The art of letter writing is alive and well. Find a free letter writing template for Word and customize your correspondence. Letters are about more than letterhead; make sure you're structuring your notes for maximum readability.
Customize a heartfelt letter with these templates
In this digital age, getting a handwritten letter in the mail is a rare but wonderful surprise. Although writing out a message takes more effort than just sending a text message, a letter will mean so much more to the recipient. And by writing your letter on custom-made paper, you can personalize your letter even more. Make your letter more graphically appealing in a flash using templates. To start, choose your favorite template on Microsoft Create. You can give your letter a simple look with a modern design, go back in time with a vintage template, or keep it playful with some fun illustrations. Once you've picked your template, you can customize your paper to make your letter special. Whether you're writing a nice note to grandma or want to keep in touch with a pen pal, adding some graphics to your letter will make it so much more memorable. After completing your design, you can print it out, write your letter, and add it to an envelope. Don't forget the stamp before heading to the post box! Letters are also great to send for special occasions such as weddings and holidays . Enhance any letter or invitation with a personalized celebration template.
Letterhead Word Templates
Leave a Good, Lasting First Impression by Using Business and Personal Letterheads! Template.net Has Editable and Printable Free Letterhead Templates in Word. Making a Letterhead Word Document Content is Easy with Pre-Made Sample Designs that Help You Create Professinoal Letterheads with Ease. Don't Wait for Tomorrow, Get Yours Today! See more
Create an air of professionalism and organization with the use of letterheads for any of your official documents! And if you're tired of having to start from the bottom just to create a letterhead for your business or organization, we've got the perfect solution for you. Here in Template.net, we have a collection of ready-made and high-quality letterhead templates in Word that you can download anytime and anywhere. Our experts aptly and beautifully designed these templates in consideration of the users' needs and preference. You can never go wrong with our templates, they are all 100% customizable, easily editable, and of course, fully printable! So, what are you waiting for? Subscribe to our templates now!
How to Make Letterheads in MS Word
There are so many reasons as to why branding is very important in every business and one of them is because it provides an identity to the business and its goods and services. Branding helps in stimulating recognition and memory, and it serves as a marketing strategy to bring uniqueness to the company. One of the most common branding strategies of a business is the use of letterheads which is not only for formality purposes but also for adding an identity to a document. If you're planning to incorporate a letterhead in your professional stationeries , here's how you can do it in Microsoft Word.
1. Determine the Type of Company
First and foremost, determine the type of company to know what letterhead is applicable and more suitable to it. Any company that seeks recognition can use letterheads to boost their identity further, even small businesses can use letterheads to gain reputation and status in the vast business world. An enterprise does not need to be prominent and popular to start its branding
2. Design a Compelling Logo
Just like letterheads, business logos also play a vital role in the company's branding. A logo represents the company and serves as a symbol of the company's vision and purpose. If you don't have a logo yet, design one and make sure it reflects the nature of the business. Of course, your business logo has to be creative and striking to the eyes of the public to help them remember the brand.
3. Choose the Stationeries
Letterheads are meant to be included in the company's stationery including sales letters , marketing proposals , and other legal documents . Determining where to put your letterhead should be thought of carefully since it helps in achieving an organized production of the documents. The sizes also vary when it comes to stationeries, so it is highly essential to take time and determine where to insert the letterhead.
4. Envision a Fitting Design
Letterheads do not need to be flashy, it can be simple yet trendy to serve its minimal purpose. Unlike business flyers , letterheads simply add a touch of formality and professionalism to a document. So, take note of the limitations and be mindful of colors and elements that may overpower the more important content of your letterhead. In addition to colors, companies are commonly recognized because of their color scheme since people tend to accompany it with their products and marketing materials.
5. Design the Letterhead in Word
By using Microsoft Word, you can start actualizing your professional business letterhead . Start a blank canvas in Word and set up the size appropriately or according to the type of stationery. Afterward, you can start putting together the logo, name, address, and contact details of the business or organization. When doing so, make sure to arrange the elements well to make your letterhead appreciable and legible.
6. Finalize the Company Letterhead
After accomplishing your business letterhead, review and recheck for any unnecessary text and design errors. Once it's been evaluated, you can finally save it in its final form, and you can choose whether to keep it in DOC or to export it in PDF. Either way, save your finished product and prepare it for printing.
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20 Best Free Microsoft Word Corporate Letterhead Templates (Download 2023)
Want to make a good first impression for your business? Use a ga-analytics#sendElementsClickEvent">letterhead template Word design that portrays your business as professional and credible.
A great company letterhead template Word 2023 design has benefits. It expresses your visual branding and conveys your value proposition.
You could commission a designer or agency to design your corporate letterhead. Or do it yourself with the help of Microsoft Word templates. By starting from a letterhead format in Word, you can achieve a professional and impressive design.
Some of the ga-analytics#sendElementsClickEvent">best letterhead template Word designs are actually premium templates. You'll find these on Envato Elements. In this post, we share some top premium company letterhead template Word files. For tight budgets, we'll also share some free letterhead template Word options.
Find the Best Premium Business Letterhead Templates on Envato Elements (2023)
Envato Elements is the place to look for premium ga-analytics#sendElementsClickEvent">Microsoft Word letterhead templates . Free letterhead templates for Word are often not as robust as professional premium templates. But with Envato Elements, you get unlimited downloads of high-quality templates.
ga-analytics#sendElementsClickEvent">Explore Word Letterhead Templates
Premium letterhead design Word templates include professional options. Plus, company letterhead template Word 2023 designs go far beyond. Free letterhead template Word options from around the web can't compete.
To create a variety of corporate letterhead designs, look to Envato Elements. Download an unlimited number of templates. Plus, you get all the fonts, icons, photos, and other design elements you want—all for one fixed ga-analytics#sendElementsClickEvent">subscription price . It’s a terrific deal if you make many marketing and communication assets.
10 Best Premium Letterhead Templates for Word From Envato Elements (Unlimited Downloads)
Below are just a few letterhead examples of the premium business letter templates for Word available from our marketplace:
1. ga-analytics#sendElementsClickEvent">Modern Letterhead Office Template
This letterhead design in Word features a modern and clean design, perfect for any business purpose. The MS Word letterhead template also comes in PSD format, includes five color variants and it's print-ready! Consider this a top premium alternative to free Word letterhead templates.
2. ga-analytics#sendElementsClickEvent">MS Word Letterhead Office Template
Do you need an MS Word letterhead template with a fresh design? This letterhead format in Word is perfect if you don't want a hard, corporate look for your letterhead.
The floral abstract letterhead design in Word is easy to customize and print-ready. The pack includes Photoshop and Illustrator files as well. This file is a great alternative to free business letterhead templates for Word.
3. ga-analytics#sendElementsClickEvent">Letterhead Office Template 04
Stop looking online for free business letterhead templates for Word. Check out Letterhead Template 04. The modern and colorful company letterhead format in Word has two color options built in. But you can also customize it with your own brand colors. Available in both A4 and US letter sizes, this template is also compatible with Adobe InDesign and Photoshop. These features aren't common in many letterhead Word template free downloads.
4. ga-analytics#sendElementsClickEvent">Letterhead Office Template by LeafLove
This company letterhead template Word file delivers. It features free fonts and editable files. Every object, color, and text in these A4-sized templates are editable. Aside from Word, the files in this template pack are also compatible with all versions of Adobe InDesign. Normally free business letterhead templates for Word don't include that many features.
5. ga-analytics#sendElementsClickEvent">Letterhead Example Template 03
If a clean, minimalist design is more in line with your visual identity, then this header template for Word is your choice. Ample white spaces keep your message front and center. The letterhead format in Word also provides plenty of for your contact information. This template comes in A4 and US letter sizes. Unlike some free Word letterhead templates, you get a coordinating business card is available as well. Try this premium file instead of free business letterhead templates for Word.
6. ga-analytics#sendElementsClickEvent">Minimal Letterhead for Office
The simplicity of this header template for Word makes it an instant favorite for a number of businesses. The letterhead design in Word is modern, clean, and professional.
This company letterhead template Word also includes PSD and AI files. Not many free business letterhead templates for Word offer this flexibility.
7. ga-analytics#sendElementsClickEvent">Simple Letterhead Example for Word
This Microsoft Word letterhead template is perfect for those who want to work with simple designs. There are also InDesign files for if you're comfortable with using that program.
8. ga-analytics#sendElementsClickEvent">Colorful Header Template for Word
If you're looking for a colorful Microsoft Word letterhead template, this is a great option for you. This company letterhead format in Word has useful features, like:
- modern and corporate header template for Word
- fully editable Microsoft Word letterhead template
- ready for printing
- Word letterhead template available for Photoshop and Illustrator
Try it out instead of a letterhead Word template free download.
9. ga-analytics#sendElementsClickEvent">Clean Format Letterhead in Word
This letterhead design Word template has a unique look. The olive lines and icons draw attention to your branding. This Microsoft letterhead template format in Word also has a signature placeholder and space for contact information.
Start editing this Microsoft Word letterhead template.
10. ga-analytics#sendElementsClickEvent">Professional Letterhead - Microsoft Word Template
The subtle design of this company letterhead template for Word is made to impress. It's filled with small details that don't distract from the content of your pages. This Word letterhead template file lets you customize it with three color variations.
You'll get a letterhead format Word template, as well as an Illustrator and Photoshop file. Whichever application you choose, you’ll find this letterhead Word template a top choice over a free download.
20 Free Letterhead Examples for Word For 2023
Before looking for a free letterhead design in Word on the web, check Envato's free offerings first. Try out various premium template files (not always MS Word letterhead templates) at no cost to you.
Here's the deal:
Every month, Envato Elements offers 12 different hand-selected files. (Like fonts, presentations, videos, and more). Create a free account to download ga-analytics#sendElementsClickEvent">this month's free premium files now.
Premium Word letterhead templates are better than free letterhead template Word options. But if you're on a tight budget, you may have no choice. Are you looking for letterhead template Word free downloads? Here I’ve rounded up some of the most interesting and versatile designs. Check these free letterhead examples:
1. Free Word Letterhead Templates (Sales Stripes Design)
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This company letterhead format in Word features stripes that are customizable by editing the file in the software. Get this amazing letterhead template for Word with free download and start using it for your business.
2. Company Free Word Letterhead Templates With Blue Waves
Are you looking for free letterhead templates for Word? The cascading waves in this letterhead format in Word free download make it suitable for specific industries.
3. Blue Curve Free Word Letterhead Templates
Here's another free company letterhead format in Word with blue waves. Blue Curve Letterhead is slightly more formal. This is a nice letterhead template Word free download.
4. Free Word Letterhead Templates for Business
Download this free letterhead template for word with a thin border, a striking shape for the company logo, and geometric shapes. These characterize this free letterhead template Word option.
5. Business Free Word Letterhead Templates 08
This letterhead template Word file offers partial upper and lower borders. You could also use it as a free personal letterhead design in Word.
6. Letterhead Word Template - Free Download
This company letterhead template Word 2023 design has a specific look. It's for businesses and organizations related to nature, science, and the like. Your content will look amazing with this free letterhead template for Word.
7. Rose Letterhead Word Template Free Download
Rose-colored circles with a hand-drawn effect stand out in this free letterhead template for Word. These make this letterhead Word template unique.
8. Formal Business Letterhead Word Template Free Download
As the name implies, this letterhead format in Word free download makes for a more formal, traditional letterhead. Sometimes formal free letterhead templates for Word are all you need to send a corporate message to someone.
9. Business Letterhead Word Template Free Download
Blue circles of varying shapes provide the accent in this company letterhead format in Word. Use it if you're after free Word letterhead templates.
10. Free Bold Logo Letterhead Word Template Free Download
This letterhead template Word free download puts all the emphasis on the logo. Your business needs a free Word letterhead template like this one to fit your brand.
11. Letterhead Template Word Free Download - Example 01
Colored bands in the header and footer of this free Word letterhead template give it a unified look.
12. Green Wave - Letterhead Template Word Free Download
This free Word letterhead template in Word is called Green Wave for a good reason. It features a wavy green graphic across the top and bottom of the page. It's hard to find free Word letterhead templates online that look like this one! Get it while you can.
13. From The Desk Of - Letterhead Template Word Free Download
This free MS Word letterhead template features a simple layout and fancy script font. This modern letterhead template with free download is suitable for personal branding.
14. Purple Letterhead Template Word Free Download
The purple Word letterhead template is bolder than most options, thanks to its colors. This is a good modern letterhead template with free download for Word.
15. Sophisticated Green Letterhead Template for Word - Free Download
A colored background and curvy green and brown stripes make this letterhead format in Word free download unique. Start working with this modern letterhead template with free download.
16. Technical Letterhead Template Word for Free
This company letterhead template Word 2023 design works well for many industries. Try this letterhead template Word free download for your engineering or technology company.
17. Hexagon Letterhead Template Word for Free
Do you need nice free business letterhead templates for Word? Consider this simple letterhead format Word template. This modern letterhead template with free download is a minimal choice for your documents.
18. Globe Letterhead Template for Word - Free
Looking for a different letterhead template Word free download? The globe icon and metallic band make this business letter template for Word unique.
19. Green Forest Letterhead Template Word - Free
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This unique company letterhead format in Word gives plenty of space for a photo without overshadowing the business logo. Send modern letterheads with this template for free download.
20. Legal Business Letterhead Template for Word Free
This letterhead template Word free download features a maroon sidebar and justice scale icon. It's designed specifically for organizations related to the law.
This closes our selection of free business letterhead templates from around the web.
How to Make Great Corporate Letterhead Designs in MS Word
The time and energy you spend at this point will be well-spent. Everyone in your office can use the customized template for their business correspondence. It'll give your business a consistent and professional image.
After you’ve chosen a Microsoft Word letterhead template, it’s time to customize it and make it your own. Download the template file and copy it, so you can revert to the original should you need it again. (If you're new to Microsoft Word, read this tutorial on how to create, save, and open files in Word.)
Follow the steps below to transform the template below. Learn to create a personalized template with your company branding and information.
For this letterhead example, I am using premium ga-analytics#sendElementsClickEvent">Letterhead Template 04 from Envato Elements.
Let's get started with our Word header templates:
Step 1. Add Your Logo to Your Word Header Templates
Select and delete the placeholder logo image. Insert your business logo, then resize and drag into place as needed.
Step 2. Add Your Tagline to Your Word Header Templates
Most company letterhead templates for Word include a placeholder for your company’s tagline. If not, insert a text box for it. Place it underneath the logo.
Step 3. Personalize Your Word Header Templates With Your Contact Information
Replace the template text with your business address, telephone number, and website URL. And any other contact information you want to include.
Step 4. Apply Your Brand Fonts to Your Word Header Templates
After you’ve added all the text you want in your letterhead template, it’s time to use your brand fonts.
Select the text, then choose the font you wish to use from the font selector. You can change the font size as well.
Some templates use styles to automatically apply format to specific types of paragraphs. If the template you’re using is based on styles, the below tutorial shows how to format your document.
Step 5. Apply Your Branding Colors to Your Letterhead Template in Word
Finally, it’s time to apply your branding colors to the letterhead template. Double-click on an object to select it. The Shape Format dialog box opens.
Choose your branding colors from the color selection panel and add them to your letterhead template in Word.
The business letterhead template has been customized using Word.
5 Quick Design Tips for Your Letterhead Templates in Word
You've seen our best premium ga-analytics#sendElementsClickEvent">MS Word letterhead templates and some free business letterhead templates. Now, let me share some business identity design tips with you so you can create an effective and professional letterhead:
1. Give Your Letterhead Template in Word a Simple Design
Remember that the purpose of a business document is to communicate a formal message. So, while the letterhead design is an important aspect, it's more important to never let the design overpower the content of the letter.
Simplicity is key in your letterhead design. It doesn't mean you need to choose a boring design. Instead, choose a clean design with just the necessary elements.
2. Apply a Hierarchy to Your Letterhead Template in Word
Decide the information hierarchy you'll apply to your letterhead Word templates design. Think about the information details that need to be on the letterhead Word templates and establish a hierarchy. Key information should be positioned obviously and accessible. The less important bits can be smaller and placed in less visible areas of your letterhead Word templates.
Here are the elements a header template in Word should include:
- Company logo . This is the visual identification of your business. It should be well-fitted, clear, and visible.
- Company name . It can be placed at the top or bottom of the logo.
- Contact information . Include the phone number, email, website, and postal address.
- Company's slogan . Place this at the bottom of the page, in the footer.
3. Consider Your Audience for Your Word Letterhead Template
Another important tip is to think about who will receive your business letters. Will they be sent to high-level business directors? To every employee? To investors? To young people in startup businesses?
The audience will determine the type of design you can go for. Choose a sober, formal design if you're sending it to high-level positions and the rest of the employees. Choose a more relaxed, modern design if you're in creative fields.
4. To Print or Not To Print Your Word Letterhead Template
Letterheads used to be designed only for printing, but in the digital era, perhaps your letterhead design in Word won't make it to a piece of paper. If your business letters will circulate online, you don't need to think about printing specifications. You can add more color or use detailed designs.
But if you're printing your business stationery, keep in mind these details:
- Always verify the file format and make sure the resolution is at least 300 dpi if you're working with Photoshop or InDesign.
- If you're printing at your office, use generous page margins and avoid light colors.
- Choose a high-quality paper to print your letterhead design in Word.
5. Represent Your Brand in Your Letterhead Microsoft Word Template
A format letterhead in Word is the perfect opportunity to show your business brand. Add your logo but don't stop there. Also include your company color scheme, fonts, and brand design. The letterhead design in Word should fully represent your brand.
This premium ga-analytics#sendElementsClickEvent">corporate branding set is the perfect way to incorporate branding identity to stationery.
5 Top Design Trends for Letterheads in Microsoft Word Templates for 2023
After choosing the format letterhead in Word template that you want to use, you’ll want to customize it. Here are some of the latest letterhead trends:
1. Contrasting Color Format for Your Letterhead in Word
Adding contrasting colors is a way to add color to your letterhead design in Word without going over the top. Contrasting colors in your letterhead design in Word is a popular trend. This trend adds a modern look to your template without distracting the reader.
2. Logo in the Letterhead Microsoft Word Template
When adding a logo, whether it's a company logo or brand logo, to your MS Word letterhead template, a trend is to add the logo to the top of your letter. The logo is how the reader will recognize your brand or company, so you want it to stand out. Consistent branding is important to remember when designing your MS Word letterhead template.
3. Solid Background Format for Your Letterhead in Word
A new and bolder trend is to create your letterhead design Word template with a solid background color. This trend will cause your template to stand out among all the black-and-white letters. When your letterhead design Word template stands out, it becomes more memorable for the reader.
4. Colorful Border to Your Letterhead Microsoft Word Template
If having a solid background on your Microsoft Word letterhead template is too bold, you could have a colorful border instead. The colorful border gives your Microsoft Word letterhead template a pop of color without being too risky or bold. A colorful border is simple but can be effective in making your letter unique.
5. Give Your Letterhead for Word a Geometric Design
If you want to add a modern touch to your business letterhead template Word design or a geometric design is the way to go. A geometric design is simple but yet eye-catching and creative. There are many business letterhead templates for Word that have different types of geometric designs for you to choose from.
Discover More Letterheads for Word
Do you need more letterhead design inspiration after going through our MS Word letterhead templates? Check these useful resources about letterhead design in Word and other design software:
5 Benefits of Using the Best Letterheads for Word Templates in 2023
Are you not sure if you want to use a premium MS Word letterhead template or a free letterhead template for Word? There are benefits of using a premium template. Do you know the benefits?
Here are five benefits of using a premium letterhead for Word template for your next project:
- Save time . When using a premium MS Word letterhead template, you start with an already-built design. All you need to do is add your information and images.
- Professionally designed . When a Microsoft Word letterhead template is professionally designed, you end up with a nice clean letterhead. Most people cannot design a template as well as the professionals.
- Prebuilt color schemes . Your letterhead template for Word comes with prebuilt color schemes. But you can easily customize it to incorporate your company colors.
- Easily customizable . Even though the MS Word letterhead template is prebuilt, you can still customize anything you want in the template. Premium templates allow you to fully customize the template without sacrificing quality.
- The letterhead stands out . When you use a premium template, people will notice the professionalism of your letterhead design in Word. Your letterhead design in Word stands out because it's unlikely that coworkers have used premium templates.
Benefits of Envato Elements
Envato Elements is a subscription service where you ga-analytics#sendElementsClickEvent">pay a low monthly flat rate price . In the subscription, you get thousands of premium templates for unlimited use.
When you sign up for Envato Elements, you not only get premium templates but also you get graphics, fonts, images, and more.
Common Microsoft Word Questions Answered (FAQ)
After downloading a template and customizing it, you might have some questions. Here are five common questions and their answers:
1. I Don’t Have A Brand. What Do I Do?
If you don’t have a personal brand, that’s okay. Personal brands can help a client recognize you immediately. For information on how to create a personal brand so that you can include it in your letterhead design in Word, here's a helpful guide:
2. How Do I Quickly Format Images in Microsoft Word?
Images can help a reader understand your business better. If you need to add images to your business letterhead template in Word but aren't sure how to do it, we can help. Study this article on how to add images and format them in Microsoft Word:
3. How Do I Create a New Document in Word?
There are many reasons you may need to open a new document in Word. If you need to open a new document in Microsoft Word but aren’t sure how, here's an article explaining how:
4. Can I Change My Text Style in Word?
If you don’t like the text style that your template comes with, you can change the style. To learn how to format and change the text style check this article out:
5. What Are Some Keyboard Shortcuts That I Can Use?
There are many different keyboard shortcuts you can use in Microsoft Word. There are Keyboard shortcuts for managing documents, editing, formatting text, and for graphics. For a full list of shortcuts and what they do, here's an article that showcases Word shortcuts:
Learn More About MS Word
Microsoft Word might be one of the most popular and most used software packages in the world, but there are always new tricks to learn. Check these cool resources and our complete guide here: Learn How to Use Microsoft Word (Beginner Tutorial Guide) . Here are more resources:
Use Letterhead for Word Templates
Convey professionalism in your business communications by using a well-designed letterhead template. Word makes it easy for you to customize a template with your own information and branding. You and your colleagues will use the company letterhead template for Word for all your business correspondence. So, it pays to choose a good Word business letter template to begin with.
That’s why we recommend using a premium ga-analytics#sendElementsClickEvent">letterhead template for Word , although free templates are available. For unlimited downloads of letterhead templates, start a 7-day free trial of Envato Elements. You’ll find professionally designed letterhead templates for Word that you can easily customize. There are thousands of templates for other marketing materials you’ll be needing as well.
It’s easier than ever to create a letterhead template in Word that supports your business branding and goals.
Editorial Note: This post has been updated with contributions from Sarah Joy , Maria Villanueva , Nathan Umoh , and Gonzalo Angulo . Sarah is a freelance instructor for Envato Tuts+. Maria is an Associate Editor with Envato Tuts+ Design and Illustrations. Nathan and Gonzalo are staff writers with Envato Tuts+.
Home » Tutorials » Word » Easy as ABC: How to Make a Letterhead Template in Microsoft Word
Easy as ABC: How to Make a Letterhead Template in Microsoft Word
Have you ever wanted to make a custom letterhead to impress clients? Or, maybe you’ve decided to set up a home business? Either way, you don’t need to order from a printer or graphic designer. This easy tutorial will show you how to create a letterhead in Word without needing design skills.
I’ll use Microsoft Word for this step-by-step tutorial, which is included in Microsoft 365 (Formerly Office 365). I’ve also done a Google Docs letterhead as well. In addition, you can use a letterhead when doing a mail merge .
Informational & Design Elements
The key to letterhead design is deciding what you want to display first. Although creating the template is simple, you should do some planning. It helps to take a blank sheet of paper and sketch your design. Nothing fancy, as this is a mockup. This will help you choose the starting page header. The good news is once you grasp the power of templates, you can make changes or use different versions.
While creating your templates, you might consider using Quick Parts to add reusable asset s to the Building Block Organizer. Then, you can easily find and insert those parts into other document areas.
The list of elements can vary based on whether you’re an individual, organization, or company. For example, if you’re doing a company letterhead, you might not have a slogan, or if you’re a law firm, you may not have social media addresses. To get you started, here are some visual elements to consider:
- Slogan or tagline
- Phone numbers (office and mobile)
- Web address
- Email address
- Professional license numbers
- Memberships and awards
- Established date
- Social media addresses
- color scheme
Once you’ve identified the items to include, you should determine their placement. For example, I split my elements between Microsoft’s Word header and footer.
Template Graphics Considerations
Images or logos can improve the design and be impactful. But images can pose design problems. For example, you may find a great graphic, but your office printer doesn’t do it justice. This is because your printer’s capabilities aren’t good enough to display the image. And we all know how pictures differ when you’re running low on printer ink.
The flip side is when you have a superb printer, but the image file isn’t as good as it should be. This could result from reducing the image file size too much, so it appears pixelated.
Another issue is that the image you pull in has too much white space, so you need to crop or adjust the image. But, again, an image capture program like SnagIt can do crops and adjustments.
If you work for a company or organization, you should check if they have an identity or “style guide.” They often have approved graphics they can give you in the appropriate image size and file format. Just like templates, style guides can range from simple to complex. For example, HubSpot has a lengthy article that includes examples .
Add a Logo to the Header
In this tutorial, I’ll create a simple template starting from a blank document. It shares some of the steps we used for our Cornell Notes template . The page header will have my site logo, and the page footer will have my postal address. And yes, Microsoft Word could handle my new logo, which is an SVG file .
- Start with a blank Word document.
- Click the View menu and select Print Layout .
- From the Insert menu, select Header . It’s in the Header & Footer group. Microsoft Word will display a list with numerous starting Header styles.
- Click the style you prefer. I will use the top Blank style. You’re now in “ Design ” mode and you should see a Header marker tab to the left and placeholder text above.
- While on the Design menu, click Pictures from the Insert section. If your image is too large, it will scale down to fit the width.
- The Insert File dialog box will open. Find your graphic file and click Insert .
- Review your image to see if it’s balanced. In the example below, I think my logo is twice the size I prefer.
- Right-click your image and select Size and Position…
- A dialog appears with various resizing options. My initial logo was 20% and I reduced it down to 10%.
- Click OK to accept the new image size. The image will left-align.
- Click the image.
- Click Home .
- Click the Center Alignment button in the Paragraph section.
- Optional : Add any other text you might like in this area.
Add the Letterhead Footer
I include my address with a smaller font and a vertical line or pipe sign in the footer area. I also centered the text.
- From the Insert menu, select Footer . Word will display a series of Footer styles.
- Click the style you prefer. A placeholder footer appears.
- Add in your text such as your address.
- If you wish to change the font, highlight your text and right-click. This will open the mini format bar.
- Optional: If you wish to center your text, click the Home menu and then the Center text button.
- Double-click the small Footer marker at the top left to get out of footer design mode.
This is also a good time to print your custom letterhead to check any artwork’s color and clarity. Your online version may show colors that are muted but print fine. You may also need to adjust your printer settings if they are in draft or economical print mode.
If you need to edit the header or footer to get into design mode, double-click anywhere in the header or footer area. The small tab markers will show to the far left.
Save the Letterhead Template – (*.dotx)
Aside from tweaking your header and footer, you may want to adjust other properties before saving the file. For example, you might change the margins, fonts, or style.
- From the File menu, select Save As…
- In the Save As dialog, change the Save as type : to Document Template (*.dotx).
- Provide a descriptive name for your template such as “letterhead”.
- Click Save .
Using Your Letterhead Template
When you saved the template, Microsoft Word stored it in a templates folder . However, you can create a custom location if you prefer.
To use the letterhead template,
- Open Microsoft Word and select New either from the File menu or Backstage view .
- Click Personal .
- Double-click the template you wish to use. A new document will open based on your selection.
Finding Your Templates Folder
Microsoft stores your templates in a designated folder. You can find the location using these steps.
- Click the File menu from the ribbon.
- From the left navigation pane, click Options .
- From the Word Options dialog box, click Advanced .
- Scroll to the General section. It’s towards the bottom.
- Click the File Locations… button.
- In the File Locations dialog box, double-click User templates .
- Windows File Explorer will open the folder.
- Click the Cancel button.
If you need to find the full file path , you can shift + right-click on the file name.
Show Me How Video
This 4-minute video was recorded using Microsoft Office 365. Click the image below to see the video page.
Key Takeaways
Making a letterhead template won’t take care of your correspondence. You’ll still have to write your letters. But you won’t have to type in your contact details each time. And you can also use this template to bulk-print your letterhead. Many commercial printers can use a Word or PDF file for a print run.
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Convert your original design into a Microsoft Word letterhead template
- Feb 17 2014
At the end of a letterhead design project, it’s pretty common to hear your client say: “I want this as an editable letterhead template in Microsoft Word.” They usually don’t own or know how to use advanced graphics-editing programs like Adobe Illustrator, InDesign or Photoshop, and it simply doesn’t make sense for them to purchase those expensive programs.
Microsoft Word is pretty low-tech compared to Illustrator or InDesign; however, that’s what your clients are using and your letterhead design is useless to them if they can’t edit and add content to it, so knowing how to create a Microsoft Word letterhead template is key. Let’s get started.
1. Create your letterhead design
We’ve created this example in Illustrator, but Photoshop and InDesign can be used to create letterhead designs too. We’re using a full bleed design in this example with a 1/8″ bleed, which will give s us a document that is about 8.63 x 11.13 inches.
Create your design in CMYK color mode, and if you’re using photos or complex graphics make sure that they 300ppi or higher, because Microsoft Word compresses all images that you place into it. There’s a great full-bleed letterhead template that you can download here .
2. Export your letterhead design as a high res PNG file
To do this, click File > Export > PNG. Make sure you select 300 ppi as the resolution. You can also save your design as a JPG and even as a TIFF; however TIFF files will dramatically increase files size and loading times in Microsoft Word for your client.
3. Set up your Microsoft Word document
Next, set up a Word document to insert your letterhead design into. Click File > New Blank Document . While the document opens, click File > Page Setup > Paper Size > Manage Custom Sizes. Set the paper size to 8.75 x 11.13 to accommodate your full bleed design, set all the margins to “0”, and set the Non-Printable Areas to “User Defined.” Doing this lets you set up your letterhead as a full bleed instead of conforming to Word’s default margins.
4. Place your letterhead design into your Microsoft Word document
Your letterhead design is going to be placed into the Header and Footer section of your Word document, which will automatically repeat on all additional pages. Go to View > Header and Footer. Now some guidelines for headers and footers will show up on the document. Click Insert > Photo > Picture from File. Select your PNG file. Now your .png file will appear centered in the middle of the page. Select the png image, click Format > Picture .
A “Format Picture” menu will pop up. First, go to Size .Word automatically scales down your artwork, but you can fix that by setting the height and width to 100%.
Next, click on the Layout tab, and select the “Behind the text” option. Click the “Advanced” button and make sure the Horizontal and Vertical Absolute positions are set to Page . Now hit ok to apply all these picture formatting adjustments. Your letterhead design should now appear at 100%. Adjust the positioning if needed.
Go to View, and uncheck Header and Footer so that you can leave the Header and Footer area and start editing your text area. Now that you’re not in header and footer editing mode the letterhead design will appear to be faded, but it won’t actually print that way so let your client know that. Adjust your margins and paragraph styles as desired. If you hit return until word creates a new page for you, you’ll notice that the same design has appeared on the next page. This is because you inserted your design into the header and footer section of the document, and the design will automatically repeat on every additional page.
5. Save it as a template
Go to File > Save As. Choose .dot as your format and Save . Now you can send your editable Microsoft Word letterhead template to your client!
6. Prepare the Microsoft Word letterhead template for printing
If your client is printing the Microsoft Word letterhead template at a printer who is able to print full-bleed pages, tell your client to save the finished file as a PDF file for better printing results . Printing directly from a Microsoft Word document can have mixed results. To save the template as a PDF, go to File > Print > Save to PDF. Now the file is ready to print 🙂
It’s important to let your client know the colors in your Microsoft Word letterhead template will display the colors slightly differently than the original design. In creating the template, the trick is to get its colors as close to the original design as possible – they simply won’t display the exact same way no matter what, and are bound to look different when printed. On the chance that your client has Adobe Acrobat or Adobe Reader , you should recommend they edit their letterheads in those programs instead because the print quality will be higher than in Microsoft Word.
Additionally, if the design is full bleed and your client wants it as a Microsoft Word letterhead template, make sure to inform them that it cannot be printed properly on a typical home or office printer, as this will result in a white margin around the edges. They need to take the full-bleed design to a professional printer who can print full-bleed designs.
Microsoft Word has a lot of disadvantages and is simply not on par with other more advanced graphics-editing programs, but it’s likely what your clients know and you have to work with that.
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Home › Blog › Design › 25+ Best Business Letterhead Templates (Word, AI) – Free & Premium
25+ Best Business Letterhead Templates (Word, AI) – Free & Premium
Letterhead is an integral part of business communication and therefore a must have corporate branding stationery along with business cards . As a business owner, you’d certainly want your business letter to represent your brand image in all your official communications with your stakeholders and potential clients. In this post, we bring to you some of best business letterhead templates to give you a good starting point for creating a professional letterhead for your company.
Our collection includes both free and premium letterhead templates and we have put them in different sections for easy browsing. These templates are available to download for Microsoft Word (.docx), Illustrator (.ai & .eps), CorelDRAW (.cdr) and Photoshop (.psd). Each of these templates is completely customizable that you can edit to include your business logo, name, address and contact information. All the templates are print ready in standard business sizes.
Included in this post, you will find business letterhead templates in a variety of designs. Whether you’re looking for a letterhead design for a marketing agency, a tech company or a startup, we are sure you would find a fitting template for your requirement.
Free Business Letterhead Templates
To start with, we list down some of the best free business letterhead templates. Most of these templates can be edited using Microsoft Word while some need Adobe Illustrator. All these letterhead templates allow free personal and/or commercial usage.
1. Free Marketing Business Letterhead Template
This is a free business letterhead template designed for marketing and digital agencies. Bright colors, icons, and geometric shapes give this letterhead a modern aesthetic that is sure to leave a lasting impression. It is available for download in vector EPS format.
2. Creative Small Business Letterhead Word Template
This is a free letterhead template designed for small businesses and creative agencies. The template comes in US Letter size and includes Word document. Background graphic is also included as .png image.
3. Microsoft Word Business Letterhead Template
Designed for Microsoft Word, this template features geometric shapes in the background with bluish green colors that instill a sense of trustworthiness and dependability in your customers. Free to download in Word (.docx) and Illustrator (.ai) formats.
4. Free Corporation Word Letterhead Template
A free corporate letterhead template featuring an elegant and modern design. Available for download in DOCX and CDR formats.
5. Purple & White Simple Company Letterhead Word Template
This free word letterhead template will reinforce your branding by highlighting the logo in header and using the brand color prominently in the design while still keeping it simple. Fully customizable and available for both Microsoft Word and Adobe illustrator.
6. Multipurpose Clean A4 Letterhead Template Word
This is a professional and clean letterhead design in Word with minimal use of brand color. Suitable for formal communications for any business or brand. Comes in two color variations – Blue and Orange. Free download includes 2 printable .DOCX files in A4 size.
7. Colorful IT & Software Letterhead Template
Colorful blocks graphic in both header and footer makes this template ideal for modern IT and software companies. Available for free download and editable in Microsoft Word and CorelDRAW.
8. Free Businesswoman Letterhead Template Vector
Soft color palette and organic shapes make this letterhead template perfect for female entrepreneurs and businesses built for women such as fashion stores and cosmetic brands. The template can be downloaded for free in .eps format.
Related: Feminine WordPress Themes
9. Free Startup Letterhead Template
A free printable business letterhead with eye-catching design. The template can be customized for making letterheads for modern agencies and brands. Available in vector EPS format.
10. Free A4 Letterhead Template – Word & AI
Another free A4 letterhead template with a modern and sleek design. Available for download in Word and AI formats.
11. Black & Purple Simple Business Letterhead Template
A simple yet professional letterhead template suitable for all kinds of businesses. This template comes in .docx and .ai formats, background graphic is also included separately as .png file.
12. Business Consultant Letterhead Template
If you are a business consultant, this free letterhead template for Word will definitely add professionalism to your correspondence with your clients. Comes in .docx format and is fully customizable.
13. Clinic Letterhead Template Word
Although this letterhead template is designed specifically for clinics, its generic design can be customized to suit all kinds of brands and businesses. Available for free download and editable in MS Word.
14. Professional Creative Letterhead Template Design
Featuring a sleek modern design in 2 colors, this template can be used to create letterhead for creative professionals and agencies. Free download in EPS format.
Premium Business Letterhead Templates
When it comes to branding, you’d surely want the best for your business. Below you will find some professional business letterhead design templates available at an affordable pricing. All these are letterhead templates for Word.
1. Classic Company Word Letterhead – Light & Dark Modes
If you are looking for a letterhead with a classic, minimal design and a vintage touch, this business word letterhead template is for you. Available in both light and dark modes, this template is available in multiple formats including MS Word, Photoshop, Illustrator, PDF and EPS.
2. Modern Business Letterhead Template
This template is designed to give a modern and professional look to all your business correspondence. Suitable for company or corporate use, it comes in 3 color variations and can be easily customized. Included files: Word, AI, PSD, EPS and PDF.
3. Minimalist Letterhead Design – Word, PSD, AI, PPT, Sketch
This letterhead has a minimal yet impressive design with use of shades of the accent color that you can change to reflect your own brand colors (see color shades generator for getting different shades of your brand color). Comes in both A4 and US Letter sizes and can be edited in multiple applications including Word, Illustrator and Figma.
4. A4 Business Letterhead Template
An A4 (210×297 mm) size business letterhead template that comes in 3 color variations. Ready to print and easily customizable.
5. Business Letterhead Word
A clean business letterhead with wavy graphic in the design. This 300 DPI, CMYK print ready template comes in Word, AI, EPS and PSD formats.
6. Minimal Professional Letterheads PSD, AI, InDesign & Word
You can never go wrong with a simple and minimal letterhead as this. Suitable for all kinds of businesses and professional purpose usages. Includes US Letter Size and A4 Size documents, 100+ icons, 10 different styles. The templates are provided in multiple formats – PSD, AI, EPS, INDD, IDML, DOC and DOCX..
7. A4 Modern Corporate Letterhead Template
A modern letterhead template designed for company or corporate use. This print ready template comes in 2 color schemes. Customizable PSD, AI & MS Word files are provided that you can edit to match your branding.
8. Professional Letterhead Template
A simple yet impactful letterhead design for business and personal purpose usages. Available in 4 color variations with 2 design styles in A4 size. Download includes PSD, AI, DOCX & DOC files.
9. Clean Letterhead Template
Featuring a clean and elegant layout, this printable business letterhead document in A4 size comes in 3 color variations and includes editable templates for Microsoft Word, Photoshop and Illustrator.
10. Modern Letterhead Word Template
This is letterhead Word template with super modern and corporate look. And it features a unique design that makes your letter look like a folder. It comes in 3 color variations, PSD and AI files are also supplied with the download. You can change the colors, text and logo quite easily to match your brand identity.
11. Stylish Corporate Letterhead Template
This template features a creative, stylish design especially in presenting the contact and address details in the footer that will certainly attract attention to whoever it is sent. On downloading, you will get the letterhead for Word, Apple Pages, AI & EPS files. Comes in both A4 and US Letter Size and also includes matching envelope template.
12. Creative Business Letterhead Template
A creative dark letterhead design that is generic for any kind business use. Easy to use and customize text, color and size with the included AI, EPS, PSD and MS Word files. Comes with 4 color variations.
13. Professional Letterhead Template
This is a professional letterhead template with customizable elements and text. Includes print ready A4 and US Letter Size Layout Templates for Word and PSD.
Business Letterhead templates make creating a professional-looking letterhead easier. You can use these design templates as a starting point to design your own business letterhead or for your client or, you can draw inspiration from them and come up with your own unique designs.
If you’re working on business branding stationery design, you might as well be interested in these collections:
- Professional Business Card templates
- Best Business PowerPoint Templates
- Creative Business Card Templates
- Presentation Folder Templates & Mockups
- Tri-fold Brochure Templates
Monika loves graphic design & other forms of creative art. When not found tinkering with her favorite graphic design tools, she is mostly reading or writing on wide array of topics. Follow her on Twitter @monikaratan
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Your letterhead design is going to be placed into the Header and Footer section of your Word document, which will automatically repeat on all additional pages.
This is a free letterhead template designed for small businesses and creative agencies. The template comes in US Letter size and includes Word
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