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- 1. Effective Presentation skills
- 2. Definition • A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.
- 3. Presentation skills • Following are the steps include in preparing effective presentation: Plan Prepare Practice Present
- 4. Planning
- 5. Planning • Planning usually include following questions: • • • • • Who is your audience? Why are they there? What is your goal? How long will it be? Where will it take place?
- 7. Prepare • Following points must keep in mind while preparing: Structure Prompt Visual aids Voice Appearance Style Questions
- 8. Structure • Write your presentation in this order: Objective Beginning or introduction Main content Summary, conclusion and recommendations Questions
- 9. Structure Grab the audience attention Introduction Get Attention Main theme content should be relevant to topic summary/ Conclusion Key message
- 10. Prompt • Short bullet points, key words only. • Put your entire prompt onto your power point slides. • These prompt are for you.
- 11. Visual aids • • • • Use simple fonts, colors and graphs. Use images and clipart. 3 to 7 bullets per slide. Don’t over crowd your slides, it will not look professional. • New or different visual aids wake people up.
- 12. Voice • Louder and clear than your normal pitch. • Vary pitch and volume. • Over emphasis
- 13. Appearance • Dark colors read as businesslike. • Wear comfortable shoes to weight your feet evenly. • Allow yourself to move a bit. • Look confident.
- 14. Professional dress code
- 15. Professionals vs. non professionals
- 16. Style • You already have a style don’t try to copy others. • Use words and sentences you use in normal days. • Be yourself.
- 17. Questions • Sketch an idea that what kind of questions audience may ask.
- 18. Preparation material • You can use following items to make the content of your presentation: Handouts Personal notes Internet Visual aids
- 19. Practice
- 20. Practice • • • • Rehearse all points what you prepare. Rehearse with all visual aids and handouts. Practice again and again to manage time. Rehearse in front of mirror or a friend.
- 21. Present
- 22. Present • Make a strong start. • Engage the audience in first 2-3 minutes. • Show your passion through your movements and gestures. • Make an eye contact. • Don’t forget to smile as well, unless your topic is very grim.
- 23. Speaker’s impact
- 24. Flaws in presentation
- 25. Contd. • • • • • • • Lack of experience. Lack of enthusiasm. Lack of practice. Lack of related material. Lack of confidence. Hesitation. Ambiguity in the results that you want to conclude.
- 26. Factors for successful presentation
- 27. Contd. • • • • • • Be over prepared. Rehearse and practice. Grip on your topic. Know your subject. Be positive. Avoid stress.
- 28. Conclusion • Always prepare • Channelize your fear • Interact with your audience
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Effective Presentation skills
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Presentation on theme: "Effective Presentation skills"— Presentation transcript:
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7 Sections for Effective Presentation Training Slides
Are you delivering a public speaking or presentation skills training? Find some inspiration for your slides here.
In this article I suggest how you can prepare engaging PowerPoint visuals covering presentation training topics, specifically:
- How to illustrate presentation structure and content types on a slide
- Visualizing speaker and listener types
- Presenting various meeting room setups
- How to show hints for preparing speech and presentation itself
- Closing the presentation training with a recap and summary slide
Whether you are a professional communication trainer or a beginner, I believe you can find some handy examples.
Note: All slide examples are from the Presentation Skills Training PPT Toolbox . Click the pictures to see details.
We’re talking a lot here about presentation content, right visualizations, showing concepts… Let’s get back tot he roots and recall the very basics of high-quality presentation and how it should look like.
Words are the most powerful drug used by mankind. Rudyard Kipling
Rudyard Kipling was right that words are a very powerful tool, however, if used and delivered effectively. Let’s break down some theory into short sections.
#1: Illustrating Presentation Structure by Drawing
In my presentation experience, I see usually those 3 most popular kinds of structures: classical 3-part, monotonous and ‘Hollywood-movie’ style. When you explain such structures, I suggest you draw a simple diagram like the one above. Either on a flipchart or if you want to have materials prepared before, then make a slide with those speech flow diagrams.
You can either show them all together on one slide for comparison or put each on a separate slide. This way you will get attention focus on one presentation type t a time.
For discovering more tips for structuring presentation I recommend to check Nancy Duarte’s blog series: Structure Your Presentation Like a Story and her book Resonate.
4MAT – My Favorite Presentation Structure
Out of various speech structures, I like the most the 4MAT concept. It is pretty simple and works for me.
I suggest that when you create a presentation, ask yourself those four questions. Those are questions listeners have in their head when they listen to you.
Using the 4MAT framework help me to see things from the viewpoint of my audience and be sure listeners will get your ideas right.
#2: Explore Presentations by Content
It’s obvious the presentation content defines the presentation type. However, it’s good to remind yourself what’s the goal of the presentation – to inspire or to entertain only? Do you want to persuade your audience of your idea or only to inform, to give a report?
Some examples:
- For inspiring presentations: Talks on TED.com are the best examples. Or check one of Elon Musk’s speech on Mars Mission . Politicians use this presentation to type a lot
- Informative presentations are usually used when you do a project summary report or yearly business review. Unfortunately, lots of school lectures fall into this category, even though the teachers should work on moving towards an inspiring segment with a bit of entertainment to keep kids attention.
- For persuasive presentations just think of last sales or marketing presentation you experienced.
- For entertainment – check any stand-up comedy talks, for example, this or this (being a father I really appreciate that later talk).
- A mixture of entertainment and information is e.g. famous John Oliver show
You have to make sure that your speech is relevant to the audience you’re speaking to.
#3: Analyze the Speaker Types
When teaching about properly preparing a talk, you need to consider also different speaker types classification. I put here four kinds of presenters: a typical talkative salesman style, an analyst type who likes to go into details (sometimes too much), a monotonous teacher style (that would need a point of wake up) and an involving storyteller. However, you can think of other examples based on your experience.
Depending on the particular speaker type, you can use its strong sides to build the presentation differently and also support it with proper visuals. For instance, for a talkative salesman, the agenda slides can provide a structure to follow. On the other hand, a too much detailed analyst on lengthy teacher talk can benefit from having a strong visual section slides that will wake up your audience.
#4: Analyze the Listener Groups
Knowing the speaker type is one thing. However, even more, important is to examine the audience carefully to reach them best.
Every presenter should ask first “Who are my listeners”? Do they prefer a formal or informal way of communication? Are they feelers or thinkers (see MBTI types of personality )? Will the audience be active or rather passive during the talk?
When doing a presentation training, you should address this key question. And what is the better way than to illustrate it e.g. by a set of icons?
In my slides, I added there also a hand drawn chart where you can position the major listeners’ types. Then you can place and move around the central circle to show various audience cases on a knowledge and involvement scale.
In a training, you can include a similar chart (or apply those presentation training diagram slides ) for determining the audience type.
#5: Room set up – the importance of the presentation environment
After talking about presentation audience and speaker types, the good presenter should think also about the place where a talk will take place. Choosing a suitable environment is an important factor for the effective delivery of the speech.
I distinguish here five common kinds of room setups: classroom, multiple groups environment, interactive roundtable, big theater and sitting in a circle. Each one suits a different purpose. Some of these you need to arrange before, of course, you will know if you speak at a big conference that there will likely be a theater-like room. However, sometimes even a small change of sitting arrangements can provide a totally different atmosphere for a speech.
- Classroom setup assumes rather one-directional communication from teacher to students.
- Roundtable or sitting in a circle encourages discussion and underlines equality of all participants.
- Having clusters of multiple groups is great if you want to have several teams working on some group work.
#6: Presenting Hints for Speech Preparation
If you want to add a list of things to remember before making a presentation, I suggest you try to illustrate each point by some image, as I did above. This creates a better mnemonic association for each point and people will remember the hints longer. Even better, replace the bullet points by a vivid diagram along keeping the icons.
#7: Presenting Summary of the Training
At the end of the training, remember to repeat the main message once again. Present the main conclusion, give your audience something to think about. You can write it down on a slide clearly, without too many distractions. Or write it by hand on a board or flipchart.
Resources for Presentation Training
Besides the links I shared above I recommend those further reading and resources
- Toastmasters International public speaking clubs all over the world
- Books: Slide:ology Nancy Duarte and Presentation Zen by Garr Reynolds
- Our PowerPoint Training templates for various soft-skills training, see details below.
- Feedback Training Presentation Hints
- Motivation Training Presentation Template & Ideas
So if you’re having training on how to create and deliver a presentation, you can reuse slide from our collection in your projects. Or just get inspiration from my slides and create them yourself.
If you decide to go for our handdrawn style diagrams, you will be able to easily edit all content, adapt the colors to your brand, add the whole slides or particular charts to your training presentation.
Graphics resource: Presentation skills training toolbox
You can also check the presentation template we’ve designed with illustrations of types of speakers or presentation structures:
Presentation Skills Training Toolbox
If you like such scribble style, see the complete All Scribble Symbols Bundle , with over 250 handwritten hand-drawn symbols and shapes.
About the author: Peter Zvirinsky is a slide design trainer and the founder of infoDiagram. He is helping presenters, trainers and various business managers to communicate their ideas in clear visual way usually in form of PowerPoint slides. Peter loves changing text information into simple diagrams and he wants to inspire also others to use this visualization process in everyday life. Reach out to Peter on LinkedIn or via his slide design & training website.
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Chief Diagram Designer, infoDiagram co-founder View all posts by Peter Z
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This course is part of the Data Analysis and Presentation Skills: the PwC Approach Specialization
Effective Business Presentations with Powerpoint
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About this Course
This course is all about presenting the story of the data, using PowerPoint. You'll learn how to structure a presentation, to include insights and supporting data. You'll also learn some design principles for effective visuals and slides. You'll gain skills for client-facing communication - including public speaking, executive presence and compelling storytelling. Finally, you'll be given a client profile, a business problem, and a set of basic Excel charts, which you'll need to turn into a presentation - which you'll deliver with iterative peer feedback.
This course was created by PricewaterhouseCoopers LLP with an address at 300 Madison Avenue, New York, New York, 10017.
Skills you will gain
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- Presentation
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Syllabus - What you will learn from this course
Preparing a presentation.
This course is about presenting the story of the data, using PowerPoint. You'll learn how to structure a presentation and how to include insights and supporting data. You'll also learn some design principles for creating effective PowerPoint slides with visuals displaying data. Though application based exercises, you'll gain foundational communication skills - including public speaking, professional presence and compelling storytelling. Finally, you'll be given a client profile, a business problem, and a set of basic Excel charts, that you will use to create a presentation. You’ll receive peer feedback that you can use to enhance future presentations. This course was created by PricewaterhouseCoopers LLP with an address at 300 Madison Avenue, New York, New York, 10017
Communication styles
This week, we will be covering the different types of communications styles. You’ll start off by gaining an understanding of your personal professional presence and learn how to maximize it. You’ll learn about verbal and nonverbal communications, and strategies to enhance your questioning and listening skills. We will also discuss how differences in culture can impact how you communicate.
Creating effective slides using PowerPoint
This week, we're discussing how to create effective slides using PowerPoint. You’ll learn about the tools available within PowerPoint, how to structure your storyline, create storyboards, identify primary elements of slide design, display data and finalize your slide presentation. There is a peer review activity where you will apply the skills learned and create a storyboard. Finally, you will also get a chance to identify errors in a presentation to test your knowledge of standard industry practices.
Delivering a presentation
This week, you’re going to build and deliver a presentation to your peers, and receive feedback from them. You will create a presentation of about 10 slides, employing the guidelines and industry best practices that have been discussed in this course. You can use the presentation storyboard that you created last week, which your peers have reviewed and given you feedback on. Review what you’ve developed so far, and make changes or additions that you think will enhance the presentation. Once you’ve finalized your presentation, you will present it in a video using your smartphone or computer.
Once you’re satisfied with the PowerPoint presentation and video, you will be submitting both for peer review. You can use this feedback for current and future presentations that you will make during your career.
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TOP REVIEWS FROM EFFECTIVE BUSINESS PRESENTATIONS WITH POWERPOINT
Very informational with lots of practical advice. Just wish there were more real world examples. Overall well-designed and efficiently presented in a professional manner.
Cours à la hauteur ! il m'a permis de penser autrement donc mes prochaines présentations seront plus organisées , cadrées, et ciblées .
Merci Coursera !
Good course, approach to build presentations is great, but a little lack of more deep dive into technical side of building nice looking pptx
Great course but can be better if they take us through more presentation tools in PowerPoint or show us the ideal complete ppt after course completion for our benefit in future
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IMAGES
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COMMENTS
Presentation Skills. “After violent death, most people fear public speaking more than anything else in life”. People Management. April 2002. Planning.
this slide share will be helpful for the students who are at the initial stages and have ambiguities that how can they give effective
Aims of this workshop: To increase your understanding of what makes a good presentation To look at some common pitfalls and how to avoid them To develop
Mark Matthews, Student Learning Development. Your Audience/Training
Presentation Skills Training: 7 public speaking topics illustrated by PowerPoint. Create structure, analyze listeners and environment
This class will be split into two parts, the first half will be dedicated to advanced PowerPoint skills, focusing on how to create an
TJ Walker is the #1 Bestseller of public speaking, presentation skills, communication skills, media training and storytelling courses here on Udemy.
Create an effective PowerPoint presentation. Conduct an effective training presentation. 2. ©SHRM 2009. Unit 8, Class 1: Implementing Training.
Introduction to Presentation Skills Training ... Example: Paper handouts are worth bringing along if a PowerPoint crashes.
About the Data Analysis and Presentation Skills: the PwC Approach Specialization. If you are a PwC Employee, gain access to the PwC Specialization and Courses