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Canadian Immigration Cover Letter | Template and Guide
What is a cover letter?
The cover letter is an excellent way to help important aspects of your immigration application stand out to the immigration officer. You can think of it as a summary of your entire application. Your cover letter can let the officer know what program you are applying under and that you meet all of the qualifying criteria. It can also be used to draw attention to, and explain other considerations that may raise red flags if left unaddressed.
Is a cover letter necessary for Canadian immigration and PR?
No, cover letters for Immigration, Refugees and Citizenship Canada (IRCC) is 100% optional. However, cover letters can be very helpful in assisting the IRCC immigration officer see a summary of your entire application. The purpose of a cover letter is to make the lives of immigration officers easier and to guide them through your application. Keep this in mind when you write a cover letter for immigration.
How do I write a cover letter for PR?
Writing a cover letter for PR is simple. As we mentioned above, keep in mind that the cover letter exists to help the immigration officer navigate your application. Don't mentioned any unnecessary information and mention only the important things you want the IRCC immigration officer to understand. We've created a Canadian immigration Cover Letter template that you can download at the top of this page.
Considerations when writing a Cover Letter
- You are creating a summary for the immigration officer to understand your situation better.
- Be clear and concise without leaving important details out!
- Divide the subjects you want to explain into different topics.
- Maintain a positive attitude in your letter. Positivity can be contagious.
- Use standard / correct written English (i.e.no slang or abbreviations, no “CAPITALIZATION” and be respectful.
Cover Letter Template
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How to write a cover letter for a permanent residence application
A cover letter for a permanent residence application is used to address any doubts or concerns that an immigration officer from Immigration, Refugees and Citizenship Canada may have regarding your application.
A cover letter, also known as a letter of explanation, may be useful in assisting officials in determining whether or not you are eligible to immigrate through the program of choice since it is your duty to demonstrate that you are qualified to apply under the chosen immigration program.
Table of contents
Sample cover letter, when to add a cover letter.
All Canadian immigration program applications are human-assessed by immigration officers and not machine-scanned. So when you’re writing your letter of explanation, keep in mind that you must persuade the immigration agent that your case is genuine and meets the criteria, but that you are unable to produce the documents to demonstrate this for whatever reason.
The immigration officers who process applications are busy, analyzing a large number of cases every day. Consequently, it is beneficial to maintain a respectful tone throughout the letter and state your intent early on. Try to avoid giving irrelevant information that won’t aid your cause.
Here are some simple rules to follow to write a successful cover letter:
- Should be short, concise and factual
- Keep it to a maximum of 1-2 pages
- You do not need an index for your papers. IRCC system gives you a document checklist
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Your Full name
Your Mailing address
Your Telephone
Your Email address
Re: UCI number XXXX-XXX
Dear Visa Officer,
I am applying for Express Entry under the Canadian Experience Class.
I am attaching this letter to provide an explanation on the following:
Explain the situation.
Insert your request here.
Thank you very much for your consideration.
If you have any questions or concerns about your application, it may be in your best interest to include a properly drafted cover letter to increase your chances of being granted PR status.
If any of the following describes you, among other relevant factors, then adding a cover letter may help with processing your application:
- If the proof you submitted to verify settlement funds does not contain all of the required fields and information
- If your application does not contain all of the required fields and information, such as details about the responsibilities you were obliged to perform during your time in that profession
- If you cannot get a police clearance certificate by the time you need to submit your application
- If you can not obtain a birth certificate if you are from a country with an unstable government
When not to add a cover letter
In some cases, a letter of explanation will not be useful and it cannot fix all the gaps in your application or rectify missing information.
Below are some examples of times when a letter of explanation will not aid your case:
- If your application is missing a key document, such as a passport
- If you have not included the results of a medical examination
- If your documents have not been converted into English or French before submitting your application
It is important to remember that a letter of explanation is simply an explanation. The only thing it can do is explain why a certain document wasn’t submitted. You cannot use it to explain when you don’t meet the eligibility requirements that the PR application process entails.
Is a cover letter for a permanent residence application mandatory?
No, Immigration, Refugees and Citizenship Canada does not need or request a cover letter with applications. Although not mandatory, a letter of explanation may be beneficial to your application process.
Do I need to combine the cover letter with each document?
A cover letter is not required to be merged with every additional document you submit along with your application. Address all the issues in a single document and submit it as a Letter of Explanation.
Does the cover letter need to be notarized?
Is the cover letter required to be notarized? No, the cover letter does not have to be notarized. It doesn’t have to be self-attested, either.
Why does the cover letter not appear under additional documents?
Have you submitted your documents online and the cover letter or letter of explanation does not appear under additional documents?
This is a technical issue where the Letter of Explanation tab disappears.
To fix this issue, attempt Clearing your browser cache and logging into your online account using the incognito mode.
A cover letter for a permanent residence application can be helpful when trying to explain gaps or missing information from an application. The cover letter should be concise, factual and respectful. If you have any questions or concerns about your application, get in contact .
Nicola Wightman
Nicola Wightman is a regulated Canadian Immigration Consultant (RCIC) under the College of Immigration and Citizenship Consultants (CICC). Her professional immigration consultant number is R706497.
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A cover letter is a short document written in response to a specific job prospect and addressed directly to the department or individual in charge of hiring for the position. It should add to the information contained in your resume and resent you to the employer as a candidate.
The following are general guidelines only. You must tailor your cover letter to suit your own experiences, and to suit the specific position you are applying for.
Before You Begin
Once you find a specific job posting that you want to apply for, you can begin to work on your application cover letter. Following these steps before you begin will help you write the best cover letter possible.
1. Do Your Research Before you begin to write your cover letter, learn everything that you can about the company or organization you are applying to. Check out their website and social media pages, research their top competitors, and read recent industry news articles. Learn the name(s) of the individual(s) who will be in charge of hiring for the position you want, as well as the head(s) of the company. You will not be able to include all of your research in your cover letter, but it will help you decide what you should include. Do you research for every cover letter you write. It may take some time, but you have a much better chance of being granted an interview if you have tailored your cover letter to the individual who will be reading it.
2. Check for Instructions Some employers include instructions in their job postings. They might ask you to include specific information, or answer certain questions, in your cover letter. Check whether the employer has left any specific instructions for you cover letter. If they have, follow them carefully. Formatting Guidelines
Formatting Guidelines
There is a standard cover letter format that most Canadian employers will expect you to follow. However, depending on your industry and the specific job posting you are responding to, you may have to change the formatting of your cover letter.
1. Length Your cover letter should be no more than one page in total.
2. Font Your font should be consistent throughout your cover letter, and you should choose a professional looking font. You font size should be big enough that it is easy to read when your cover letter is printed.
3. Spacing Your cover letter should be appropriately spaced. The main body should be single spaced, with sufficient space left between each new paragraph and section.
What to Include
There are seven sections in a cover letter.
1. Your Information Your name and contact information should be at the top of your cover letter. Include your:
- First and last name
- Current residential address
- Phone number
- Email address
2. Date Below your information, write the date that you are sending your cover letter.
3. Employer Information Below the date, include the contact information of the individual, department, or company you are addressing the cover letter to. If you know the name of the individual, include their:
- Position title
- Company or organization name
- Commercial address of the company or organization
If you do not know the name of the individual, include:
- Department in charge of hiring decisions (if known)
- Commercial address of company or organization
4. Greeting Use a formal greeting to open your letter. If you know the name of the individual making hiring decisions, address them directly with their prefix and full name. If you don’t know the name of the individual, use a formal, generic greeting like ‘To whom it may concern,’.
5. Main Text: There are three parts to the main text of your cover letter: the introduction, body, and conclusion.
- Introduction In the first paragraph of your cover letter, you should introduce yourself as a candidate. Include your first name and the position you are applying for. You can also include your post relevant qualification and how you found the job posting. If you have a contact at the company who referred you to the job, you may want to mention him or her by name and department.Your introduction should be no more than two to three sentences.
- What projects have you worked on that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
- What responsibilities have you held that are relevant to this position? What did you learn from them? Why does this make you a better candidate?
- What do you intend to do if you are hired? What benefit does the employer get if he or she hires you instead of someone else?
- Conclusion The conclusion is the final paragraph in the main text of your cover letter. It is your opportunity to tell the employer how you feel about potentially working for the company, thank them for the opportunity to apply, and invite them to respond to your application.It should be no more than three or four sentences.
6. Signature There are two parts to your cover letter signature: the closing line and your full name.
- Closing Line Your cover letter must include an appropriate closing line. This is the line right before your name.
- Full Name Your full name follows the closing line. It is not necessary to print and physically sign your cover letter, since more job applications are done electronically.
Final Revision
Carefully review your cover letter to make sure you have not made any mistakes.
1. Proofread Check your cover letter for any spelling or grammar mistakes. If possible, have someone else proofread it for you, or come back to it after a night’s sleep. Be absolutely sure that you have not make any mistakes in:
- Your name and contact information
- The employer’s name and contact information
- The name of the company or organization you are applying to
2. Check Instructions Go over any instructions for your cover letter given by the employer and make sure you have followed them carefully.
3. Date Make sure that you have the correct date on your cover letter. The date should be the day that you send your cover letter to the potential employer.
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Whether you are applying to a job posting in Canada or anywhere in the rest of the world, you must ensure that a cover letter accompanies your resume when you send it out to a potential employer.
A cover letter is that vital first impression. This is the best chance you will get to explain to the reader why you are the best fit for the role.
Before you begin crafting a cover letter, read up all you can about the listed job posting and the employing firm. Including a few relevant details will show your seriousness regarding the job to the reader.
For this, you can check the company’s website to check their policies, vision and mission statements, recent developments, and more.
The header of the letter should have:
- Your name and address
- The employers name and address
If possible, address the letter to a specific person; else, you can just say Sir/Madam and address it to the HR (Human Resources) department of the company.
In the Middle
Moving on to the body of the letter, here is where you explain your interest in the post, your skills apropos the job, and your relevant experience. Remember, you dont have to repeat your resume here as the potential employer will peruse that anyway. Here, you just have to emphasize on your skills and explain how they match the requirements. Towards the end of this, add a short note on your soft skills to show your complete fit for the post.
Bring this to an end by stating your resumes attachment and thanking the reader for their interest in your candidature.
Sign off by saying ‘Sincerely and place your full name after that. For a paper copy, sign the letter. For an online application, you can omit it.
Factors to remember:
- Keep consistency and professionalism in mind while creating the letter. Use the same header for your letter and resume.
- Keep the length of the cover letter short – just one page. You wouldnt want to overwhelm the employer with pages upon pages of text.
- Dont load up your application with text galore. Leave blank or ‘white space so that the reader can pay attention to the important parts. For this, you can use lists and headings.
- Use the same font style and size throughout. For emphasis, use an enlarged size or bold the font. Consistency is key here. Use the same bullet point style throughout so that the reader is not confused unnecessarily at superfluous variety.
- You must remember to use Canadian spelling in your cover letter and resume. For this, you can set a spell-check in Canadian English in your software.
- The entire world prefers online applications these days. In case there is a specific file format the employer prefers, you must use that. If this hasnt been mentioned, just combine your cover letter and resume into a single PDF file and submit that. This is standard practice as it can be easily opened by most programs.
- Name your file in a professional manner. Add your name to your file name.
- Some employers may ask for a hard copy. Print your cover letter and resume out on good-quality paper and submit them in a large envelope without folding them up.
Sending a cover letter is important as it adds weight to your application. If possible, you should write a new cover letter for each position you are applying for. Also, try to customize it for each company. This will help the employer to imagine you in the role and jump-start the process of interviewing.
We are ready to help you with the crafting of a superb cover letter and resume so that you can apply to your dream jobs in Canada. Just get in touch with us and see your career soar.
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Cover Letter for Documents Sent to CIC
- Thread starter jpadz
- Start date Apr 6, 2009
Star Member
Hi people! Did you guys wrote a cover letter when you have submitted your documents to CIC? If yes, do you have a sample of it? I appreciate it. Thanks!
Albertagoverner
jpadz said: Hi people! Did you guys wrote a cover letter when you have submitted your documents to CIC? If yes, do you have a sample of it? I appreciate it. Thanks! Click to expand...
Thank you algov!
Hi, I have a question about Bank Statement... How many months of bank statements shld we send? Can it be just a statement with out transcations?(i dont have thousands of dollars in my account, so i will ask any of my friends to transfer jus for statements) or can we get statements from home country-India?
nomad_musafir
Hero member.
iAlberta said: Hi, I have a question about Bank Statement... How many months of bank statements shld we send? Can it be just a statement with out transcations?(i dont have thousands of dollars in my account, so i will ask any of my friends to transfer jus for statements) or can we get statements from home country-India? Click to expand...
iAlberta said: can any one reply on this??? if they need 3 statements then i will start saving money from now...[ ] iAlberta said: Hi, I have a question about Bank Statement... How many months of bank statements shld we send? Can it be just a statement with out transcations?(i dont have thousands of dollars in my account, so i will ask any of my friends to transfer jus for statements) or can we get statements from home country-India? Click to expand...
nix1 said: iAlberta said: can any one reply on this??? if they need 3 statements then i will start saving money from now...[ ] iAlberta said: Hi, I have a question about Bank Statement... How many months of bank statements shld we send? Can it be just a statement with out transcations?(i dont have thousands of dollars in my account, so i will ask any of my friends to transfer jus for statements) or can we get statements from home country-India? Click to expand...
iAlberta said: I see in tht link there isnt any check box for "P" provincial nomination for funds.... is it optional to send bank statements to CIC if u r nominated??? Click to expand...
Hi Just I want to know do we need to provide I-797 form and I-94 to CIC also. Thanks & Regards
redstar said: Hi Just I want to know do we need to provide I-797 form and I-94 to CIC also. Thanks & Regards Click to expand...
nomad_musafir said: iAlberta said: I see in tht link there isnt any check box for "P" provincial nomination for funds.... is it optional to send bank statements to CIC if u r nominated??? Click to expand...
it wouldn't hurt.
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How do you write a cover letter for Canada? We’re here to provide tips on how to write a focused Canadian cover letter and supply you with cover letter examples.
Being able to write a cover letter for Canada is a must for all professional job applications and is crucial to finding work in the country, so let’s get started.
Write the perfect cover letter for Canada’s job market
One of the most important things to remember when it comes to creating the perfect cover letter for Canada is that there’s a three-pronged approach to success.
First of all, you need to introduce yourself and the job you are applying for.
Secondly, make it patently clear that your skill set matches that requirements listed in the job description.
Finally, articulate the reasons why you would be an ideal candidate for an interview but don’t be too pushy.
OK, so let’s look at these three points in closer detail.
- Always state your relevant skills and reasons why you are right for the role in question as early as possible in your cover letter for Canada. A cover letter in Canada is not all about you. Ensure you spend at least 30 per cent of the document talking about what you know about the company — recent projects, company values, company news. Make the company feel special and they will be more likely to invite you for an interview.
- Do not simply rehash your resume. Instead you should focus on showing why the skills and experience you have would be a fit for the role in question . It makes sense to address each requirement in turn, doing so shows the hiring manager that you understand the role clearly and could be a great fit for the position.
- Do your research on the company and demonstrate this in your cover letter to ensure you make a good first impression. Don’t take it as a given. Highlight what you know, but don’t be brash about it.
- Don’t forget that you will need two documents — a resume and cover letter — for a successful job application in Canada. Keep your resume brief and then craft a cover letter to provide more nuance to the key skills and attributes that you will bring to the role if hired. In brief, make sure that you “tick all the boxes” that are outlined in the job description.
- Our comprehensive resume guide should help you with the accompanying resume, which is also crucial to landing an interview and ultimately your dream job in Canada.
Want to write the best Canadian cover letter possible?
A cover letter for canada: always needed.
In some instances — such as if you are lucky enough to be referred by an employee of a company — a cover letter may not be completely necessary. However, it is best to write a Canadian cover letter for each job application as it is a means of demonstrating your understanding of the position and how your skills and experience match the requirements. This is particularly true if you want to land that dream career job.
Take the time to understand the company and elaborate concisely about how you can help them. That’s how to make a strong first impression and write a successful cover letter. Generic cover letters for Canada that state “I have always wanted to work for {insert company name} . . .” don’t cut it, so differentiate yourself by showing the company you are genuinely interested in them.
Don’t forget to download the Moving2Canada Getting Started Guide today. In this free guide you will find detailed templates for a Canadian-style resume and a Canadian cover letter. The guide will give you exclusive access to our proven cover letter techniques and will help you accelerate your job search in your new home.
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March 7, 2023
To Whom It May Concern
I am pleased to submit my application for the __________ opening at your company. I have used this letter to briefly summarize why my application is worth attention.
I am excited by the opportunity to work at your company because.
As an applicant with skills in __________, I have confidence that I am a strong candidate for the role of __________. For example, .
Thank you for taking the time to consider my application to join the team at your company. If you have any further questions, please do not hesitate to contact me at.
What is a Cover Letter?
A Cover Letter, also known as an application letter, is a document that you write to complement your resume, application, or CV when you apply for a job.
A Cover Letter serves as an introduction, so your potential employer can learn more about your professional accomplishments and goals.
Some companies specifically request that applicants provide a Cover Letter with their application.
What Should I Include in a Cover Letter?
Best practice for beginning your Cover Letter is to address the person your resume or application (along with your Cover Letter) will be sent to. LawDepot's Cover Letter allows you to begin by addressing an individual. If you are unsure who your information will be sent to, you can simply use a generic greeting, such as To Whom It May Concern.
Our questionnaire will take you through the following elements to include in the body of your cover letter:
- What job or position you are applying for, as well as your name
- Information about any professional skills or abilities that are appropriate for the job
- Your contact information
- The date your cover letter will be signed and sent out
In addition to this information, be sure to include any other relevant information about yourself that would be applicable to the job you are applying for.
For example, someone applying for a sales position might point out that they won an award at their last job for being a top seller for the last business quarter. Or, a writer applying for a technology-based writing job might refer to their published works that are related to that position.
The goal is to include relevant content in your Cover Letter that will help you stand out compared to other applicants.
Why Should I Write a Cover Letter for a Job?
Including a Cover Letter when you are applying for a job gives the employer a quick overview of you as a professional, and gives them more information regarding your motivation for responding to their job posting.
A well-written Cover Letter can also help you stand out from other applicants by giving you the chance to showcase any unique professional skills or accomplishments you may have.
Related Documents:
- Resume Builder : a tool that allows you to create a custom formatted resume using your professional experience, skills, and interests
- Letter of Recommendation : a written assessment of an individual's capabilities for professional or educational purposes
- Resignation Letter : a formal notice from an employee to their employer that states they are leaving the company
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©2002-2023 LawDepot® (Sequiter Inc.). All Rights Reserved. About Us | Privacy Policy | Disclaimer LawDepot® is not a law firm and cannot provide legal advice. Use of this site is subject to our Terms of Use . This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Your use of this site is subject to our Terms of Use , Disclaimer and Privacy Policy . LawDepot® is not a law firm and cannot provide legal advice. We provide information and software and you are responsible for appropriately using this material. ©2002-2023 LawDepot® (Sequiter Inc.). All Rights Reserved. This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
©2002-2023 LawDepot® (Sequiter Inc.). All Rights Reserved. LawDepot® is not a law firm and cannot provide legal advice.
Use of this site is subject to our Terms of Use . This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.
Your use of this site is subject to our Terms of Use , Disclaimer and Privacy Policy . LawDepot® is not a law firm and cannot provide legal advice. ©2002-2023 LawDepot® (Sequiter Inc.). All Rights Reserved.
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What to Include · What projects have you worked on that are relevant to this position? What did you learn from them? · What responsibilities have you held that
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Don't forget that you will need two documents — a resume and cover letter — for a successful job application in Canada. Keep your resume brief and then craft a
A Cover Letter, also known as an application letter, is a document that you write to complement your resume, application, or CV when you apply for a job.