. Therefore, you’d better use the cover letter to tell a potential employer what is important to you in your job and how you would like to work together in the future.”

Based on my experience, you should never miss that chance to impress your future employer. It may make a difference if your CV is similar to others or might not fit 100% to the job offered.

Definition of the German Cover letter

Think about a German cover letter as an extended introduction to:

It allows you to paint a more detailed picture about yourself instead of relying only on your CV. This strings together all the stages of your professional and educational life.

As you can see, a German cover letter can include quite some information about yourself.

This leads me to the next point, why an email instead of a cover letter is not enough.

The German Cover letter is not an email

Most applications are now submitted online and no longer by mail. Whether you send your email or submit your CV and cover letter via a recruiting platform, they should not confuse a cover letter with an email.

If you send your CV via email, you should not mistake the email with your written cover letter. Your email can be short and sweet. There you can provide some basic information, such as your name and the name of your contact person, if available.

In the email you’ll be stating that you are sending your CV and your cover letter and asking for a reply.

The cover letter should be a separate PDF file or Microsoft Word Document.

Tipps regarding the German cover letter

Here are a few tips that I collected from my German friends.

Length of German cover letter

A German cover letter should be roughly one to two DIN A 4 pages long.

I recommend you not write a cover letter that’s longer than this because hardly anyone will be willing to read it.

In general, using a larger spacing between lines and a comfortable to read font size will support the recipient’s efforts to read it.

Opening and closing formulas

It would help if you always used polite and formal addressing and closing formulas.

As you might be aware, there is a standard version for “you” in German: “Sie.” This is how Germans address everyone they are not closely acquainted with.

Even if you know your first point of contact in the company you apply to, I’d still not recommend the informal version for “you” used as “Du” in German.

But why is that?

Most likely, more people will be reading your cover letter throughout the application process. And it’s considered impolite in Germany to use “Du” instead of “Sie.”

Standard addressing formulas are, for example:

“ Sehr geehrte Damen und Herren ,” meaning “dear sir or madam,” is the most general variation.

If you know your first point of contact by name, you can also address them by using, for example, “ Sehr geehrter Herr Weidel ,” which means “Dear mister Weidel” in English.

Always address them with their family name, not with their first name.

It’s best to close a cover letter using the standard formula “ Mit freundlichen Grüßen ,” similar to “Best regards” in English.

Make sure you add your name with some white space in between so that you can sign the letter manually before sending it out.

Sentence length

You should make sure not to write any lengthy sentences. Better keep your sentences as short as possible. This helps the reader quickly grasp the content and understand what you are writing about without having to overthink it.

Individual cover letters

Even if you are applying for more than just one position at once, make sure you rewrite your cover letter every time.

You should tailor he cover letter should to the company you apply to.

You can’t use the central part of a cover letter for more than one job application.

Give examples

Reading through the job offering or job ad is crucial. It is better if something stands out that you can refer to in your cover letter. If specific personal strengths are required, give a short and easy-to-understand how you meet up.

Answers to questions

Are there any questions included in the job advertisement? If so, answer them and make sure that you answer all of these in your German cover letter.

Refer to the company you apply to

Since nobody likes to receive a mass-produced application, make sure that you mention something that stood out for you while informing yourself about the company you apply to. Allow them to understand why you chose to apply for that specific job in their company.

Grammar and spelling

Of course, taking care of any grammar or spelling mistakes is always a good idea. If possible, let a professional read through your cover letter. If you have no professional at hand, you might have to find someone capable of reading and writing German fluently enough to support you here. I have always used Fiverr * for that kind of service in the past.

The structure of the German cover letter

From a structural point of view, a German cover letter can be a bit longer than you might have experienced that so far in your home country.

Basic information

At the very top of the page, please include:

Also Include the full name and address of the company. And the name of the contact person you address the cover letter to, in case you know the name.

As a last formality, include the date and subject matter.

You can then address the person the cover letter is written for by name or use the standard formula of “Sehr geehrte Damen und Herren” as mentioned above.

Now it’s time to divide the cover letter into four different paragraphs.

First paragraph – Introduction

Make sure that you introduce yourself and give the reader why you are applying for the specific job. Some ideas might be that you recently relocated to Germany and are now searching for a job. Another option might be that you want to make a career change. It should be clear to the reader what your intention is.

Second paragraph – Your professional experience

The second paragraph is about your professional experience, skillset, and abilities. If there is anything worth mentioning that you believe would help you stand out from other applicants, please consider mentioning it.

Suppose you are still working outside of Germany. In that case, you might also consider providing some details about your current position, the company you are working for, and the daily tasks you are regularly doing.

If you achieved anything remarkable in the past that might benefit your future employer, let them know about it. It’s another chance for you to shine.

Third paragraph – About the company and the reason why

Before writing this paragraph, think about why the company should hire you instead of someone else.

How can you be of benefit to your future employer?

Try to describe why you are a good fit for the position, the job offered, and how you might fit into the team.

You should consider finding out more about the company you apply for and get some background information.

Since it’s not unlikely that people will search for you on LinkedIn, do the same and search for the company there.

You will most likely get a good idea about their corporate structure and maybe even about the team you would be working with.

Fourth paragraph – Closing

In the last paragraph, you should state that you are interested in the company and the position. Thank the person or the people who would read your cover letter for considering you for the offered job.

Also, please mention that you’d be looking forward to meeting them in person or virtually for the interview soon. And that you are looking forward to a reply.

Let professionals write the German cover letter for you

Germans who changed their position quite often are all used to writing those cover letters as they have a long history in the German application process.

Writing a cover letter as a foreigner based on German standards can be challenging.

Why use a professional cover letter writer?

You should use a professional cover letter writer for your application if you are not 100% familiar with the German language and application process.

Cover letter writers whose native language is German can help you create a perfect cover letter for you.

Your chances of success with your application, assuming your CV already looks interesting, will be significantly higher when you send over a well-written German cover letter.

Where to find a professional cover letter writer?

From my own experience, finding an excellent German cover letter writer is not difficult.

I have a great experience with the freelancer platform called Fiverr *. You can search for “ German cover letter ” there and find good results.

I want to give you one piece of advice to choose someone located in Germany and whose native language is German.

They are most likely very familiar with the specifications and can write fluently in German.

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From the application to the job interview – this is how you ideally prepare yourself for the application process in Germany.

Your application

Did you find an exciting job advertisement? Then it is time to send in your application. In Germany, documents are usually sent in a PDF file within an e-mail , or they are uploaded directly to the company's career website. Applying by post with a special application folder is rarely required. 

Read the job advertisement carefully:  There might be a sentence at the end about what kind of application is required and what documents must be submitted. These usually include a cover letter, a CV and additional references.

Cover letter/Motivation letter

The cover letter gives the company a first impression of you. You should introduce yourself, explain why you are interested in the job and describe your own strengths. Use examples from your previous jobs. Try to express yourself convincingly and present yourself in a way that distinguishes you from others. What makes you stand out? Why are you the right person for this job? Moreover, write about why you want to work for this company in particular. 

You can read about the formal requirements of a cover letter  on the Europass website.

Curriculum vitae

In the curriculum vitae (CV) you give an overview of your personal and professional career. The CV typically has the format of a table. In Germany, applicants are often expected to include a photo in their CV – however, there are major differences between professional industries in this regard. 

The following categories belong in the CV: 

On the  Europass  website you will find helpful information on the formal design of your CV and cover letter, and you can create your CV online according to a standardised format in  German  or in  English . However, companies in Germany usually appreciate an individual design for your application; hence, you can use the Europass CV as a guide and then adjust it to your individual style.

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Do you have any questions about the application and job search?

The Federal Employment Agency (BA) will provide you with personal support on all topics relating to working in Germany. It is recommended to send your CV directly with the application.

Contact us now


Finally, add the most essential certificates to the application documents. These may include certificates from vocational training as well as your school and university diplomas. Here  you can find more on the topic of “Recognition of vocational qualifications”. If you have any references or letters of recommendation from previous employers, attach these as well. 

Please beware

It is best to have your certificates translated into German or English so that the company is able to understand your achievements. Allow enough time for the translation process so that you do not miss the deadlines. 

Congratulations, you sparked the company’s interest with your application, and they have invited you for an interview. The interview is a chance for you and the company to get to know each other. You will usually meet a manager from the department you would like to work in and one from the HR department. 

They will most likely ask questions about your CV, your expectations for the job and the salary, as well as your skills and interests. They may also want to see how well you speak German or English or give you a practical task. Some might ask why you would like to work in Germany and what you expect from your life in Germany.


To prepare for the interview, you should read up on the company beforehand, e.g. in which countries it is active or who their target group is. Make sure to prepare some answers about your skills, strengths and weaknesses. In addition, think about questions you could ask your interviewer to show your interest. 

Aside from the content of the interview, a few standards are crucial: Be on time and switch off your smartphone. Dress appropriately, for example in a suit. However, since the dress code is slightly different in every industry, you should inform yourself well beforehand.

The Assessment Center

Companies often hold Assessment Centers for higher positions. This is a special kind of selection procedure that takes longer and is more elaborate than an interview. Several applicants complete certain tasks together: For example, you may be asked to take part in group discussions, role plays or presentations. In this way, the company wants to find out how you approach problems, deal with stressful situations and use your soft skills .

You do not live in Germany?

If you get an invitation for a face-to-face interview, clarify the question of travel costs. Explain to the company that you are travelling from abroad and ask whether you will have to pay for the tickets and hotel yourself or whether the company will cover the costs. You can also ask if you can alternatively conduct the interview on the phone or via a video conference platform. Keep the time difference in mind! 

Non-EU citizens should also check which entry regulations apply to them if you are entering the country at short notice for an interview. The job-seeking visa  gives you the opportunity to come to Germany for six months to look for work. Any costs incurred must be borne by you. 

sample cover letter for job application in germany in english

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Soft skills

German: Soft Skills

Soft skills are interpersonal skills and competence in dealing with other people.

The Perfect Cover Letter for Germany

Referring to my tips  how to write the perfect CV for the German market  I will explain today what you need to consider in order to impress with a competitive cover letter in Germany. Having recruited international candidates for several years now, I have come to the conclusion that the German market is different when it comes to cover letters. In most other countries, they have basically no relevance. In Germany, however, a cover letter may be even more important than your CV!

Here are 3 tips you need to know to get the interview:


-A cover letter is a FORMAL letter. End of story! Remember that many Recruiters and HR Managers in Germany pay particular attention to the way you write a cover letter. It is important to take this seriously. The hiring person will consider your ability to focus on details, to formulate complex circumstances of your career path straight to the point, and will check your knowledge of formal norms as well as your sense for aesthetics. Not a joke!

-A cover letter in Germany is never longer than ONE page! Never! KISS – Keep It Short & Simple!

-Once again: Absolutely NO spelling errors are allowed! This may be the most formal document you have written in a very long time. Make sure that no mistakes come in the way between the job and you. Ask a friend to correct your work.

Insert the following information:

-Your address (telephone/mobile number and email address)

-Addressee (full company address and name of the contact person, stating the person in second line)

-Subject matter (Application for…, Your vacancy…)

-Salutation (Take your time to research the name of your contact person, if you cannot find out: “Dear Sir or Madam” or “To whom it may concern“)

-First paragraph

-Second paragraph

-Third paragraph

-Short closure

-Attachments (you itemize which attachments are sent with the application: CV, references)

BONUS! If you don’t get job interviews: The reason is most likely NOT your CV. Read “How To Win Jobs & Influence Germans” to fix your jobhunt. Get job interviews!


-If you send your application via email directly to the contact person, the content of your email text is basically the cover letter. However, it does not mean that it can be less formal. All formal parts are still necessary (beside addresses and the date) to make the right impression.

-It can be helpful to attach the proper cover letter (.pdf, .doc) to your email, just referring to your documents in a short introduction: You mention that you are applying for the job and have attached three documents (cover letter, CV, references/certificates).


-First of all, the cover letter is not a repetition of your resume. It consists of a chain of sound arguments why YOU should be hired for that particular job and not the other candidate. -Every letter should be unique (at least parts of it). Make sure to compose it adequately to the job and company you are applying for. Check the job advertisement for special requirements, duties and responsibilities and refer to your own experiences and skills.

-First paragraph: This is the place where you express why you are applying (Did you move to another city? Are you planning to relocate to Germany and why? Do you seek a career change? Do you want to explore new industry sectors? Have you finished parental leave are looking for a re-entry?) Even if your current situation is rather negative (e.g. you been unemployed for more than a year), you need to demonstrate an advantage or something positive – it´s time for self-marketing.

-Second paragraph: In this part you demonstrate your abilities, skills, experiences and know-how. Internationally, this is what you call a career summary that you place in your CV. However, in Germany you express this in the cover letter. What do you currently do and what makes it so special that you are good at the job? Which expertise do you bring to the table so that you can be successful if they hired you for the vacancy? What have you learned from your previous positions and why? What particular skills do you have? Where do you have them from? Which sector, which countries, what languages? Any special achievements, responsibilities for important projects? Highlight your strengths and always prove them with evidence (you cannot only mention that you are a team player, you have to demonstrate an example why! Have you worked in a project as team member? Mention it now!) Remember to highlight the most important things that are required in the job description.

-Third paragraph: This paragraph is reserved for the position itself and the company. Why are you particularly interested to fill this vacancy? What can you do for them if they hired you and how quickly can you be successful? Show your qualifications from your studies and professional skills that may be unique for this job. And last but not least, why do you want to work with this company, and only with them and not their competitor? Always mention the companies’ name! This shows the recruiter that you took your time to apply only to this company. Also, check their website for interesting facts and state them here. You like that their employees voted them as one of Germany´s top 10 employers? Do they convince you with their core values for society and sustainability? Are you attracted by their internationality and their opportunities to develop a career abroad? Show off your honest interest!

-Final closure: You shortly describe what wishes you have for your future career and how you can add value to the company. Finally, you state your notice period or availability and, if requested, your salary expectations. Express that you are looking forward to meeting with them and state that they may contact you in case of questions.

Good luck with your job hunt in Germany!

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Simple Germany

German CV Template in English [Ultimate English Guide]

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Updated March 1, 2023

If you’re searching for a German-style CV in English that will increase your chances of nailing more job interviews in Germany, then you’ve come to the right place!

In this guide, you will find tips for creating a CV that follows the German format, as well as our German CV template in English that you can use on your next job application.

According to a recent study done by Stepstone, 91% of HR recruiters name the CV as the most important document of an application .

Recruiters and HR spend less than 30 seconds scanning a CV before deciding whether it goes to the next round or not.

Table of Contents

Simple German Style CV Template in English

A CV is the first impression you will make. Like all first impressions, your CV only has a few seconds to impress hiring managers. The goal of your CV is to get you an invitation to a job interview .

“Remember, the person reviewing your CV may review 50+ others that day. Making it easy to quickly understand your information will make you stand out more than a quirky design or information overload.” by Jamie Rogers, Tech Recruiter in Germany working for Darwin Recruitment

We highly recommend investing some time in polishing your CV before applying for jobs in Germany. Here is an overview of the format German HR, recruiters, and hiring managers would expect in a CV:

sample cover letter for job application in germany in english

If you don’t want to spend time designing your own CV, you can download our German-Style CV template in English from our shop.

German-Style CV Template in English

How to write a German CV ( Lebenslauf ) in English

The expectation of a German recruiter might be different than what you are used to. 

The German CV ( Lebenslauf ) is considered less of a marketing product and more of a factual document. You are encouraged to write real, hard facts and avoid all kinds of fluff or self-promoting sentences. HR departments in Germany prefer the KISS method: Keep It Short & Simple.

In Germany, a CV is between one and a maximum of two pages and has five or six sections. Let’s explore each one in more detail.

1. Personal Information

The minimum personal details you should include in this section are your name and your address. German recruiters expect to see a few more personal details about you, though. So if you don’t add all the personal information described below, be prepared to answer some similar questions during your interviews.

💡 Good to know : Just like in many other countries, it is illegal for companies to reject an application based on gender, age, race, or sexual orientation.

Most Germans include additional personal information in their CV. As an expat, it is important to understand how this extra information might help you in your application.

Additionally, feel free to add professional social networks, such as LinkedIn or the German Xing. If you are a techy, you must include your GitHub !

2. Work Experience

Start with your most recent job and highlight relevant experience for the position you are applying. For each position, make sure to include the: 

Germans like to read ‘gapless’ curriculum vitae. So if you took a year off between your jobs to travel, you should mention this in your CV. Any gap above three months is worth mentioning in your CV.

Also, you are encouraged to mention any voluntary work you have done.

“Context is critical! That’s why ‘Work Experience’ is the most important part of a CV. It’s the part that we learn where and how you have applied the skills listed elsewhere in a CV.” by Jamie Rogers, Tech Recruiter in Germany in Darwin Recruitment

3. Education

This section should have your education, including secondary and higher education. You should list your latest education degree first. Each degree should include:

Use this section to list any other relevant qualifications or skills to the role. Some examples of what you can include are:

Related Guide: German Driving License Explained

5. Hobbies And Interests (Optional)

In this optional section, you can feel free to include any hobbies or interests that might be relevant to the position. Remember, Germans love facts, so if you add this section, make it short and sweet.

Also, try to be specific about your interests. Travel is very generic, and almost everyone loves to do it. 

6. Your Signature

Bonus points if you add this to your CV. Germans usually sign their CV with the date and their name.

Once you have created your CV, download it as a PDF and then digitally sign it by using a tool like Smallpdf .

German or English – In which language should you write your CV?

If you are applying for an English-speaking job, it is a good idea to write your CV in English. Since you are applying for a job in Germany, chances are a German person will look over your CV. If you are learning German, you can write your CV in English and indicate in the language section that you are currently learning the language.

Read more : Can I work in Germany without speaking German?

If your German level is good enough, go for it! Just a word of caution, though: Germans, like any other sane person, dislike typos and grammatical errors. So you better have a native German proofread your CV. Also, make sure only to do this if your German is good enough to handle the interview in German as well. If you create your CV in German, you are already setting the expectations for your future employer that you have good German skills.

Regardless of the language you choose for your CV, make sure to follow the standards German hiring managers expect. 

Final Thoughts

In this guide, you learned that a CV in Germany is a one to two-page factual document, and it is not used as a promotional tool. You can add your soft skills and other details of your experience in your cover letter .

Related Guide: German Cover Letter Guide with English Sample

German recruiters and employers expect to receive an application free of typos and grammatical mistakes. So only send your CV in German if you are truly confident with the language.

Download our German-Style CV template in English from our shop to save you time and clear all potential doubts about what to include in your resume for the German job market.

Remember only to include information that is relevant to your role and the job requirements. Now, it is time for you to scout the job market in Germany and get your dream job.

Happy job hunting!

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German Cover Letter + Must Know Best Practices [2023]

by Live in Germany Team | Jun 26, 2022 | Work in Germany

The German cover letter (Anschreiben) is considered one of the most essential parts of application whenever anyone is applying for a job. Usually in United States and other leading countries, the cover letter is ignored, overlooked or glanced at most. But in Germany, the cover letter can either make or break the chance of getting hired. According to research, almost half of the HR professionals in Germany dropped declined applications which didn’t include cover letters.

So, it is quite clear that cover letters are taken seriously in the German job market since it is an applicant’s initial impression on the company. If someone hasn’t attached a cover letter to their application, the recruiter might think that if the applicant hasn’t put effort in making a cover letter, why even consider him/her for a position at our company?

It’s a common practice for companies these days to use HR software that scan documents for particular keywords. A well-written cover letter can increase the chances for topping the applicant pool.

Structuring German Cover Letter

Writing cover letter is easier if a set structure is being followed. The following elements must be included when making a cover letter:


In Germany, there is mostly a contact listed down under job description. It is nice to use a formal greeting in German such as “Dear Frau Schmidt” or “Dear Herr Müller”. If the contact is not listed, we can use a standard greeting like “To whom it may concern” or “Dear Hiring Manager”.

Try to keep the cover letter at a personal touch rather than just making a cut paste document. Make sure we are specifying the reason for joining the xyz company/organization. Present the company research in this phase as well. We can say things like we have been impressed with the company culture or we have recognized the mission and vision for which the company is moving forward and we want to play a pivotal role in this journey.

Example: I was thrilled to view the job posting of Product Manager on Linkedin, and I feel confident that I can help grow your XYZ department in generating high volume revenue – specifically for your upcoming international campaign.

By now, we have told the company/organization why we want to work for them. What shall we do next? We are going to use the mentioned job description in telling a story regarding how and why we are enough qualified for the position. There is no need to exaggerate the story and write down a whole passage. Here we will provide a short trailer-kind of summary. This is because we want to gain their interest so that the company reaches us out and contact for further interview.

Example: My professional management career has focused primarily on project sales. After the completion of my college, I became a project coordinator and then subsequently moved into management role. I have made use of my knowledge to assist hundreds of clients in delivering high-quality service and generating optimum results. Last year, I successfully completed a staggering 8 high-profile projects for international clients.

In the end, we should be thanking the company and let them know that they are welcome to schedule things further. Availability has to be mentioned along with contact details where the company can get in touch.

Example: I have a strong belief that my management background can surely fulfill the defined expectations in the description. I am looking forward to the opportunity of meeting you in person. Thank you for the consideration.


The word Anlage (Enclosure) has to added once the cover letter is signed. All the certificates and documents which are part of the application should be listed down there. This includes CV, educational documents, reference letter etc.

Cover Letter Framework

The cover letter has to written in accordance with DIN 5008. This is a dedicated framework when it comes to formal writing in Germany. Following are the standards:

Please ensure this format is taken seriously. If an applicant hasn’t followed this framework, it doesn’t necessarily mean rejection but on the same time, recruiters in Germany have a habit of reading cover letters in this format. Hence, if a cover letter appears to be different from the mentioned format, it might get noticed in negative manner.

Top 8 Best Practices To Consider Before Writing Your Cover Letter

Cover letters are the first impression of you and as you might have heard that “First Impression is the last impression”. That’s why it is really important that you spend some time on your Cover Letter, below we wrote some of the crucial things which you need to consider before you write your first cover letter in Germany. 

Customizing Cover Letter for Each Job

We do agree that it’s hectic and lengthy write a new cover letter whenever applying for a new job. But it is also wrong to send the same cover letter for every other job as it won’t be doing any extra favor. We have to make the employers believe that the candidate has put effort in researching about the company. It should be stated why the candidate wants to join the company and why they find themselves as a right pick for the job. A cover letter with information less than this would portray that the applicant is not interested in the job.

Keeping Cover Letter Short and Concise

It is highly recommended to keep the cover letter in a single page and nothing more than that. And the page should have maximum of three paragraphs. Try to avoid lengthy sentences and do not make excessive use of adjectives. The more easily readable the cover letter, the easier it is for the hiring manager to develop an understanding about the candidate. A good tip is to list down the key points from the curriculum vitae / resume and summarize them in cover letter.

Be Honest on Cover Letter

We have to be honest and humble about things. This includes the work experience, education and language proficiency. It is quite usual to exaggerate or lie when trying to get a job. There is a common saying “fake it until we make it” and people at times follow that too and it turns out favorable in getting a job. But such behavior is extremely unethical and unprofessional.

A recent example is a LinkedIn profile of a former work colleague who stated on the profile that he managed quite a high-end project all on his own at his company. Later it was brought to notice that project didn’t even start until after the colleague left company. He was falsely taking full credit for someone else’s efforts and work.

These kinds of claims can haunt back an applicant. There could be a chance that new employer knows someone from the applicant’s former organization. Moreover, it is common for employers to informally reach out previous companies of candidate to extract some information. This can cost a job and even reputation.

Candidates should never undersell themselves. But at the same time, a good advise is to remain honest.

Writing Cover Letter in German

There are better chances that HR software will notice a cover letter written in German. This also works with algorithms set on LinkedIn. With that being said, we have to be vigilant and use our judgment properly. As it can backfire as well. Make sure that actual German language proficiency is reflected in the cover letter.

There was an instance where the hiring company received an application from a person abroad where the candidate sent CV and documents in German. During the first interview, the company was surprised to know that candidate didn’t know any German. In fact, the documents were actually translated by paying someone else. This resulted in the rejection of a candidate.

Therefore, if the candidate has decided to create cover letter in German, it has to show the German language level on the CV as well as cover letter.

Showing Personality

The cover letter should portray all the candidate’s creativity. Coming up with a unique approach is going to make you stand apart in the competition. We can provide a video link in the cover letter where we have explained the reason why we wish to work for that particular company. Also, a sample can be shared explaining insight about how the candidate will approach his/her job. Moreover, the company can be invited to see the candidate’s social media.

The sky is the limit. A unique cover letter is always going to help a candidate be the potential selection among other applicants.

Making Cover Letter Visually Pleasing

We can type some paragraphs in a document and send it to the company. but its much better to create a cover letter that is visually pleasing. Canva is one of the platforms that can help choose from variety of cool and professional templates.

Fonts should be large enough to increase readability. Other tips include avoiding lengthy paragraphs. Accurately set the spacing between lines.

In contrast to this, the curriculum vitae should also have a look similar to cover letter. In this manner, the CV and cover letter will seem like a package and professional.

Quality Check

Grammatical mistakes and spelling errors convey a negative impression of the company. Before sending the application, make sure to avoid such mistakes and take care of these negligible errors. Also briefly check employer information and other related details. A good way of reviewing the cover letter is to have a second pair of eyes proofread it. This is an important task that most people overlook but quite frequently there are job applications having multiple errors on them.

Another key point to observe is that the cover letter should have a good flow portraying a definite narrative. It shouldn’t give away a robot-like essay feel. Rather than just filling the cover letter with fancy keywords, it’s much better to actually write down a well-defined letter that appears to be presentable.

Avoid Using Automatic Text Generators

It is suggested that the candidate write down the cover letter themselves. A professional writer can be hired to provide this service. There are numerous text generators available but they are almost useless. Automatic text generators can produce text that doesn’t make any sense. When reading, it is obvious that a robot has written it down. A cover letter has to be a reflection of a candidate. It should portray how the candidate approaches the job and how they communicate.

As we have mentioned earlier as well, unique cover letters are the key to securing a good position at a reputable organization. Text generators can only spit out words that make no sense. We have to make the employer know why as a candidate we like their company. Skim through their website. Do some research. The candidate should seem fit for the job role and the employer should have enough reasons to believe that. Draw keynotes from the job description and relate them to personal experience or education.

We have put enough emphasis on the importance of a cover letter in Germany. One of the most pivotal instruments in a job application is a good cover letter. If it doesn’t shine enough or fails to reflect the candidate’s potential, employers are likely to ignore it and move forward with other applications.

If a candidate is able to impress the prospective employer with their cover letter, they are highly likely to get an interview. They can easily sell themselves in the interview with their personality. Not to mention that cover letter has to be completely honest. Lying about qualification or achievement will only lead to future trouble.

⚠️ In our articles, we use affiliate links from our affiliate partners. If you click these links and purchase a service or a product then we may earn a small commission, without any extra cost to you. This way, we stay motivated and bring you all you need to know about Germany. 

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Cover letter


The cover letter (letter of motivation) is the heart of your application. It takes time to write an interesting letter that puts the right message across. After all, the aim is to show our recruiters in just a few minutes that you are the ideal candidate for a specific vacancy at Bayer.

Normally, you will find many indications of “must-haves” and “nice-to-haves” in the vacancy notice. You should refer specifically to these points and link them to yourself and your experience, skills, competencies and personality. However, you should avoid repeating the information contained in your resume.

Don’t be discouraged if you don't meet all the requirements for the job – not many people do. Your reason for applying may be the key to whether you might be considered for a position - and perhaps eventually hired for it.


What do you stand for?

The golden rule is: show us what you stand for. Only include activities and experience in your letter if it is relevant to the job you are applying for. If you want to attract the attention of one of our recruiters, you should provide a few specific examples of the skills or core competencies you have acquired. Ideally, you should also show the specific benefits for a position, a particular area of activity, the company or the team. But please remember to be concise, focused and, above all, sincere.

An individual letter: helpful hints on structuring your letter

As you can see, it is rarely possible to write a standard letter that can be used for several applications. Normally, only certain aspects fit a specific vacancy. For every position you apply for, you should therefore try to think which aspects of your personality could benefit the company in that specific role.

Convincing content also has to be presented attractively. You should therefore stick to the basic rules for letter-writing and make sure there are not spelling mistakes and grammatical errors in your letter. Since applications always pass through several hands at Bayer, we suggest you start your letter with “Ladies and gentlemen” unless the vacancy notice states that you should address your application to a specific person. Even if you have extensive experience and wide-ranging competencies, the art is to be as concise as possible. A letter should not be more than one page.

You can find further information on the appearance and content of letters of motivation in the internet.

Checklist for cover letters

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You have any questions? We'll be happy to help!  

Just give us a call at tel.: +49 214 30 99779

E-mail:  [email protected]

Send us a message via the contact form.

Bayer Career Global

Bayer Career Global

You have any questions? Just give us a call under:  Phone: +49 214 30 99779 E-Mail:  [email protected] Contact form

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sample cover letter for job application in germany in english

Sample German Cover Letter

When looking to  work in Germany  it is important to know the standards in that country. The  German Cover Letter and the  German CV  are the most important documents for getting called back for a  job interview .

The Cover Letter should be one page DIN A4 at most. Use the  standard text arts  as Times New Roman or Arial type size 12 and single-spaced line spacing as well as in  DIN 5008 Norm . Find here a sample of cover letter in German as well as a sepculative cover letter in German.

Sample German Cover Letter

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Sample German Cover Letter 

Speculative Sample German Cover Letter

Sample Speculative German Cover Letter

Type writer with "Dear Madam" written on it

Three excellent cover letter examples

Cover letters are the first chance you have to impress an employer – they’re not just a protective jacket for your CV. Here’s our guide on what to include and how to format them

The first thing a potential employer sees in your job application is the cover letter. This doesn’t just support your CV – it’s an opportunity for you to stand out from the crowd and persuade the recruiter to put you through to the next round.

Be wary of spending hours on perfecting your CV at the expense of your cover letter. If you need some inspiration on what to include and what format to use, here are our helpful guides – just remember not to copy them as exact templates.

1. Standard, conservative style

This is ideal for sectors such as business, law, accountancy and retail. For more creative sectors, a letter like this might be less appealing, and could work against you.

Dear Mr Black, Please find enclosed my CV in application for the post advertised in the Guardian on 30 November. The nature of my degree course has prepared me for this position. It involved a great deal of independent research, requiring initiative, self-motivation and a wide range of skills. For one course, [insert course], an understanding of the [insert sector] industry was essential. I found this subject very stimulating. I am a fast and accurate writer, with a keen eye for detail and I should be very grateful for the opportunity to progress to market reporting. I am able to take on the responsibility of this position immediately, and have the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future. Yours sincerely

2. Standard speculative letter

This may vary according to the nature of the organisation and the industry you’re applying to.

Dear Mr Brown, I am writing to enquire if you have any vacancies in your company. I enclose my CV for your information. As you can see, I have had extensive vacation work experience in office environments, the retail sector and service industries, giving me varied skills and the ability to work with many different types of people. I believe I could fit easily into your team. I am a conscientious person who works hard and pays attention to detail. I’m flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I’m keen to work for a company with a great reputation and high profile like [insert company name]. I have excellent references and would be delighted to discuss any possible vacancy with you at your convenience. In case you do not have any suitable openings at the moment, I would be grateful if you would keep my CV on file for any future possibilities. Yours sincerely

3. Letter for creative jobs

We’ve used the example of a copywriter but you can adapt it for your profession. The aim of a creative letter is to be original and show you have imagination, but understand what the job entails. Balance is essential: don’t be too wacky, or it will turn off the reader.

Dear Ms Green, · Confused by commas? · Puzzled by parenthesis? · Stumped by spelling? · Perturbed by punctuation? · Annoyed at the apostrophe? (And alliteration?) Well, you’re not alone. It seems that fewer and fewer people can write. Unfortunately, there are still a lot of people who can read. So they’ll spot a gaffe from a mile off. And that means it’s a false economy, unless you’re 100% sure of yourself, to write your own materials. (Or to let clients do it for themselves.) To have materials properly copywritten is, when one considers the whole process of publishing materials and the impact that the client wishes to make, a minor expense. Sloppiness loses clients, loses customers. There is an answer. Me. Firm quotes are free. You can see some of what I do on my multilingual website at [insert web address]. If you’d like, I can get some samples out to you within 24 hours. And, if you use me, you’ll have some sort of guarantee that you can sleep soundly as those tens of thousands of copies are rolling off the presses. Luck shouldn’t come into it! With kindest regards

Other helpful resources

How to write a perfect CV and cover letter

Applying for jobs without experience? How to build and sell your skills

Five steps to the perfect graduate CV

School-leavers and graduates: how to write your first CV

How to write a personal statement for your CV

CV templates to fit every stage of your career

Looking for a job? Browse Guardian Jobs for your next career step.

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The Berlin Life

How To Write A German Cover Letter – A Step By Step Guide

by Cheryl Howard | Jan 10, 2023 | Berlin Guides , Job Applications , Working In Berlin | 0 comments

German Cover Letter Header @ The Berlin Life


Have you been l ooking for a job in Germany, applying for several positions, and finding that you’re not getting any responses? It happens to the best of us, even to those who work in   highly demanded professions   like software developers, marketing professionals, economists, and more.

Searching for a job , especially one right for you, is a daunting task that takes   a lot   of work, patience, and perseverance. When you add looking for a job in a foreign country like Germany into the mix, it’s even more challenging. You’re probably unfamiliar with the country’s norms when creating job applications and could unknowingly be making mistakes. What’s more, a lot of the information about how to write a German cover letter is often outdated and/or created by people with zero experience in recruiting.

The most significant part of getting noticed by German employers is your ability to put together a solid job application, which usually includes a well-written and designed cover letter and CV that tells a story about you and why you’re uniquely qualified for that position.

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📖 📖 📖  Bookmark THIS extensive guide on how to write a German cover letter and use it as a frame of reference when applying for jobs in Germany.

1) Are Cover Letters Really Needed?

As you’re searching for a job in Berlin, or anywhere in Germany for that matter, have you asked yourself these questions:

1) Do I need to write a German cover letter when I’m applying for jobs?

2) Are cover letters relevant when my CV already tells my story?

3) Does anyone even bother to read cover letters?

Let me tell you a story:

I worked for one company when a member of senior management asked, “Why do people write cover letters? I   never   read them. I only want to see their CV, and I’ll get in touch if it’s interesting. I’m way too busy to read both cover letters and CVs.”

A very fair point and I agree with him 100%. His pain was also my pain, as I was reviewing several job applications each day and looking at people we could potentially add to our team. It was time-consuming and tedious, especially when we wanted to ensure whoever applied was given a fair shot.

It’s true that not every recruiter or hiring manager will read it (like that manager), and some companies (like where I currently work) even ask candidates   not   to submit cover letters. However, many companies still expect to see one.

So do you need a German cover letter? Yes, most definitely. Even though they feel like a waste of time (and sometimes really are), cover letters are essential when applying for jobs in Berlin or elsewhere in Deutschland.

2) Why Should I Write A German Cover Letter?

There are a number of good arguments about why you should take the time to write up a cover letter for your job applications:

1) There’s a slight chance that not submitting a cover letter will result in immediate rejection. A recruiter or hiring manager may think that if you didn’t put in the effort to make a cover letter, why should they even consider you for the job? While this is silly, don’t take a chance and make it a habit always to include a cover letter.

​2) Some (not all) HR software scans submitted documents looking for specific keywords. A cover letter that mentions certain keywords from the job description could help you bubble to the top of the candidate pool, where you’re more likely to get noticed before other candidates.

3) Called a motivation letter in Germany ( Motivationsschreiben ), a cover letter is your chance to shine. It’s when you can tell the company why you want to work for them, explain how uniquely qualified you are for that role, and really make your personality come through.

​Think of it like this – when you go to the theatre to watch a movie, you’ll see trailers for upcoming flicks. They only last one or two minutes, but if the trailer is really good, they’ve hooked you, and eventually, you’re going to go out and watch that movie.

Your cover letter is exactly like that movie trailer. It’s a preview of your CV and you as a person. A cover letter’s main call to action is to make the person reading it want to know more. They’ll spend time reviewing your CV and, hopefully, contact you for that first interview.

4) A cover letter shows diligence and interest from your side. Employers are keen to know why you want to work for them, learn why you’re the person they should hire, and if you’re passionate about your chosen field.

If a cover letter is done well, in the sense that it’s framed as a well-written and compelling narrative, it’ll motivate the employer to contact you for an interview. Most people do really read them, so it’s worth spending time writing one that makes you stand out from other applicants.

3) How Do I Structure A German Cover Letter?

Following a fixed structure and method that you can repeat for each new job application makes writing a cover letter way easier.

Always include these vital elements in a cover letter:

The Berlin Life -- Cover Letter Sample

1)   Salutation   – Address your cover letter to that person using formal German greetings such as “Dear Herr Müller” or “Dear Frau Schmidt.” If no contact is listed or you’re unsure about which greeting to use (you don’t ever want to address someone as Herr when they’re a Frau, for example), use a generic greeting such as “Dear hiring manager” or “To whom it may concern.” If you read other online texts saying that you  always  have to specify a specific contact name, this is very untrue. More and more German companies are refraining from adding contact names to job descriptions to avoid being spammed by applicants. So don’t stress out on this point at all, as using a generic greeting is not only expected but completely acceptable.

2) Intro   – This section should be one paragraph maximum. Personalize your cover letter by telling the company  why you want to work there.  Be specific and use supporting examples gleaned from company research. Doing so will impress the company and show you did your homework before applying. Remember that this section is not about you but about them as an organization. Avoid self-serving statements when telling them why you want to work there. For example, don’t say you want to work there because the office is down the street from your flat or you heard they pay exceptionally high salaries. Instead, say you’re impressed with the company culture, that you identify with their sustainability mission, and that you want to be part of building out the next stage of their growth.

​ 3) About You   – This section can be one or two paragraphs long and is the “meat” of the cover letter and where you need to sell yourself. Pull points from the job description to tell your potential employer   why you’re uniquely qualified for the position . Build on those points by using personal examples that draw from your experience, education, and more. Ensure your examples are specific, build on one another in a complementing fashion, and tell an exciting story. Say that the role calls for someone with leadership experience. You can tell them that you have 10 years of experience managing distributed teams of varying sizes. You can further say that you excel at creating and maintaining high-performing teams with a track record of meeting deadlines. And finish by telling them how you launched a project that helped the company make millions of euros. Whatever you do, don’t just list a bunch of keywords, repeat the job description itself, or write a novel.

4) Closin g   – Reiterate your excitement about the company and the open position. Let them know you want to learn more and would welcome a chance for an interview. Be sure to tell them about your availability and how to best get in touch.

A few more tips about how to structure a German cover letter:

1) If you’re sending the cover letter by email or uploading it to an applicant tracking system, you don’t need to include the address information of yourself or the company. For that matter, a signature isn’t required either. These things are entirely unnecessary and irrelevant as we no longer live in the Stone Age.

2) If anyone prints or references your cover letter for an interview, you can leave the date on it so they know when you applied for the role.

Strive to ensure the narrative in the letter flows well and tells a unique story about you and why they should hire you over anyone else out there.

4) Should I Customize My Cover Letter For Job Applications ?

Yes, we know. It’s   a lot   of work to create a new cover letter every time you apply for a job, but sending the same cover letter out won’t do anymore. You need to show employers you took time to research their company, tell them why you want to work there, and why they should hire you.

This is why personalizing the cover letter is really important. They need to see the real you and that you were thoughtful in your job application. Anything less makes it look like you’re not really interested in the role and could see your job application land in the recruiter’s NO pile.

Suppose a cover letter is simply a regurgitation of the job description or a generic copy-and-paste text you’ve used for every job application. The recruiter or hiring manager will easily be able to spot this and may make the company less likely to contact you. Again, don’t take a chance.

Read about how to customize cover letters when you’re submitting unsolicited job applications . 

5) How Do I Use Company Research In My Cover Letter?

Before writing a cover letter, we recommend that you complete in-depth research on the company to which you’re applying. The research will help you a lot, especially as it’ll give you the information you can embed in your cover letter and use later to ask questions during an interview.

You need to tell the employer why you like their company and show you did your research, by looking at   Glassdoor reviews , browsing through their website, reading their press releases, etc.

Read our detailed guide about how to   research a German company .

6) How Long Should A German Cover Letter Be?

Keep the cover letter to a single page and not more than 3 – 4 paragraphs. Be succinct (i.e., avoid long wordy sentences or overuse of adjectives) and   summarize, summarize, summarize .

Pick key points from your CV and/or job description but don’t repeat things verbatim.

7) Should I Use An Automatic Text Generator or AI?

I’ve played around with ChatGPT and boy, is it good. Like really really good!

Call me old school, but in general, I’d still suggest writing your own cover letter without the help of predictive text generators or AI.

I say this for two reasons:

1) Many of these generators like Speedwrite yield text that doesn’t make much sense at all. It often reads as if it were written by a robot and spits out alternative text that says exactly the same thing but in a slightly different way.

2) Even worse, it won’t sound like you. A cover letter should be an honest and accurate reflection of who you are and how you communicate. I cannot stress that enough, especially if you’re being hired into a role where communication skills are key.

What you could do is use AI to write that very first draft cover letter. Then you could use that text as a baseline and improve it using your own words. Try out this beta AI from Imagine to get started! 

Alternatively, you can write a draft first and then use a tool like Grammarly to better what you’ve written.

We know this can be tough if you’re not writing in your native language. In these cases, make sure you get other people to proofread your cover letter or even hire a professional to help you out.

8) Should I Write My Cover Letter In German ?

Writing your cover letter in German may help you get noticed by HR software or LinkedIn search engine algorithms.

Be careful and use your best judgment here, though. It could backfire when they discover that your level of German doesn’t match the level of what’s in your cover letter.

Let me tell you another story:

A recruiter I used to work with told me that she’d found a dream candidate for a position that had been open for a long time. This person was applying from abroad and had submitted   both   their CV and cover letter in German.

The first interview was scheduled, and during the call, the recruiter was surprised to find that the candidate didn’t know any German at all. Turns out they’d paid someone to translate their documents.

Sadly, the candidate was rejected for their false claims of being fluent in German and wasting the recruiter’s time. And contrary to what many say, German fluency is absolutely essential for most available positions in the country. 

Of course, it could go the other way and the company may still hire you anyway because you’re such a good fit. But please, be honest upfront and if you decide to write your cover letter in German, indicate your language level (like B1 or C1) very prominently on your CV and in your cover letter. Then the decision will be left to the employer to contact you.

9) Can I Stretch The Truth Because Everyone Fibs A Bit?

Above all, be humble and honest about things, like your education, work experience, level of German, etc.

It’s easy to lie or exaggerate when you want a job, and we’ve all been told to “fake it until we make it,” and in many cases, it can work in your favor. But let’s be real here, this behavior is unprofessional, not to mention unethical.

Not long ago, I was shocked to read the LinkedIn profile of a former colleague who claimed to have led a high-profile project for our company. That project wasn’t even started until after that person left. This person was blatantly lying and taking credit for other people’s work that she didn’t do.

Don’t be that person. 

False claims could come back to haunt you. For example, the Berlin community is small and people know each other. A potential employer may know someone at one of your former companies and informally reach out to them for information about you.

If they uncover any lies, it will likely cost you the job, even your reputation.

Of course, be confident in your accomplishments, and don’t undersell yourself. Just make sure you’re telling the truth.

10) How Do I Create A Well Designed Cover Letter? 

You could just type of bunch of text into a Google document and send it off. But how about making your cover letter look nice using websites like   Canva   or   Edit.org , where you can find beautiful and professional templates for free?

Other things to keep in mind:

1) Use a large and readable font that considers general accessibility guidelines. Sometimes people try to jam as much information as possible onto a cover letter and to make it fit a single page using ridiculously small font sizes. Trust me – no one wants to use a magnifying glass to read your cover letter.

Use this   guide from Indeed   which speaks to the right font and font size to use on CVs, which also applies to cover letters.

2) Don’t make your paragraphs too long and use sensible spacing to make your cover letter easier to read.

3) Your   German CV   should have a similar look and feel. This way, the cover letter, and CV will appear as one fluid job application package.

11) Do I   Really   Have To Follow These Rules?

No, of course not! Our guidelines are simply here to help you write a good cover letter that’s more likely to get you noticed by German employers.

There’s no reason not to get creative and have fun with your cover letter. This may also mean breaking some of the “rules” outlined here.

Be bold and dare to take unique approaches that challenge the status quo. Perhaps give them a link to a video you made telling them why you want to work there. Share a sample of what you can do for them by sharing some insight on how you’d approach your job. Invite them to check out your blog or social media.

The sky’s the limit. A unique cover letter will help you stand apart from other candidates.

12) How Can I Ensure My German Cover Letter Is Of High Quality?

Make sure there are no spelling or grammatical errors, get the company name and other details right, and if you can, have a second or third pair of eyes review your cover letter. This can be a friend, partner, or even, a paid professional. Proofreading is essential, as if you’ve been staring at the same documents for hours, it can be super easy to miss out on small mistakes you might’ve made.

This advice might sound really obvious and basic, but trust me, I’ve seen tons of job applications with errors on them. I must also confess that I once put the wrong company name in a cover letter and somehow still got several interviews with them. Miracles happen, folks! 🤣

Anyway, avoid sloppy mistakes if you can, and make sure your German cover letter is top-notch.

What do I recommend?   Join my   Facebook community   of more than 8,000 people and ask someone there for a   cover letter exchange . Another person can review your cover letter and give you feedback and you can do the same for them.

That’s a wrap! Follow these tips to write a really good German cover letter that’s going to land you a job in Germany.


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People used to giving 2 weeks notice at work are often surprised to learn about the long notice periods in Germany, which can be > 30 days.

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Don’t Make These German Cover Letter Mistakes

Don’t Make These German Cover Letter Mistakes

by Cheryl Howard | Feb 6, 2023 | Berlin Guides , Job Applications , Working In Berlin | 0 Comments

There’s a lot of incorrect information out there about applying for jobs in Germany. Let us help and avoid these German cover letter mistakes.

About Our Author

Cheryl Howard

A Canadian in Berlin for 10+ years, I have the unique experience of moving to Berlin - not once, but twice. I’ve had five different visas and worked as both a freelancer and a permanent employee. As a longtime Berliner, career coach, and hiring manager, I write guides about living and working in Berlin, offer coaching sessions, and provide ways to get connected to a wider community. The combination of my personal and professional experience means I know exactly what it takes to move to Berlin and find work.

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Life in Berlin » Find a proper job in Berlin – a guide to a better work life » German cover letter guide – what recruiters expect

German cover letter guide – what recruiters expect

Writing a German cover letter in another hurdle on your path to getting a job in this country.

While the general purpose & content is probably similar to what you already know in your home country, some adaptation work might be necessary . This guide points out to the elements to include so you can convince recruiters you are the right one for the job.

German cover letter guide

Is a German cover letter still relevant?

Before putting in the efforts to actually write a German cover letter ( Bewerbungsschreiben , Motivationsschreibe n or Anschreiben ), you might wonder if it’s necessary at all.

A lot of recruiters don’t read it

This 2018 study by German recruitment agency Robert Kraft found out that 48% of recruiters didn’t find cover letters so relevant anymore , meaning that applications with CV only were considered valid.

In 2019, the Deutsche Bahn even stopped requesting cover lette rs all together, mentioning a lack of relevance. German ecommerce giant Otto did the same in 2016.

That lines up with my small experience as a recruiter & professional involved in the recruiting process. Motivation letters are rarely a differentiator, especially for more senior profiles. However, even if there is a trend to do away with it, most German recruiters will request a German cover lette r.

I will tell you why.

It still helps you to get an interview

Even if hiring managers will never glance over it, more & more companies are using Application Tracking Systems (ATS). It’s a piece of software that automates part of the recruiting process. Its purpose is to filter most applicants so the actual human HR manager only need to assess a few profiles for interviews.

ATS will compare requirements set by HR with what is on your CV and… your cover letter! It will search for the right keywords and compare them with the initial job ad.

Formatting your cover letter the right way, with the right keywords, it will maximize your chances to get invited to an interview.

Can I send my cover letter in English?

Since many applicants will only consider English-speaking jobs in Berlin or the rest of the country, it is a legitimate question.

I actually answered the same question on my post about German CVs . It applies to cover letters as well. (Spoiler alert: it depends.)

How should a German cover letter look like

At first glance, it looks like this. Read on for more details.

German cover letter example

The header contains the typical information you would expect:

Your contact details

The employer contact details

It also contains the date at which the application was made

Subject line

The subject line simply includes what position you are applying for. Consider it a reminder for the hiring manager who has to process several applicants per day. Copy-paste the title from the job description. Salutation

A simple and personal touch by greeting the hiring manager by their names. Avoid “To whom it may concern” at all costs. Get a feel of the company policy about using first names or Mr/Mrs/Ms.

The actual cover letter

You will read a lof of tips on how to properly structure your content. German cover letters don’t differ so much from what you can find anywhere in the world. You should answer the 3 following questions well:

Leave a lasting impression after mentioning practical details:

Tips for success

I hope this little guide was useful. Feel free to ask questions the comments. Bastien

German cover letter – FAQ

The actual content of the letter should not be longer than 4-5 paragraphs, with 2-4 sentences each. It should fit on a single page with plenty of space towards the bottom.

You can probably find a job in Berlin without a German cover letter, as a lot of international companies conduct their hiring processes in English only. However, that limits your opportunities a lot.

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sample cover letter for job application in germany in english

Cover Letter - Germany

- Explaining your hobbies is something that you usually don't do becuase that's something which tends to come up on the personal interview.

"Sehr geehrte(r) Frau/Herr {Last Name},"
"Sehr geehrte Damen und Herren," (after the comma you start with a lower case letter).
"Mit freundlichen Gren". Leave a few lines and type your name underneath then sign your name inbetween.


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How To Write a Job Application Letter (With Examples)

Alison Doyle is one of the nation’s foremost career experts.

sample cover letter for job application in germany in english

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

Numerical values offer concrete evidence of your skills and accomplishments.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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Sample cover letter

Cover letters add context to your CV and when used correctly are a great way to convince employers that you're the right fit for the job. Basic cover letters are most commonly used so take a look at our sample cover letter to help get you started

A cover letter demonstrates to recruiters how well you express yourself so you need to make sure that you don't just repeat your CV or give rambling explanations. Instead use this opportunity to focus on your skills and experience, saving your qualifications for your CV.

The basic cover letter structure covers:

You should double check what you've written as spelling mistakes or lack of attention to detail will put your cover letter straight on the no pile.

Please be aware that this is an example. Use this cover letter template to help generate ideas and structure your own document but avoid copying and pasting. Your cover letter needs to be original and tailored to the job you're applying for.

Avril Lee 115 My Street Mytown WX55 1CQ [email protected] 07777999888

Harry Smith Graduate HR director Big Company Ltd Woodcotes Business Park The Midlands MX9 6PQ

15th April 2021

Dear Mr Smith

Re: Logistics graduate scheme

I would like to apply for the logistics track of your graduate training scheme, advertised on the Prospects.ac.uk website. As requested, I am enclosing my CV.

I am in the final year of my geography degree, expecting a 2:1. Always intending to have a career in business, I have taken modules on the geography of business and GIS modelling. My final-year dissertation is on changing patterns in retail. During my degree, I have developed my analytical skills and ability to read, manage and present data. I have also become familiar with a range of business intelligence sources.

As you can see from my CV I have experience in:

I have also:

My semester in Germany exposed me to a different culture and improved my language skills. In addition, my voluntary work with young people has increased my resilience and ability to mix with people from all walks of life.

I look forward to hearing from you.

Yours sincerely

(Sign your name here)

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