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How to Write an Eye-Catching Job Application Email
Learn how to apply for a job via email and get attention for your unique professional story.
![[Featured image] A woman wearing an orange turtleneck sits at home in front of her laptop working on a job application email.](https://d3njjcbhbojbot.cloudfront.net/api/utilities/v1/imageproxy/https://images.ctfassets.net/wp1lcwdav1p1/FsK1iMypbF0n29RJ6AUGB/3649d3385065bd3a4061c4be7c873afd/GettyImages-1251514261.jpg?w=1500&h=680&q=60&fit=fill&f=faces&fm=jpg&fl=progressive&auto=format%2Ccompress&dpr=1&w=1000&h= "how to write a application email")
There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.
What is a job application email?
There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line.
What you need to apply to a job via email
When you apply using email, you will have three major requirements: a clear subject line ; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments .
There are two options when it comes to the body of your email:
Abbreviated cover letter : If you choose to attach your cover letter, consider abbreviating it in the body of your email so that the recruiter or hiring manager gets a sense of your experience and skills.
Full cover letter : Rather than attach your cover letter, you can copy and paste it into the body of your email. With this option, your email body will function as your full cover letter.
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What attachments should you include in a job application email?
It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension.
Typical email job application attachments:
Cover letter
Portfolio samples
A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.
How to write a job application email
As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body ( cover letter ) and will also convey the research you’ve done about the role and company.
Once you have all the relevant information, it’s time to begin crafting your email.
1. Write a clear subject line.
The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”
2. Include a salutation.
Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter .
3. Introduce yourself in the first sentence.
Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it.
4. Turn your cover letter into the body of your email.
The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter , you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.
5. Close with details.
As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.
6. Sign your email.
Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address.
7. Attach your materials.
Make sure to attach all required materials, such as your resume, in the appropriate format.
8. Proofread before you hit “send.”
Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.
Learn more: How to Use Resume Sections to Shape Your Professional Story
Job application email samples
Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.
Recent graduate
[Subject line] Application: Junior graphic designer, Kenan Sampson
Dear Creative Hiring Team:
My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design.
I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation.
During my internships I:
Designed original assets, including logos, landing pages, and templates
Retouched work to meet each client’s specifications
Met with clients as part of the graphic design team to receive and implement feedback
I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X.
I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience.
Sincerely,
Kenan Sampson
[email protected]
555-555-5555
Career advancer
[Clear subject line] Senior copywriter application: Samantha Dent
Dear Mr. Morley:
I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z.
Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign.
I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership.
I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail.
Samantha Dent
555-555-5555
[email protected]
sdent.website
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Job Application Email Examples and Writing Tips
Alison Doyle is one of the nation’s foremost career experts.
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How To Apply for a Job via Email
- What To Include in Your Job Application Email
Tips for Writing an Application Email
Job application email examples, frequently asked questions (faqs).
There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.
A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.
Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples.
Key Takeaways
- Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
- Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
- Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.
What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.
Use a professional email account. The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com.
Have your resume ready. Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.
You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.
Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.
Choose a file name for your resume. When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.
Be professional. Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.
Include a cover letter. When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.
Attach your documents. Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.
Proofread and test your message. It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.
What To Include in Your Job Application Email
Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know
- Why you are writing
- Which job you are applying for
- What your qualifications are for the job
- What you have to offer the company
- How you will follow up or how the recipient can get in touch with you
When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:
Subject line: Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:
Subject Line: Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)
Salutation: If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”
First paragraph: In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).
If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.
Middle paragraphs: This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.
Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.
Closing: Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.
Email signature: You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:
Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon
Don't forget about your resume. Attach it to the email message in the format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.
Review sample email cover letters to help you get started. Just remember to customize your message for every job opening.
Sample Email Job Application Message #1
Subject : Assistant Communications Director – Joseph Green
Dear Hiring Manager,
Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.
In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.
While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.
My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for your consideration.
Joseph Green Joseph.Green@email.com 202-555-5252
Sample Email Job Application Message #2
Subject: Adjunct Instructor Position - Jane Lee
Dear Ms. Smith,
I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.
My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.
I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.
If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.
Thank you for your consideration.
Jane Lee Jane.Lee@email.com 454-555-4653
Do you need to send a cover letter when you email a resume to apply for a job?
If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.
What’s the best file format to use for a resume sent by email
Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.
CareerOneStop. " Online Applications ."
CareerOneStop. " Job Applications ."
Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”
Google. “ Google Docs .”
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Nov 9, 2022
How to write a professional job application email with 6 samples and templates
Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.
Lawrie Jones
Table of contents
So, you’re looking for a job and you know that a critical part of your success will be your email application.
In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .
Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).
How to write an email for a job application
The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).
The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.
What you need to apply to a job via email
Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.
Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.
Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!
Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:
- Cover letter
- Work samples (optional, but a nice extra!)
Here's a brief explainer if you don’t know what these are.
1. Cover letter
Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business.
We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there.
You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.
2. CV (resume)
Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.
Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared.
3. Samples of work (optional)
As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.
Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.
The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.
Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.
Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.
Best job application email tips
We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.
Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)
1. Send your application email and CV for review
Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.
Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.
2. Make a convincing pitch in the email body
Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.
Think of your email as an advert for you:
- A persuasive subject line gets the attention (and may result in opened email)
- A compelling email body makes the recipient want to learn more (and may result in opened CV)
- Convincing CV makes the recipient want to contact you (and may result in an interview)
The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!
3. Make it easy to contact you
Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.
Here are some of the things you should include in every job application email: Use this
- phone number
- social media links (LinkedIn and Twitter)
- portfolio links (optional)
4. Use a professional email address
Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!
Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?
(Don’t email this, we don’t know who owns it!)
5. Check the name of your resume file name
We’ve touched on the importance of using the correct formats for cover letters and CVs.
When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.
You never know where it might end up.
Here’s a formal naming convention: “Name - CV - Position,” for example:
- Arthur Shelby - CV - Binman at Shelby Company Ltd.
6. Use references if you can
Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?
Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.
7. Include social proof
Have you already done similar work for someone else? Show it!
Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.
Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.
Job application email format
Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below.
1. Subject line for job application email
What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.
The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:
Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails.
2. Email greeting for job application
Your email greeting should be polite and professional. Examples of that include:
- Dear (an oldie, but a goodie!)
If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.
3. How to start a job application email
First up, state the purpose of your email.
- I am applying for the post of (job name)
Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it.
After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations.
4. How to end an email job application
There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:
- Please can you provide me with details on the next steps in the process?
This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up.
Always ask for the next steps in the process at the end of every email job application.
5. Email signature for job application
Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you.
Job application email samples
We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed.
Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.
1. Simple job application email sample
This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to.
2. Email introduction for job application sample
The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations.
3. Job application status email sample
We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process.
4. Withdraw the job application email sample
Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.
You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample).
5. How to email HR for a job application update
When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update.
6. How to write an email to accept a job offer
Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.
Job application email template
Flowrite's email template for job application.
There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.
This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.
Our tool turns your words into ready-to-send emails, like this:
Final words on job application emails
In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.
It’s the way the world of recruitment works, and we know it can be frustrating.
But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.
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How To Write a Proper Job Application Email? [With templates]
Applying for a job can be a difficult and a daunting task for anybody especially for those who are young and have just graduated. Some say the most daunting thing about applying for a job is actually sending in the resume.
You probably can relate to the little panic attack that you got after hitting the ‘send’ button when you’ve already emailed your resume to a potential employer.
Nowadays, in this era of digital transformation, nobody uses traditional mail anymore to send in their job applications (although sometimes it might be a good differentiator form other candidates).
The rise of new technologies has changed the way how candidates communicate with employers. Social media, job hunting websites, and not to forget the use of email as a standard of sending job applications.
So, because on a daily basis we receive many applications, we decided to share a few tips to help you with your next application email.
What is job application email?
It’s an email that provides complete information about your experience and skills to a recruiter or a hiring manager in a quick or simplified manner. It is a unique way to convey your interest in a particular job in an organisation.
How to make your email stand out from the crowd?
Hiring managers receive a ton of emails every day. Many job application emails are so terribly written that hiring managers do not even bother opening any attachments. So here are a few suggestions to improve your next application email:
1. Proper email subject line
To make your email appeal to the eyes of the hiring manager, include your name and the job title you are applying for in the email subject line. They receive so many emails and by doing this, you make their work easier.
2. Correct salutation
Address your email to the specific person who can be determined by reviewing the company’s website, LinkedIn pages or calling the front office to ask whom should you address in the email.
If for some reason you cannot determine the ideal receiver of your application you may generalize the salutation by saying, “Dear Hiring Manager” or “Dear Recruiting Manager” or “Dear Human Resources Manager”.
3. Keep it short and simple
Keep it brief and just write relevant content about you and why the job is suitable for you. Nobody wants to read a lengthy email with irrelevant content.
4. Correct format
Neat and organised job application email significantly increases the chances of it being read by the employer. Do not forget to leave proper space between paragraphs and make sure it’s free from grammatical errors.
A job application email might be the first thing for an employer to build an image of you and proceed to look at your resume. It explains to the hiring manager what makes you a potential candidate for the job vacancy. It also gives an insight into why are you interested in the job vacancy, your career summary and how you are keen for the job.
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How to Write an Outstanding Job Application Email (with 3 Samples!)
March 01, 2023
It’s really easy to apply for jobs these days.
Whether you apply via LinkedIn EasyApply or Job Portals, your profile and CV get sent to HR in just one click .
But sometimes, there are no shortcuts. Some job ads may specifically call for job applications to be submitted by email.
That’s why it’s absolutely critical to know how to craft a compelling email for your job application.
In this article, we’ll show you how to write a job application email that emphasises your competitive advantage, and provide some sample emails that you can use too.
ResumeWriter Tip: Tempting as it may be to apply directly through job boards, we recommend to avoid doing so! Make the effort to email the hiring manager instead. Trust us, you’ll have a better chance of standing out amid a sea of applicants.
Table of Contents
- What is a Job Application Email
Why Write a Job Application Email
- What to include in your email
- Job Application Email Structure
- Job Application Email Samples
What is A Job Application Email
Think of your job application email as a highly condensed version of your Cover Letter.
In our Cover Letter Guide , we explain that your Cover Letter is an opportunity to tell recruiters more about you on a personal level, and bring your best attributes and achievements to the fore.
Your Cover Letter convinces employers that you’re a worthy candidate by letting your career narrative and competitive advantage shine through.
Your Job Application Email is a more concise version of this. Feature only the top few highlights of your Cover Letter for your email.
These highlights act as a hook that entices recruiters and Hiring Managers to read your Resume and Cover Letter.
“Why can’t I just send an email cover letter?”
You actually can.
It’s not unacceptable to send an entire Cover Letter in an email format.
This actually depends on your personal preferences.
But at ResumeWriter, we believe that it’s far better to send an email with your Resume and Cover Letter attached .
- Attachments are easier for HR and the Hiring Manager to file, print, distribute and save for easier future reference.
- Emails might get lost in inboxes or accidentally deleted. Attachments are more obvious to your reader.
- If you get an email thread going from your initial email, which has the embedded Cover Letter, it’ll get pushed all the way to the bottom and likely forgotten about.
Doesn’t it sound more effective to send your Cover Letter as an attachment?
That said, how do you write a standout job application email?
How to Write a Job Application Email
Remember, the objective of your email is to persuade potential employers of the value you’ll bring to the company .
Consider these questions when writing your Job Application Email:
- How can the employer benefit from your experience and skill set?
- How are you going to make an impact?
- Why should they hire you over other candidates?
When you write a job application, it’s important that you customise it based on the person that will read your email.
ResumeWriter Tip: The best Job Application email wouldn’t land you an interview if your CV is weak! Make sure your resume sells your skills and value effectively before applying for the role. Unsure if your resume is holding you back from opportunities? Send it to us for a Free CV Analysis!
For example, instead of using Dear Hiring Manager as an introduction, try and find the name of the hiring manager – this shows a little more care than a templated intro. There are some things that should be included in any job application you send.
What to Include in a Job Application Email
Include your:
- Title of Position you’re applying for
- How you found out about the job
- Reasons you’re applying
- Competitive Advantage (Reasons why the employer should hire you)
- Highlights of Your Experience, Achievements and Qualifications
- LinkedIn Profile
Structure of a Job Application Email
- Email Subject Line : Open with a concise and direct subject line that clearly states the email’s intent
- Opening Line : Introduce yourself, state the position you’re applying for, and where/how you found out about the job.
- Body Paragraph : Insert 2-3 short sentences outlining your competitive advantage, and why the employer should consider your application.
- Ending Line : Conclude with a call-to-action for the employer to follow up, and thank them for reading your email.
- Closing : End your email with a formal sign-off
Get more inspiration from our Job Application Email samples below.
3 Outstanding Job Application Email Samples
Sample 1: job application email for a digital marketing associate position, sample 2: job application email for a software engineer position, sample 3: job application email for a business development manager position.
If you use an email address template from above, make sure to edit it based on your own circumstance – as hiring managers receive many emails, they can often tell when things are copy and pasted.
The hiring process can take a while, so don’t expect an email back straight away. Hopefully with this advice, you’ll be able to land your dream job.
Common Questions about Job Applications via Email
How do you write an email for job application.
Using the tips we’ve listed, you can write an email for your application by including the reason you’re applying, why you’re better than the competition and the experience that makes you qualified for the role.
How do I send my CV via email?
When you send your CV via email, make sure to use a professional email address. You can often find the hiring manager or recruiters email address online via their social media profile (like LinkedIn ) or website.
What should I write in subject email when sending CV?
Be sure to use a clear subject line that describes exactly what your email entails – you sending your resume for a position or role currently open.
Is it correct to say please find attached?
Although some people don’t like this phrase, there’s actually nothing wrong with saying this if you want to attach your resume to your email. Just be sure to include a strong cover letter via email that describes why the hiring manager should consider you.
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How to Write a Job Application Email (With Examples)
Looking for a job can be a challenging and overwhelming experience. One way to stand out from other applicants is to write a job application email to send to potential employers.
Your email serves as your first point of contact with a potential employer, and it's important to make a good first impression. But where do you start?
In this article, we will explore the essential components of a job application email, provide job application email tips for crafting a strong email, and offer job application email examples that will help you stand out from other applicants. Whether you are new to the job market or are a seasoned professional, this guide will provide you with the tools and techniques you need to write a job application email that gets noticed.
What is a job application email?
A job application email is a message that a job seeker sends to a potential employer to express their interest in a job opening and to submit their application materials. This email typically includes a brief introduction, a highlight of the job seeker's qualifications and interest in the position, and an attachment or link to their tailored resume and/or cover letter.
A job application email can be sent in response to a job posting or as a follow-up to a networking conversation or informational interview .
In general, a job application email should be professional, concise, and tailored to the specific job and company. It is often the first impression a potential employer has of a job seeker, so it's important to take the time to craft a well-written and thoughtful message.
Why do you need a job application email?
While job applications are often submitted online on company websites or job sites, you may be asked to send your application via email. A job application email is an important part of the job application process, as it serves as your first point of contact with a potential employer. Here are some reasons why you need a job application email:
It introduces you to the employer
A job application email is your opportunity to introduce yourself to the employer and make a good first impression .
Sending the email directly to a potential employer demonstrates that you are an experienced professional who is serious about finding a job. It also provides an opportunity for you to showcase your communication skills and demonstrate that you are articulate, professional, and able to write in a clear and concise manner.
This is your chance to show that you are a candidate worth considering.
It demonstrates your interest in the job
Sending a job application email shows that you are genuinely interested in the job.
Mention the job title and the company name to make it clear that you are applying for a specific role at a particular company. This shows that you have done your research and are genuinely interested in this opportunity.
Show your enthusiasm for the job position by expressing why you are interested in this role and this company, including industry specific language and industry knowledge. Mention what you find compelling about the company, its culture, or its mission.
Emphasize your interest in the job listing with a call to action, such as asking for an interview or a follow-up call to discuss your application further. Provide your contact information, including your phone number and email address, so the employer can easily get in touch with you. This can help you stand out from other applicants who may have simply submitted a generic application.
It highlights your skill set and qualifications
In your job application email, you can highlight your relevant skills, qualifications, and experiences that make you a good fit for the job.
Identify the skills that are required for the job, and highlight any that you possess. These might include technical skills, such as proficiency in engineering concepts like a particular software or programming language, or soft skills, such as communication, teamwork, or problem-solving. Even if you don't have direct experience in the field, highlight any transferable skills that may be relevant to the job. For example, if you have experience with managing projects, this could be a valuable skill in many different roles.
Use examples from your previous work experience and highlight any notable accomplishments that demonstrate your ability to succeed in the job. For example, if you have received an award or recognition for your work, mention that in your email. Include metric-driven achievements to demonstrate yourself being a valuable asset to the company.
If you have relevant education or training, such as a degree or certification, mention that in your email. You should highlight the qualifications that are most relevant to the job and that demonstrate your ability to succeed in the role. By doing so, you can make a strong case for why you are the right candidate for the job.
It allows you to personalize your application
A job application email allows you to personalize your application and tailor it to the specific job and company. This can help you make a stronger connection with the employer and increase your chances of being selected for the position.
Personalizing your application materials requires attention to detail and a willingness to go the extra mile. A thorough work ethic and attention to detail are two important qualities that many employers look for in candidates, and personalizing your application can demonstrate those skills.
A personalized email also demonstrates that you are taking the job application process seriously and are willing to put in effort to make a good impression. This can help you stand out from applicants who send generic, impersonal emails.
It sets the stage for future communication
By sending a job application email, you are initiating a conversation with the employer and setting the stage for future communication. This can help establish a rapport with the employer and increase your chances of being invited for an interview.
As stated above, remember to include your contact information in your email and express your interest in engaging in further communication in the future.
Is a job application email the same as a cover letter?
A job application email and a cover letter are not exactly the same, although they serve a similar purpose.
A cover letter is a separate document that accompanies your resume, typically upon employer requests, and it provides more detailed information about your qualifications, skills, and experience as they relate to the specific job you are applying for. A cover letter typically includes an introduction, a brief summary of your qualifications, a statement of your interest in the job, and a closing paragraph.
A job application email, on the other hand, is an email that you send to the employer with your resume and other application materials attached. The email serves as a brief introduction to yourself and your application, briefly summarizing your qualifications and interest in the job.
Depending on the employer's application requirements, you may need to submit both a job application email and a cover letter, or one or the other.
How to write a job application email and what to include
Writing a job application email can seem like a daunting task, but with a few simple steps, you can craft a professional and compelling message that will help you stand out as a strong candidate. Here are some tips on how to write a job application email:
Use a clear and professional subject line
Since hiring managers receive emails often and can have a crowded inbox, make sure you have a clear subject line to make it easier for them to filter application emails. The subject line should be professional and clearly state the purpose of your email as a job application, along with the specific job title or reference number if one is provided. You also want to include your full name in the subject of your email.
Here is an example of a clear email subject line:
"Application for Marketing Manager Position - John Smith".
Address the recipient appropriately
When addressing a job application email, it's important to use a professional and appropriate tone. Here are some guidelines on how to address a job application email:
- Use a professional greeting: Start with a professional greeting such as "Dear [Hiring Manager's Name]," "Hello [Hiring Manager's Name]," or "Dear [Name of Recruiter]"
- If the name of the hiring manager is not provided in the job description or online, use a generic greeting such as "Dear Hiring Manager,"
- If you're unsure about the gender of the hiring manager, use a gender-neutral greeting such as "Dear [First Name] [Last Name],"
- If you're replying to a job posting that specifically states how you should address the email, follow the application instructions provided.
- When in doubt, err on the side of formality and use a more formal greeting.
Remember, your email should be professional and well-written, so take the time to proofread it before hitting send.
Begin with an introduction
Start the email with a brief introduction of yourself, including your name and the position you are applying for. Use the first paragraph to state your purpose for writing. Express your interest in the position and explain how you found out about the job, including the date and website you found it on.
The body of your job application email
In the body of the email, highlight your relevant qualifications, experiences, and skills that make you a good fit for the position. You can also include links to your online portfolio or work samples. Keep this section concise and to the point.
End with a strong closing
For the final paragraph, conclude the email by thanking the employer for their time and consideration of your application. Express your willingness to provide additional information or to schedule an interview. You may also include a sentence or two on why you are interested in the company and how your experience and skills align with their mission or values.
End your application letter with a professional sign-off, such as "Sincerely," or "Best regards,".
Make sure all of your contact information is in your email before you hit send. Recruiters and hiring managers don't want to have to search for your email address or phone number. It's easy to include with a simple signature on your email.
Here is a template you can use for your email signature.
- First Name Last Name
- Phone number
- Email Address
- LinkedIn profile URL and any other relevant social media links
Include relevant attachments
Be sure to attach your resume and any other relevant documents, such as a cover letter or reference list, to the email. Make sure the documents are named appropriately and in a professional format, such as "John-Smith-Resume" and "John-Smith-Cover-Letter".
Before sending the email, make sure that you're using a professional email address and your contact information is up-to-date and easy to find. Also, proofread it carefully to catch any typos or errors. You may also want to have someone else review the email to ensure it is clear and professional.
Remember to keep your job application email concise, while also highlighting your relevant qualifications and enthusiasm for the position. This will help set you apart as a strong candidate and increase your chances of landing an interview.
Job application email samples
General template.
Subject: [Job Title] Application - [Your Name] Dear [Hiring Manager's Name], I am writing to express my interest in the amazing opportunity for the [Job Title] position at [Company Name] that was posted on [Job Board/Company Website] on [X Date]. I believe that my skills and experience make me a strong candidate for this position within your organization. I have [X years] of experience in [specific industry or job function], and I have a Bachelor's degree in [related field] from [University Name]. In my previous roles, I have demonstrated my ability to [list specific achievements or responsibilities that relate to the position you're applying for]. I am a motivated self-starter with excellent communication and interpersonal skills. I am comfortable working in a team environment and can adapt to changing priorities and demands. I am also committed to continuous learning and development and have pursued additional training in [relevant certification or training programs]. I am excited about the opportunity to contribute to [Company Name]'s success and to take on new challenges that will help me grow both personally and professionally. I am confident that my skills and experience would be an asset to your organization, and I would welcome the opportunity to discuss my qualifications further. Thank you for considering my application. I have attached my resume, and I would be happy to provide additional information or references upon request. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email sample for experienced professionals
Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am writing to express my strong interest in the [Job Title] position at [Company Name] that I came across on your job portal. With [X years] of experience in [Industry/Field], I believe that I possess the skills and qualifications necessary to make a valuable contribution to your team. In my current role at [Current Company], I have been responsible for [Key Responsibility or Achievement]. Through this experience, I have developed a strong understanding of [Related Skill or Knowledge]. Additionally, I have experience in [Related Skill or Knowledge], which I believe would be particularly relevant to the requirements of the [Job Title] position at [Company Name]. I am confident that my skills and experience would be an asset to your team, and I am excited about the opportunity to apply them in this new role. I am particularly drawn to [Company Name]'s commitment to [Company Value or Mission Statement], and I believe that my values align with those of your organization. Please find attached my resume for your consideration. I would welcome the opportunity to discuss my application with you in more detail, and I am available for an interview at your convenience. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email template for a mid-level professional
Subject: Application for [Job Title] at [Company Name] - [Your Name] Dear [Hiring Manager's Name], I am excited to submit my application for the [Job Title] position at [Company Name]. As a mid-level professional with [X years] of experience in [Industry/Field], I am confident that my skills and experience make me a strong candidate for the role. In my current position at [Current Company], I have honed my skills in [Key Responsibility or Achievement], which I believe would be a valuable asset to your team. I am particularly drawn to [Company Name]'s reputation for [Company Value or Mission Statement], and I am eager to contribute my expertise to help achieve the company's goals. In addition to my experience, I hold a [Related Degree or Certification], which has equipped me with a strong foundation in [Related Skill or Knowledge]. This knowledge has helped me to [Related Achievement or Accomplishment], which I believe would be directly transferable to the [Job Title] position. Please find attached my resume and cover letter for your review. I am excited about the opportunity to further discuss my application and how my skills and experience can benefit [Company Name]. Thank you for considering my application, and I look forward to hearing from you soon. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
Job application email example for fresh graduates
Subject: Job Application for [Position Name] - [Your Name] Dear Hiring Manager, I am writing to express my interest in the [Position Name] role advertised on [Company Name]'s website. As a recent graduate in [Your Field of Study] from [Your University Name], I am excited about the opportunity to apply my skills and knowledge in a professional environment. During my academic career, I have gained valuable experience through various internships and volunteer work. I have developed a strong work ethic, attention to detail, and the ability to work well under pressure. Additionally, my excellent problem-solving and communication skills have helped me build strong relationships with clients and colleagues. I am confident that my academic achievements, coupled with my work experience, make me an ideal candidate for this position. I am a quick learner and passionate about contributing to the success of [Company Name]. I am excited to have the opportunity to work with a team of professionals and to learn from the best in the industry. Please find attached my resume and other necessary documents for your consideration. I look forward to the opportunity to discuss my qualifications and experience further. Thank you for considering my application. Sincerely, [Your Name] [Your Phone Number] [Your Email] [Social Media Links]
How to keep track of your job application communication
The best way to keep track of your job application communication is by using a job tracking tool. We recommend using Teal's Job Tracker to keep all of your job search information in one place. You can easily access important details about the jobs you've applied for, the companies you've contacted, and the people you've spoken to.
Within Teal's Job Tracker are communication templates to use as a starting point for follow up emails after applying for a job. Make sure to tailor it to the specific role.
With the ability to track your progress and set reminders for follow-up actions, you can stay on top of your job search and increase your chances of success.
By following these tips and tricks, your professional job application email will be stronger and help improve your chances of landing an interview for your dream job. Using a job tracker like Teal's can help you stay organized and focused on your goals. So why not give it a try and see how it can help you streamline your job search process?
Becca Dershowitz
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- 7 Email Templates for Your Next Job Application (Loved by Hiring Managers)
Featured in:
Applying for a job can be a difficult and daunting task for anybody, especially for those who are young and have just graduated. If you have just started looking for your first full-time job, then chances are you are very unfamiliar with the entire job hunting landscape.
You need to conduct plenty of research to craft the perfect tailored resume and cover letter fitting the job and the company. That is already hard enough without a professional resume writer . Now, you need to email these documents to the organization you are applying to. However, that is easier said than done. Many applicants put so much time and effort into their cover letters and resume, but neglect to do the same with their emails.
Nobody uses snail mail any longer to send in their job applications ; email is the de facto standard of sending job applications. You need to be able to write a perfectly structured and formatted email that will be well received by hiring managers.
Hiring managers receive a ton of emails every day and see a wide spectrum of job emails. Many job application emails are so poorly written that hiring managers do not even bother opening any of the attachments! You need to stick to a professional style that recruiters love. How do you make your email stand out from the crowd ?
© Shutterstock.com | blossomstar
We are here to help you answer that question. We are providing you with some tips and, more importantly, email templates you can use to write your own job application email. Young graduates will benefit immensely from this article because they will learn so many tips to help them create an amazing job application email.
In addition, experienced professionals who are now looking for a new job will learn a thing or two about job application emails, something that was not frequently used in the late 20 th century. If you want your email to be read and loved by recruiters, then keep on reading.
JOB APPLICATION EMAIL TIPS
Before we present the various email templates we have prepared for you for your next job application, we want to lay out some things you should definitely do to make your email excellent. If you follow these tips, your email will definitely be positively received.
Use a Professional Email Address
If there is one thing you take away from this article, it is that you need to ensure you have a professional email address. Do not send your job applications from an email address you made as a child or as a teenager. While it may have been cool to use a fun email address when you were younger, that will never be viewed in a positive light by recruiters.
You are now an adult, so you need a correspondingly professional email address. Try to use your first name and last name in your email address. For example, [email protected] or [email protected] are very professional email addresses.
When hiring managers see a job application from an email that is professional, they can actually take you seriously. Otherwise, they will not.
Be Focused and Brief
Make sure to keep your job application email brief and get to the point quickly. The very first sentence in the first paragraph in the body of your letter should state your intentions clearly.
As a result, recruiters will understand from the get-go what the email is all about. They will respect the fact that you mean business when you keep it short and simple. All of your details are in your cover letter; it is not necessary to say much in your email. State what you have enclosed, and show appreciation for considering your application. It is not necessary to go beyond this. One thing that you can mention is your work experience, but even that should be brief and pertinent.
In case an employee at the company referred you, make a note of this in the email. You should have definitely mentioned this in your cover letter, but something as important as a reference should also be stated in the email. The earlier, the better. It adds more weight to your application.
Write an Informative Subject Line
The email subject line should include your name and the position you are applying to. This is perhaps the most overlooked portion of an email, especially one for a job application. Before even opening an email, recruiters will read the subject line. If it is irrelevant, they will not open it.
Ensure that it is relevant by stating the position, mentioning your name, and expressing that it is a job application. Recruiters receive a copious amount emails daily, so make sure your subject line is informative and gets to the point. In case your job post has a reference number or code of some kind, include this in the subject line. This will make it even easier for recruiters to associate your application with a particular job post.
Some more tips on writing an email where you get a fast response.
Use Only a Formal Greeting and Closing
An email for a job application should be professional. This is not the place to be casual and friendly. If you write it in a very casual manner, it will come across as being an amateur and disrespectful. Using the appropriate formal greetings and closings will convey a sense of professionalism and respect to hiring managers.
Never start your email with “Hi” or “Hello.” That is reserved for people who you know. You do not know your hiring manager on a personal level. Never address them by their first name. Again, you should be respectful and address them by their last name. The safest and most professional manner of addressing hiring managers in a job application email is “Dear Mr./Ms. Last Name.” This salutation is very formal, something recruiters love to see.
Likewise, your closing to your email should be equally formal and professional. Do not end it with “Best Wishes” or “Cheers.” These are far too casual for a professional email that could decide whether you get the job. You require a more formal closing. “Regards” or “Sincerely” are the best closing remarks for a professional email.
Include a Professional Electronic Signature
When jobseekers would send hiring managers paper letters in the past, they signed their letters just below the closing remark. You cannot do this in an email.
However, you can still add an electronic signature that is far more elaborate than a regular signature. A signature is simply a stylized version of your name or initials. An electronic signature consists of many elements that make it very similar to your address that would put in the header section of a letter.
The following should be included in any electronic signature:
Your Address
Your Phone Number
Always include your electronic signature according to the format written above. It goes at the very end of your email. An electronic signature contains various means of contacting you. This makes it very easy for hiring managers to contact you if you have left a good impression on them. This is the de facto standard for all professional emails, especially for job application emails.
Always Add Relevant Attachments
Your job application email is only significant if it contains the documents to support your candidacy. State in your email that you have enclosed your resume, cover letter, and any other necessary documents that are required for the position.
Double check that you actually attached them. Sometimes, applicants forget to actually attach these documents in an email and when a hiring manager cannot find them, they do not bother to consider the email any longer. Make sure that you attach these files, because they will ultimately determine if you are indeed eligible for an interview.
JOB APPLICATION EMAIL TEMPLATES
Now that you know what to include in your email and how to write it, you can view the templates for job applications. We are presenting several types of templates you can use to convince your recruiter to take your seriously. All of these templates have been proven to be effective at winning over hiring managers. Emails are a science, and we have cracked the code to make it successful for you.
We must state that your job application email is by no means a cover letter. It does not substitute the contents of your cover letter or your resume. There is no need to repeat all of those contents in the body of your email. This email should only succinctly highlight your intention to work at a particular company.
Unlike a cover letter, business letter, or any other physical letter, an email does NOT require a header that contains your address and the company’s address. Those are reserved for physical letters, not electronic ones. An email is structured slightly differently than a regular letter, as you will see below.
Template 1 – For Young and Fresh Graduates
If you have just graduated, or about to graduate very soon, then you need to make this statement in your job application email. This template is made just for you, to help you get started on your career.
Subject: Name of Applicant – Name of Position, Job Reference Number
Dear Mr./Ms. Last Name,
I came across a very exciting position on your job portal that I believe fits me perfectly. I am interested in applying for the position of Development Engineer (Job Reference Number A123) at Sony Electronics. After reading the job description and requirements and matching it with my own experiences, I know that I would be a valuable asset to your organization.
I recently graduated with a Bachelor of Science degree in Electrical Engineering from the University of Texas. I now want to apply my skills in a multinational company like Sony. As a development engineer, I can implement engineering concepts to design innovative and ingenious products for consumers.
I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better picture of who I am.
I would love to talk to you in more detail regarding this amazing opportunity at your company. It would give me great pleasure to hear back from you regarding my application.
Your Email Address
Template 2 – For Experienced Professionals
If you have been working for a number of years already and are on the lookout for a new job at another company in your industry, then this email template is made for you. Your experience here is very important and should be emphasized in your email.
I have 4 years of experience as a Software Developer at my previous company. I came across an interesting position of Software Tester (Job Reference Number 9467) on your website. Company XYZ is renowned for testing all kinds of software and applications before they are released. As I know how they were programmed, I would be able to quickly detect all bugs and errors that need to be rectified. My skillset and expertise makes me a valuable asset to your organization.
After graduating with a degree in Computer Science, I worked at Company ABC as a software developer for 4 years. I designed and programmed engineering software that students use in academia. I now want to challenge myself in a new environment and your company offers just that.
I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them to get a better idea of who I am.
I would love to talk to you in more detail regarding this amazing opportunity at your company. I look forward to hearing back from you regarding my application.
Template 3 – Having an Internal Contact
Sometimes, the best way to get a job is to be referred by your friend who works at a company or by someone else you may have met who also works there. In these scenarios, it is best to include this information in your email. This will make your application stand out.
My friend Sandra Cooper, who is a Chemical Engineer at your company, recommended me to apply to this company for the position of Junior Chemical Engineer (Job Reference Number N364). I have a deep interest in chemistry and I want to take Bio Corp to next level with my diligence and resilience in the lab. Since I studied alongside Sandra in school, she knows my potential very well so when you hire when, you will be getting a great professional who can deliver results.
I recently graduated with a Bachelor of Science degree in Chemical Engineering from the University of Sydney. I now want to apply my skills in a world-renowned chemical engineering firm like Bio Corp. I enjoy conducting tests in a laboratory and I am very familiar with the chemicals you are working with.
I would like to have the chance to personally talk to you regarding this amazing opportunity at your company. I hope to hear back from you regarding my application.
Template 4 – A Shift in Careers or Industries
If you are an experienced worker, the prospect of shifting careers or even entering an entirely different industry may have crossed your mind. You are looking for an exciting new challenge, and pursuing a new career track could give you what you are looking for.
In these situations, your email should reflect your interests and the things you can bring to a company. Leverage your experiences to make this happen.
I have 8 years of experience as a marketing consultant and now I am looking for a new challenge. Your company specializes in digital marketing, something that I have been learning every week for the past several years and have applied a lot this past year. I want to apply for the position of SMM Specialist (Job Reference Code KM52) at your company because I know a lot about social networks. You will be getting a great professional who can deliver exception results if you hire me.
I have worked with some the biggest Fortune 500 organizations, helping them design their ad campaigns when they were launching new products and services. I now want to apply my skills in an online world. I know that online marketing is the future and I can take your company to a higher level with my expertise and contacts.
I have attached a cover letter, resume, and recommendation letters for your consideration. Please take a moment to go through them to get a better idea of my credentials and experiences.
Template 5 – Following Up After a Personal Conversation
Many jobseekers attend job fairs to get in touch with companies personally and speak with recruiters to get a better understanding of job prospects. Sometimes, a jobseeker leaves a very good impression on a recruiter and the recruiter offers their business card to them. This is your perfect opportunity to apply to the company for your desired position.
We spoke yesterday at the IT job fair in downtown San Francisco. We had an engaging conversation regarding your company’s activities and I described how my goals align with those of your company. You even handed me your business card at the end of our conversation. I did some further research on your company and the positions available. The one that stood out to me is the one you actually suggested me to apply to – robotics programmer.
As a quick reminder, I recently graduated with a Bachelor of Science degree in Mechatronics Engineering from the University of Cambridge. I now want to apply my skills in electronics and mechanics at a robotics company. As a robotics programmer, I can implement engineering concepts to design innovative and ingenious robots and electrical machines.
I have attached a cover letter, resume, and certificates for your consideration. Please take a moment to go through them.
I would love to talk to you again to discuss more about career opportunities at your company. It would give me great pleasure to hear back from you regarding my application.
Template 6 – Applying After Contacting on Social Media
With the advent of LinkedIn , the entire landscape of job hunting has radically changed. You can now connect with professionals working at your target company and establish a common ground to boost your chances of being hired. Many jobseekers communicate with human resources employees beforehand and then send their job applications. In that case, this email template will help you out with that.
I reached out to you on LinkedIn a few days ago and we had a brief conversation about job opportunities at your company. You said that I could send you a speculative application and your company will interview me and find an appropriate department for me to work in. I am interested in working at Nintendo as a games developer. I firmly believe that I can make a significant impact in your company in whatever role you deem would fit me.
I recently graduated with a degree in Computer Engineering from the Princeton University. I minored in games development and I now want to apply my skills in one of the largest games developer on the planet. As a games developer, I can create innovative and fun designs for your video games.
I would love to talk to you in person regarding amazing and exciting opportunities at your company. I would be very grateful to hear back from you regarding my application.
Template 7 – Applying for an Internship
So far, we have presented many templates that jobseekers can use if they are applying to a full-time position. But what if you are looking for an internship? Is it the same? No, it is not. There are subtle differences in the email. Fortunately for you, we have a template geared towards those looking to intern at a company.
I am currently in my final year at the University of British Columbia and I want to intern at your financial institution. I major in finance and I want to establish a career in banking. After reading about your company, I am very interested to work at Citibank, one of the largest investment banks in the world. I want to learn from the best in the industry and give back to the organization.
I am studying BBA – majoring in finance and with a minor in management. I now want to apply my skills in a multinational bank like Citibank. I can implement the financial concepts I learned in school.
I have attached a cover letter, resume, and transcripts for your consideration. Please take a moment to go through them to get a better picture of who I am.
I would love to talk to you in more detail about interning at your company. It would give me great pleasure to hear back from you regarding my application.
In this article, we have gone over several tips you should definitely follow to write the most professional and polite email for a job application. Never forget to keep your subject line of your email, as well as the body of your email, brief and focused. It should not be as long as an essay. Your cover letter is there for that.
Also, do not repeat what is on your resume; just give the key points and nothing else beyond that. You need to create your very own electronic signature for job application emails and you should only enclose pertinent documents.
Furthermore, you know have a wide variety of templates to follow to help you write your own job application email. We have provided various scenarios that you may be in when looking for a job. You could be a fresh graduate or an experienced professional – one of these templates will surely fit your situation and requirement.
With the email templates, we have found you do not need to be a professional copywriter or content creator to craft nice-sounding and professional emails that HR managers will look into.
Now that you know what to include in your email and how to format it, go out there and start sending you job applications. We assure you that hiring managers will love what they are reading.
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