A Comprehensive Guide To Technical Report Writing Skills
All you need to know about technical writing and technical report writing skills..
Technical Writing
As the word suggests Technical Writing is writing that involves a particular art, craft, subjects, or techniques. Technical Writing is a specified way of writing a given piece of information in such a way that it is free of any technical jargon and the only technical knowledge of any specific field and facts are stated in a simpler and less complex form to its targeted readers.
Technical Writing acts as a bridge between the specified readers for which the piece is specifically written and the technicians who have developed or produced that product or UI . Technical Writing summarizes the important points of the product that needs to be known by its users or readers in a way that can be understood by people of any background, language, or ethnicity easily.
Examples of Technical Writing is; Annual Report, Books, Computer Hardware Guide, Magazine, Newspaper letters, Organizational Manuals, Articles, Software Guides, Technical Reports, etc.
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Technical Writing Course
All you need to know about the Technical Report Writing can be put under 4 different categories:
Technical Report Writing
- What is Technical Report Writing Skills?
Why should you acquire Technical Report Writing Skills?
Who can become a technical report writer, free technical writing e-book.
Technical Report Writing is writing where you prepare a report from given or known information conveying all the important data and technical knowledge required to be understood by its readers or users.
Technical Report Writing should have the following structure:
Must read: Technical Report Writing Today: What you need to know!
With the increase in scientific research, developments of various software and products, the career opportunities for the Technical Report Writers are said to be rising rapidly. Excessive Globalization and Digitalization have led to an increase in the dependency of people around the globe on our gadgets for work, education, entertainment, and from ordering home delivery of luxury items to availing the basic necessities at home.
The definition of everything is changing due to the situation created because of the pandemic, we are living in for more than a year. From the ways of marketing to the means and techniques of sale, level of entertainment, and the depth of the new discoveries, everything is leading towards our more reliability of the digital contents and less one-to-one human interaction. That makes being a Technical Report Writing one of the fastest-growing career opportunities.
Also, read about Technical Writing courses as a first step to building yourself a prolific career in technical writing
Technical Report Writing Skills
Technical Report Writing Skills is a set of skills required to become a Technical Report Writer and succeed in the profession of Technical Writing.
The basic skills involved in the preparation of a professional Technical Report Writing are as follows;
Solid written and verbal communication skill-
For writing a professional Technical Report, you need to have good verbal communication skills as the instructions and technical information that need to be reflected in your writing is going to be dictated by the technical experts who created or made the product.
Technical knowledge is not enough for good Technical Report Writing as the user or reader needs to understand the language, concept, and usefulness of the developed UI or product properly. For better understanding, the written piece must be articulated according to the nature and intentions of the targeted group and their general behavior. That makes good writing skills a very important skill for Technical Report Writing.
A strong technical mindset with the ability to learn new technologies-
Technical Report Writing doesn’t involve any flowery language or personal opinions. Technical Report Writing is a skill that requires a quality knowledge and understanding of the techniques and interest in the new technologies. As the topic dealt with in these writings are only facts and figures, that is why a strong technical mindset becomes an important skill in representing the true knowledge of the papers.
Super skills in using technical documentation and related software
Technical Documentation tells the architecture, functionality, or creation of the created product or developed software to its users. It’s something like a how-to guide or instructions where how the said product is going to be used or operated is explained to its targeted consumers. To become a Technical Writer, you need to have the ability and skills to describe the use or functioning of the given product in a precise and accurate manner with a complete understanding of the product and its targeted user.
Ability to write clearly and concisely for the intended audience
Technical Writing as discussed earlier is writing that involves 4 C’s – Clear, Concise, Correct, Careful. The Technical Writer needs to be clear with his/her idea of where the report is going, providing all the information and facts concisely, using the correct terms and data, and be careful with the easy readability, understandability while being super informative at the same time.
Team player
A Technical Writer works with many technical professionals, observes and understands their work very closely so that they will be able to articulate the whole process and data in their report precisely and easily. A Technical Writer needs to have Team playing skills to gain long-term success in the projects and life.
Ability to multitask
The Technical Report Writer needs to be able to work on multiple projects at the same time. Big companies sometimes provide you with multiple projects with different techniques to be able to handle that level of pressure and still be able to complete their job accurately is a must skill.
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Writing Skills are taught to us right from our schools, but the difference between Writing Skills and Technical Report Writing Skills is that in writing skills you are taught to write a personal essay or report based on your opinions, experience, or judgments but in Technical Report Writing Skills you learn to write professional reports based on the verified information and accurate data, according to the mindset and the requirements of the target readers or users.
In Technical Report Writing, you need to prepare a precise and user-friendly report so that there is no chance of any miscommunication between the developers of the given product or software and the reader of that report. It is the art of preparing jargon-free, useful, and informative reports.
These are the perks of learning the skill of Technical Report Writing –
- Technical Report Writing Skills helps you present a technical professional or educational report precisely and with complete accuracy. This kind of ability can add a golden star to your resume or grades.
- Once in a survey, it was found that Written Communication skills are always at the top priority of an employer’s wish list. So if you apply for a job and have a certification in Technical Report Writing Skills then there are higher chances for your employer to put you on their “preference list”.
- Good Writing Skills are often a consideration in a professional promotion. An ability to prepare a report with conciseness and correctness presents you as a skillful professional in the office with a clarity of his/her work and words.
- Many Corporations and Companies look and hire a skillful professional with Technical Report Writing Skills who can prepare reports for their developed products or software with simple usability and easy readability. Working with such companies as a permanent Technical Writer not only provides you a steady monthly income but also secures many additional employee benefits.
- You can opt to freelance with your Technical Report Writing Skills and enjoy the pleasure of work-from-home or you could also take multiple projects at the same time if you are capable of producing quality reports for all of them on time.
- As the name suggests this Report Writing Skill is solely dedicated to technical fields so if you are a technology enthusiast and love technology or new techniques, then you can take the Technical Report Writing Skills to become a Technical Report Writer.
Any individual with good Technical Communication Skills can become a Technical Report Writer but to have good technical knowledge you need to be either a student of engineering/computer applications or have a strong passion for new techniques and technology to acquire sufficient knowledge and a solid interest to keep acquiring the knowledge of Technical fields.
Technical Report Writing involves writing a report with easier readability, but at the same time providing all the information required to be communicated to the reader or the user of the product or the software in a less complicated and precise form. All technical jargon, terms that can be misleading or have a risk of being misinterpreted is avoided and a very practical, professional, and clear report is prepared by the Technical Writer.
For doing these a technical professional needs to be well qualified and skillful with his/her words, verbal or written too, as at first he/she needs to take all the notes and guidance from the technical experts by trying to avoid any misuse, omission, or overuse of words and data and then communicate that knowledge in a way that people of all diversity and background can easily understand it.
So, in short, you need to have the following qualification to become a Technical Writer:
- Degree in Engineering or Computer Application
- Good verbal and writing communication skills
- Interest and Passion for Technologies with a Certification in Technical Report Writing from a qualified institution.
Author: Bhawana Shree
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Report Writing Skills: Example Usage on Resumes, Skill Set & Top Keywords in 2023
Here are the top ways to show your report writing skills on resume for 2022. Read through our report writing keywords and phrases and build your resume today.
How to use report writing skills on your resume:
Date period
What jobs require report writing skills?
- Technology Risk Consultant
- Marketing Coordinator
- Experienced Researcher
- Senior Associate 2 (assistant Manager), Risk Assurance Services
- Project Manager
- Pwc Centre Of Excellence Analyst (remediation)
- Translator/news Analyst
- Senior Associate, Risk Assurance Services
- Head Of Consulting & Research
Read our article on how to add language skills on resume for additional tips and tricks.
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Here are the top related skills to report writing:
- Project Management
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- Interpersonal
Report writing popularity over time.
Courtesy of Google Trends
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About this report:
Data reflects analysis made on over 1M resume profiles and examples over the last 2 years from Enhancv.com.
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Technical Report Writing Skills
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What will i learn, we can teach you to write technical reports with proficiency and flair.
Advance your Technical Report Writing Skills (USA Standards) with this practical and comprehensive course and prove your worth academically or in business. With this course, technical reports will become a breeze! It is an essential qualification for anyone who needs to write reports either for education or as part of their career.
A technical report must convey specialised information in a clear and easily accessible format, which is no mean feat! It’s divided into sections to allow readers to access different levels of information. Writing technical reports is not a straightforward process so it’s worth gaining a full understanding of how to do this properly, which is what this course offers.
Being a worldwide player in the business world, Global Edulink understands the challenges involved with producing accurate and professional documentation. That’s why we are pleased to be able to offer you the tools with to succeed in business to become proficient at technical writing.
Please Note: This Course is Based on USA Standards.
- Course Objectives
- Who is this course aimed at?
- Entry requirements
- Method of assessment
- Certification
- Progression and career path
- Other Benefits
- An overview of the subject
- Learn how to analyse your audience
- Become familiar with the planning and execution of a structured writing process
- Logically divide the report into sections
- Mechanical elements of technical report writing
- Intended for students who are undertaking undergraduate or master's degree projects, or expect to do so in the near future
- Suitable for anyone required to write technical reports as part of their career
- This course is available to all students, of all academic backgrounds. However, a sound educational background would be an advantage.
- Learners should be ages 16 or over to undertake the qualification.
- Basic understanding of English language, literacy, numeracy and ICT are required to attend this course.
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Technical report writing
A quick guide to writing technical reports in Engineering.
The main purpose of an Engineering technical report is to present a solution to a problem in order to prompt action. Technical reports provide a record of your developing expertise and are a legal record of your work and decision making.
What is a technical report?
Technical reports are a central part of your professional success and are usually designed to:
- Convince the reader of your position
- Persuade them to act, or
- Inform them of your findings.
They are an opportunity for you to:
- Clearly communicate a solution to a problem
- Recommend action, and
- Aid decision making.
Technical reports are designed for quick and easy communication of information, and use:
- Sections with numbered headings and subheadings, and
- Figures and diagrams to convey data.
How do I structure a technical report?
Regardless of the specific purpose of your technical report, the structure and conventions rarely differ. Check your subject requirements and expand the sections below to learn more about each section. Download a Technical Report template here.
Technical reports usually require a title page. To know what to include, follow the conventions required in your subject.
A technical report summary (or abstract) should include a brief overview of your investigation, outcomes and recommendations. It must include all the key information your reader needs to make a decision, without them having to read your full report. Don’t treat your summary as an introduction; it should act as a stand-alone document.
Tip: Write your summary last.
Help your reader quickly and easily find what they are looking for by using informative headings and careful numbering of your sections and sub-sections. For example:
A technical report introduction:
- provides context for the problem being addressed,
- discusses relevant previous research, and
- states your aim or hypothesis.
To help, consider these questions:
- What have you investigated?
- How does your study fit into the current literature?
- What have previous studies found in the area?
- Why is it worth investigating?
- What was the experiment about?
- Why did you do it?
- What did you expect to learn from it?
The body of a technical report is structured according to the needs of your reader and the nature of the project. The writer decides how to structure it and what to include.
To help, ask yourself:
- What does the reader need to know first?
- What is the most logical way to develop the story of the project?
Tip: look at other technical reports in your discipline to see what they’ve included and in what order.
Technical reports include a mixture of text, tables, figures and formulae. Consider how you can present the information best for your reader. Would a table or figure help to convey your ideas more effectively than a paragraph describing the same data?
Figures and tables should:
- Be numbered
- Be referred to in-text, e.g. In Table 1 …, and
- Include a simple descriptive label - above a table and below a figure.
Equations and formulae should be:
- Referred to in-text, e.g. See Eq 1 for …
- Centred on the page, and
- On a separate line.
Your conclusion should mirror your introduction.
Be sure to:
- Refer to your aims
- Summarise your key findings, and
- State your major outcomes and highlight their significance.
If your technical report includes recommendations for action. You could choose to report these as a bullet point list. When giving an answer to your problem, be sure to include any limitations to your findings.
Your recommendations can be presented in two ways:
- Action statements e.g. Type approval should be issued for tunnel ventilation fans.
- Conditional statements e.g. If fan blades are painted with an anti-corrosion coating system, it is likely that… e.g. The research has found that the fan hub should be constructed from forged steel and the fan housing should be constructed from hot dipped galvanised steel, but future research…
Acknowledge all the information and ideas you’ve incorporated from other sources into your paper using a consistent referencing style. This includes data, tables and figures. Learn more about specific referencing conventions here: https://library.unimelb.edu.au/recite
If you have data that is too detailed or lengthy to include in the report itself, include it in the appendix. Your reader can then choose to refer to it if they are interested. Label your appendix with a number or a letter, a title, and refer to it the text, e.g. For a full list of construction phases, see Appendix A.
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We operate in a knowledge based economy but do we pay enough attention to how we capture and communicate knowledge in our organization? By presenting practical tools and techniques, this Technical Report Writing program is designed to ensure that the process of writing technical reports becomes an effective and integral communication mechanism within any organization. This course is designed to prepare individuals and trainers on how to introduce effective technical report writing within any organization.
Course Benefits
You can expect to:
Learn how to get your thoughts on paper
Understand the features of and differences between various types of technical documents
Become a more critical editor of technical documents
After this workshop you will be able to:
Translate complex and innovative ideas into clear, logical and technically accurate documents
Produce technical information for non-specialist audiences
Help your readers to take action or make decisions effectively
Who Should Attend
Course outline.
Module 1: Getting started with Writing
Module 2: The Communication Model
Module 3: Grammar and Punctuation
Module 4: Types of Technical Reports
Module 5: Information Structures
Module 6: Parts of the report
Module 7: Technical Report Guidelines
Module 8: Information Mapping
Module 9: Technical Report Writing Implications
Module 10: Writing, Editing and Reviewing the Report
Course Prerequisite (s)
Good English Skills
Technical-Report-Writing-Skills.pdf PDF - 226 KB
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Technical Report Writing and Presentation Skills
Technical Report Writing Skills
About the Course
Information from reports of technical researches are used to take decision. This means that report must be written in a way it can easily be understood by technical and non-technical people. A good researcher does not end his work until a good report is put in place. A good technical report must not be ambiguous in meaning. It must be simple and easy to understand by anybody in any continent.
However, whilst engineers and technicians undergo many years of training to become proficient in their field of expertise, this does not necessarily include the art of writing. Because writing takes place in the absence of the reader it may represent a boring, dull, difficult and unfamiliar chore for the technologist.
The result is that, too often, technical writing has a flat style making documents difficult and tedious to read. Complex writing results in a waste of time, lost contracts and alienated customers – in other words, a loss of money.
The Course Objectives
- To encourage writers to be efficient and logical in their use of words to ensure that the purpose of each component is understood and achieved.
- To equip participants with the knowledge and skills and capabilities for professional technical report writing.
- To show participants how to collate results of their researches and technical information into a coherent, accurate and unbiased document because decision makers make important choices based on the reports they receive.
At the end of the course, participants will:
- Understand the types and purposes of technical reports
- Write realistic specifications
- Organize reports and plan the sections and subsections you need.
- Fully understand the steps in writing a report
- Write clear and concise formal reports, equipment manuals and other technical documentation
- Understand the principles of clear and concise writing
- Develop effective communication with technical as well as non-technical staff at all levels – matching your content to your readers’ knowledge.
- Keep information specific rather than general.
- Brainstorm and identify technical problems and solutions
- Collect, organize, analyses and evaluate information
- Appreciate the use of active verbs rather than passive verbs.
- Edit wordy phrases – using simple words rather than complex ones
- Keep technical terms to a minimum – avoiding jargon, acronyms and abbreviations
- Use examples and illustrations.
- Transfer technical information into graphs, flowcharts and tables.
- Use good layout to draw attention to key technical information.
- Translate technical documents into compelling oral presentations
Course Content
Introduction of Course
- Writing in perspective
- Writing in a Technical Context
- The Technical Report Writer in YOU
The technical writing processes
- The Technical Writing Process
- Structure and Layout
- Types of Reports
- Formats of Different types of Reports
- Procedures for writing reports
- Tables, Figures and Equations in a report
Writing, Reviewing and Editing
- Language and Grammar
- Sentences, Parts of Speech, Punctuation and Problems
- Types of Technical Reports
- Monitoring Project Progress
- Format for an Evaluation Report
- Checklist for Editing Work
Problems in Technical Reports
- Poor Organization of Facts
- Use of unnecessary complex words
- Impersonal writing
- Passive writing ETC.
Information to Writer
- Units and Symbols
- Words, styles, abbreviations and capitalization
Presentation Skills
Public speaking is fundamental to success in professional and public circles. Presentation is the only way to explain to catch people’s attention so that they are briefed on what a technical outcome is. Therefore, it must be presented in a way that people will understand the idea the presenter is trying to sell.
This presentation skill course will help people to create simple, clear and compelling presentation and deliver them effectively, whatever the situation. This course will empower professionals to deliver with confidence, authority and impact.
By the end of this one-day presentation skills training, the participants will have:
- Practiced projecting and vary the pitch, pace and tone of their voice to gain and retain audience interest and reinforce the presentation messages, when public speaking
- Used posture and movement to give additional impact to verbal messages rather than distract or irritate the audience
- Reviewed how to prepare presentations and visual aids to be interesting, persuasive and to communicate key messages
- Identified the best ways to interact with the audience, control and handle challenging individuals
- Applied their learning to a work presentation and received feedback on their style and impact in presenting
At the end of the course, the participants should be able to:
- Plan and confidently deliver a presentation relevant to their professional need.
- Understand the need for collecting facts on both the subject and the audience (audience analysis).
- Select and use visual aids for maximum impact and understanding.
- Handle questions and objections confidently and minimise bad mannerisms.
Preparing Your Presentation: Overview
Setting Your Objectives
Knowing Your Audience
Building the Structure
- What Are You Trying to Do?
- Identifying your Objective
- A Basic Definition of your Audience
- Understanding Your Audience
- Focus, Plan, and Convey
- Audience Profile
- The Consequences of Bad Preparation
- The Three Benefits of a Plan
- Presentation Structure: An Overview
Timing Your Presentation
- How to prevent over-running
Overview of Communication
- The Three Parts of Communication
- Your Competition
Controlling Your Nerves
- Overcoming Your Fears
- Thinking Positive
- Being Realistic
- Taking Control
- Sticky Situations
- Paying Attention to Your Appearance
- Tips to Combat Nerves
- Nervousness Presentation
Our Body Language
- First Impressions
- Non-Verbal Factors of Communication
- Avoiding the Traps
The Importance of Voice
- Factors Affecting the Voice
- Achieving Optimum Conditions for Speech
- Using Your Voice
Presentation Practice
This is the practical session where each participant will be asked to prepare and make a presentation to practice what is learnt so far
- Presentation Preparation
- Presentation Delivery
- Presentation Evaluation
Who Should Attend?
- Engineering professionals (e.g. project and design engineers)
- Technical Personnel
- Maintenance/Supervisory Managers
- Maintenance Planning Staff
- Technical managers
- Project team members in: manufacturing, process industries, tendering, contracting, marketing, procurement, research & development, utilities, and local authorities
5 Days (Monday-Friday)
Course Fees (VAT Included)
Lagos/PH/Abuja: ₦ 322,500.00
UK/US/Ghana/Others: $3,225.00 TRAINING PACK
- Award of Certificate.
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- Go to “Register Now” button and fill the form and send it. You will get “message sent” if it is successful.
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- Go ahead and make payment.
- Send your name, phone number, email address, training location, amount paid to [email protected] OR SMS to +2349098171437.
- Upon confirmation of your payment, an electronic receipt will be sent to your mail.
- A joining instruction will be sent to you at least 72 hours before the training date an time.
- Looking forward to training date to commence your training. However, if a need to change the dates of the training arises, you will be notified immediately. This may be due to unavailability of the instructors or due to unavoidable logistic challenges.
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Some academic assignments ask for a ‘report’, rather than an essay, and students are often confused about what that really means.
Likewise, in business, confronted with a request for a ‘report’ to a senior manager, many people struggle to know what to write.
Confusion often arises about the writing style, what to include, the language to use, the length of the document and other factors.
This page aims to disentangle some of these elements, and provide you with some advice designed to help you to write a good report.
What is a Report?
In academia there is some overlap between reports and essays, and the two words are sometimes used interchangeably, but reports are more likely to be needed for business, scientific and technical subjects, and in the workplace.
Whereas an essay presents arguments and reasoning, a report concentrates on facts.
Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a situation or problem, often making recommendations for future action. It is a factual paper, and needs to be clear and well-structured.
Requirements for the precise form and content of a report will vary between organisation and departments and in study between courses, from tutor to tutor, as well as between subjects, so it’s worth finding out if there are any specific guidelines before you start.
Reports may contain some or all of the following elements:
- A description of a sequence of events or a situation;
- Some interpretation of the significance of these events or situation, whether solely your own analysis or informed by the views of others, always carefully referenced of course (see our page on Academic Referencing for more information);
- An evaluation of the facts or the results of your research;
- Discussion of the likely outcomes of future courses of action;
- Your recommendations as to a course of action; and
- Conclusions.
Not all of these elements will be essential in every report.
If you’re writing a report in the workplace, check whether there are any standard guidelines or structure that you need to use.
For example, in the UK many government departments have outline structures for reports to ministers that must be followed exactly.
Sections and Numbering
A report is designed to lead people through the information in a structured way, but also to enable them to find the information that they want quickly and easily.
Reports usually, therefore, have numbered sections and subsections, and a clear and full contents page listing each heading. It follows that page numbering is important.
Modern word processors have features to add tables of contents (ToC) and page numbers as well as styled headings; you should take advantage of these as they update automatically as you edit your report, moving, adding or deleting sections.
Report Writing
Getting started: prior preparation and planning.
The structure of a report is very important to lead the reader through your thinking to a course of action and/or decision. It’s worth taking a bit of time to plan it out beforehand.
Step 1: Know your brief
You will usually receive a clear brief for a report, including what you are studying and for whom the report should be prepared.
First of all, consider your brief very carefully and make sure that you are clear who the report is for (if you're a student then not just your tutor, but who it is supposed to be written for), and why you are writing it, as well as what you want the reader to do at the end of reading: make a decision or agree a recommendation, perhaps.
Step 2: Keep your brief in mind at all times
During your planning and writing, make sure that you keep your brief in mind: who are you writing for, and why are you writing?
All your thinking needs to be focused on that, which may require you to be ruthless in your reading and thinking. Anything irrelevant should be discarded.
As you read and research, try to organise your work into sections by theme, a bit like writing a Literature Review .
Make sure that you keep track of your references, especially for academic work. Although referencing is perhaps less important in the workplace, it’s also important that you can substantiate any assertions that you make so it’s helpful to keep track of your sources of information.
The Structure of a Report
Like the precise content, requirements for structure vary, so do check what’s set out in any guidance.
However, as a rough guide, you should plan to include at the very least an executive summary, introduction, the main body of your report, and a section containing your conclusions and any recommendations.
Executive Summary
The executive summary or abstract , for a scientific report, is a brief summary of the contents. It’s worth writing this last, when you know the key points to draw out. It should be no more than half a page to a page in length.
Remember the executive summary is designed to give busy 'executives' a quick summary of the contents of the report.
Introduction
The introduction sets out what you plan to say and provides a brief summary of the problem under discussion. It should also touch briefly on your conclusions.
Report Main Body
The main body of the report should be carefully structured in a way that leads the reader through the issue.
You should split it into sections using numbered sub-headings relating to themes or areas for consideration. For each theme, you should aim to set out clearly and concisely the main issue under discussion and any areas of difficulty or disagreement. It may also include experimental results. All the information that you present should be related back to the brief and the precise subject under discussion.
If it’s not relevant, leave it out.
Conclusions and Recommendations
The conclusion sets out what inferences you draw from the information, including any experimental results. It may include recommendations, or these may be included in a separate section.
Recommendations suggest how you think the situation could be improved, and should be specific, achievable and measurable. If your recommendations have financial implications, you should set these out clearly, with estimated costs if possible.
A Word on Writing Style
When writing a report, your aim should be to be absolutely clear. Above all, it should be easy to read and understand, even to someone with little knowledge of the subject area.
You should therefore aim for crisp, precise text, using plain English, and shorter words rather than longer, with short sentences.
You should also avoid jargon. If you have to use specialist language, you should explain each word as you use it. If you find that you’ve had to explain more than about five words, you’re probably using too much jargon, and need to replace some of it with simpler words.
Consider your audience. If the report is designed to be written for a particular person, check whether you should be writing it to ‘you’ or perhaps in the third person to a job role: ‘The Chief Executive may like to consider…’, or ‘The minister is recommended to agree…’, for example.
A Final Warning
As with any academic assignment or formal piece of writing, your work will benefit from being read over again and edited ruthlessly for sense and style.
Pay particular attention to whether all the information that you have included is relevant. Also remember to check tenses, which person you have written in, grammar and spelling. It’s also worth one last check against any requirements on structure.
For an academic assignment, make sure that you have referenced fully and correctly. As always, check that you have not inadvertently or deliberately plagiarised or copied anything without acknowledging it.
Finally, ask yourself:
“Does my report fulfil its purpose?”
Only if the answer is a resounding ‘yes’ should you send it off to its intended recipient.
Continue to: How to Write a Business Case Planning an Essay
See also: Business Writing Tips Study Skills Writing a Dissertation or Thesis
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Career > What Does a Technical Writer Do? > Essential Technical Writing Skills [2023]
Essential Technical Writing Skills [2023]
Become a Certified Technical Writer
Table of contents.
Technical writing skills are constantly changing with the growing needs and demands of technology. The ability to identify the exact skills that can help you advance in your technical writing career is difficult. That’s why, in this article, we will discuss the top in-demand technical skills, what they entail, and how to hone them in 2023.
If you’re interested in learning more via video, then watch below. Otherwise, skip ahead.
Let’s get started.
Technical Writer Skills
Technical writers are constantly expanding their skill set considering the need of the time—the digital age. Since their career is growing, the demand for a diverse set of technical skills is also rising.
Following are the top technical writing skills every technical writer should possess in 2023:
Communication Skills
First and foremost, technical writers are technical communicators. They’re experts at identifying/adapting their communication according to the knowledge and understanding of their audience.
To that end, a technical writer should work on polishing the following communication skills include:
- Clarity— Technical writers are cohesive, concise, and clear in their verbal and written communication.
- Purpose— Before their interaction with the audience, they are well aware of why it is crucial to communicate in the first place, the purpose of what they are sharing, and what problems they are aiming to resolve for the end-users.
- Openness— They deliver an overall positive tone in their message, avoiding all sorts of patronizing and negative remarks or instructions.
- Confidence—F or their content to be trusted, they avoid hesitancy to pursue knowledge.
- High Regard for Ideas and Opinions of Others— A technical writer serves the audience. Therefore, they respect their audience’s perspectives and needs by incorporating them in their technical communication.
Furthermore, a technical writers’ role involves actively listening and planning before contributing to the verbal or written discourse.
Technical Skills
Technical skills are a broad term used to understand industry-specific technology (including their product and services).
Even though many technical writers pursue their higher education in a technical field (such as engineering or information technology), the technical skills of a technical writer refer to their technical knowledge of their subject matter of interest.
The technical skills of a writer are just an expanding ocean of knowledge in different fields of their interest and the interests of their company.
However, on a general note, a few in-demand technical skills include:
- Project Management
- Product Development
- Programming Languages
- User Experience (UX) Design
Senior technical writers are also good at document management through various productivity software.
Research Skills
A technical writer’s process cannot begin without extensive research. They document each technical document through feedback from end-users and subject matter experts.
However, for a more precise overview, technical research can be divided into these two broad categories:
- Audience Analysis— This is the research they conduct throughout the process for certain technical content. The approach involves understanding the target audience, including demographics, level of technical knowledge related to the product, and interests and needs.
- User Experience— The experience includes the readability of technical documentation after the product or feature has been launched (such as usability testing, which explains how easy it is to use a product for the target users).
Whereas everything else in the research process pertinent to the scientific conduction of the research is a prerequisite for every technical writer (such as metrics, data collection, and data analysis).
Writing Skills
Since technical writers must write different types of technical content, they must have a flexible approach to and knowledge of different styles.
The most common types of content that they must know how to create include:
- User Manuals— Often used interchangeably with the broader terms, online help or user guides, these are documents containing instructions for end-users on how to use a particular product or process.
- Technical Reports— These are reports that maintain complex information about a specific product in an understandable format, including its development, progress, and history.
- Policies and Procedures— These include documenting guidelines for the appropriate usage of industry assets and technology to ensure a safe and productive work environment.
- Case Studies— are documents that explore end-users interaction with the product and analyze complex technical information for future improvements.
Additionally, technical writers should write and manage their content on specific tools, such as Microsoft (MS) Word, RoboHelp (for help files), and FrameMaker (for formatting), etc.
Editing Skills
Besides skills, technical writers can analyze their work, edit, and format critically, and consistently improve until the technical information becomes entirely understandable for the desired audience.
While editing a technical draft, technical writers should consider the following:
- Proofreading
- Content review
- Spelling and punctuation
- Structure and style
- Tone of voice
- Technical vocabulary
Overall, they ensure that their document follows the exact format and guidelines of the specific technical content at hand.
If you’re interested in learning more about editing technical documentation and other technical writing skills, check out our Technical Writing Certification Course.
Design Skills
It is important to remember that technical writers communicate technical information in a written format and visually in graphs, infographics, and videos. Writers make the content more appealing and easily digestible for the user.
Considering that, some of the in-demand design skills a technical writer needs include:
- Information Design —The ability to visually and verbally represent information (including facts, graphs, statistics, tables, and figures) in the most accessible way, understood by the specific audience.
- Information Architecture— The ability to structure and organize information in the most user-friendly way.
- Typography— The ability to arrange and present written word most appropriately and legibly depending upon the type of technical document.
- Basics of Graphic Design— The ability to visually communicate complex information in the form of helpful illustrations.
The above skills need the knowledge of widely used design software, such as Adobe Photoshop and Adobe Illustrator.
Even though technical writing jobs are assumed to be desk jobs, most technical writers must work with employees from all departments and diverse target audiences.
Therefore, every good technical writer knows how to work collaboratively with people from different backgrounds and areas of knowledge and expertise.
When it comes to teamwork, a technical writer should have the following skillset:
- Team Building Skills— Technical writers are active listeners, observant, and they make sure every voice of authority shows with feedback incorporated in their consultation and process.
- Conflict Resolution Skills— When it gets hard to understand product language, team members, and target audiences, and they fall into disagreements, they’re quick at resolving them by finding different ways to communicate anything that the audience misunderstood.
- Problem Solving Skills— The ability to promptly derive innovative solutions to problems that arise in their process.
- Decision-Making Skills— They are good at trusting their instincts and competence, making calculated but firm decisions when finding solutions for end-users.
- Planning and Organizational Skills— They know how to plan, structure, and manage different technical documentation projects and deliver them timely.
- The Art of Persuasion— To find common ground with developers and subject matter experts, and for their say to be valued, it is essential to have influence.
Apart from the above, individuals must possess tolerance, empathy, and perseverance to navigate through the technical writer job function smoothly and successfully apply their skillset.
Develop Your Technical Writing Skills
Now that we’ve listed the essentials technical writing skills, the question arises, how to hone them?
Here are a few actionable steps you can take to improve or acquire technical writing skills:
- Complete Your Education —Technical writers are encouraged when they possess a bachelor’s degree in a technical field such as engineering, information technology, or communications (Journalism, or English).
- Take Different Courses and Training Programs —You can quickly learn many skills such as technical writing and graphic design skills through online or onsite courses. It is wise to with investing in a class.
- Follow the Professionals— It is essential to look at all the resources from subject matter experts from your field of interest, including their books, guides, articles, and training programs.
- Research Your Field —To consistently improve your skills, you must have access to good technical content resources, which means you’ll have to stay updated with your industry.
- On-the-Job Training— There are a lot of employers that are willing to give training to technical writers for them to understand how things work within their organization. However, it is equally important to show them your enthusiasm and dedication. Put together a compelling technical writer resume and go for it.
Again—all you need is the determination to become a technical writer, and the technical skills will follow with appropriate investment.
Final Thoughts
The list above of technical writing skills is comprehensive enough for anyone to acquire or improve them.
However, before you begin, you must remember, technical writers do not write for the sake of technology, but for one and only one purpose alone, to make technology accessible.
Therefore, if you’re considering a career in technical writing, make sure to with the right mindset.
If you are new to technical writing and are looking to break-in, we recommend taking our Technical Writing Certification Course , where you will learn the fundamentals of being a technical writer, how to dominate technical writer interviews, and how to stand out as a technical writing candidate.
We offer a wide variety of programs and courses built on adaptive curriculum and led by leading industry experts.
- Work on projects in a collaborative setting
- Take advantage of our flexible plans and community
- Get access to experts, templates, and exclusive events
Become a Certified Technical Writer. Professionals finish the training with a full understanding of how to guide technical writer projects using documentation foundations, how to lead writing teams, and more.
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Learn the effective way of technical report writing.
How To Effectively Approach Technical Report Writing
Oil & gas professionals increasingly need to translate complex findings, analysis, and recommendations for effective decision making. Many face challenges in getting their findings into paper and presenting a technical report effectively. The purpose of a technical report is to completely and clearly describe technical work, why it was done, results obtained and implications of those results. The technical report serves as a means of communicating the work to others and possibly providing useful information about that work at some later date.
A well‐written report allows the reader to quickly understand what has been accomplished. The report also provides sufficient detail to allow the reader to recreate the results although the level of detail provided depends heavily on the report’s audience and any proprietary nature of the work. A technical report must inform readers of the reasons, means, results, and conclusions of the subject matter being reported.
However, the mechanics and format of writing a report may vary. The key to a well‐written report is the organization. A report that is divided into several sections, occurring in a logical sequence, makes it easy for the reader to quickly obtain an overview of the contents as well as locate specific information. Technical report writing does not only include guidelines for producing a well‐written technical report but there are also many other important aspects and key skills to discover.
An effective technical report writing eLearning training course would focus on the unique needs of technical professionals who write for both technical and non-technical audiences. Technical professionals can use their technical knowledge and logical edge to write in a reader-friendly, grammatically accurate manner and persuasively communicate to their counterparts.
The Importance Of Learning The Art Of Technical Report Writing
- Write and turn-around accurate technical documents quickly to meet deadlines and productivity goals. The reason that it is important to meet deadlines is so that the recipient receives the quality standard and meeting deadlines also avoid any unnecessary delays.
- Understand how technical reports should be structured by applying a systematic approach to the writing task, involving planning, drafting, revision, and production. This will ensure that your report has a good structure and flow which will make it easier for the readers to comprehend.
- Use clear and powerful language to target and persuade readers for positive results. Language plays an important role in persuasiveness. Enhancing your report by having the right choice of words and command of language will make the report seem more convincing to those who read it.
- Use tried and tested proofreading techniques to check and review documents more effectively. Before submitting or printing an academic research paper, essay, email, memo, or any other written document, it is very important to carefully proofread it. Proofreading of written material is the final step that must be taken before a document can be considered complete.
- Identify and avoid common pitfalls in technical report writing. You will of course never be perfect, but there are ways to improve accuracy. Being able to just better identify those pitfalls in the first place would be the first step to avoiding them.
In this most trying of times for the oil & gas industry, the old adage "time is money" seems ever truer. Time away from work costs your organization. Time spent in training costs your organization. Time spent on soft skills training costs your organization. However, this is also true:
- Time spent explaining unclear writing costs your organization
- Time spent rewriting poorly written reports costs your organization
- Time spent clearing up misunderstandings in poorly written reports costs your organization
- Time spent correcting damaging mistakes caused by these misunderstandings costs your organization
Therefore, investing some time in technical report writing courses will save your staff and organization lots of time in the future when being tasked to write a good report.
Bring your communication skills to greater standards and help you in various aspects of your work and life. Learn the key aspects of good writing and the art of editing like a professional. Learn the basic report structure as well as the type of writing that's accepted in a report writing. So refine your technical writing style today and develop the perfect strategy for writing.
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IMAGES
VIDEO
COMMENTS
Report writing skills are abilities that help professionals write reports, which are brief documents about a topic.
For writing a professional Technical Report, you need to have good verbal communication skills as the instructions and technical information
Here are the top related skills to report writing: · Project Management · Research · Microsoft Office · Problem Solving · Communication · Data Analysis · Excel · Ms
A technical report must convey specialised information in a clear and easily accessible format, which is no mean feat! It's divided into sections to allow
What is a technical report? · Clearly communicate a solution to a problem · Recommend action, and · Aid decision making.
By presenting practical tools and techniques, this Technical Report Writing program is designed to ensure that the process of writing technical reports
Technical Report Writing and Presentation Skills · Overcoming Your Fears · Thinking Positive · Being Realistic · Taking Control · Sticky Situations · Paying Attention
Essentially, a report is a short, sharp, concise document which is written for a particular purpose and audience. It generally sets outs and analyses a
Editing Skills · Proofreading · Content review · Spelling and punctuation · Structure and style · Tone of voice · Technical vocabulary.
Technical professionals can use their technical knowledge and logical edge to write in a reader-friendly, grammatically accurate manner and