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- How to write a cover letter for journal article submission
How to write a cover letter for journal submission
Download our cover letter template.
When you submit your article to a journal, you often need to include a cover letter. This is a great opportunity to highlight to the journal editor what makes your research new and important. The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal’s readers.
When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process – being sent out for peer review . So it’s worth spending time thinking about how to write a cover letter to the journal editor, to make sure it’s going to be effective.
To help you, we’ve put together a guide to explain how to write a cover letter for journal article submission. You will receive cover letter instructions of what you should include and what you shouldn’t, and a word template cover letter.
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What should my cover letter include?
Before you start to write, please check the instructions for authors (IFAs) of your chosen journal, as not all journals will require one. You should also check the IFAs for any journal specific information on what to include. This may include a list of relevant articles written by you or your co-authors that have been or are currently being considered for publication in other journals.
Key points to include in your letter to the editor:
Things to avoid:
Click to enlarge your PDF on key information to include in your cover letter .
Cover letter template
If you need further help to write a cover letter for a journal, you can download and use our sample template as a guide.
You might find that the submission system for your chosen journal requires your cover letter to be submitted into a text box rather than as a separate document, but it is still a good idea to write a draft first to make sure you have included everything.
Always make sure to check the journal’s instructions for authors for any specific additional information to include.
Submission ready
Use our submission checklist to make sure you’ve included everything you need to.
If you need more guidance, take a look at our other information and resources to help you make your submission .
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Cover letters
A good cover letter can help to “sell” your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors’ mind. As such it is worth spending time writing a coherent and persuasive cover letter.
The following is an example of a poor cover letter:
Dear Editor-in-Chief, I am sending you our manuscript entitled “Large Scale Analysis of Cell Cycle Regulators in bladder cancer” by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology. Please let me know of your decision at your earliest convenience. With my best regards, Sincerely yours, A Researcher, PhD
Instead, check to see whether the journal’s Instructions for Authors have any cover letter requirements (e.g. disclosures, statements, potential reviewers). Then, write a letter that explains why the editor would want to publish your manuscript. The following structure covers all the necessary points that need to be included.
- If known, address the editor who will be assessing your manuscript by their name. Include the date of submission and the journal you are submitting to.
- First paragraph: include the title of your manuscript and the type of manuscript it is (e.g. review, research, case study). Then briefly explain the background to your study, the question you sought out to answer and why.
- Second paragraph: you should concisely explain what was done, the main findings and why they are significant.
- Third paragraph: here you should indicate why the readers of the journal would be interested in the work. Take your cues from the journal’s aims and scope. For example if the journal requires that all work published has broad implications explain how your study fulfils this. It is also a good idea to include a sentence on the importance of the results to the field.
- To conclude state the corresponding author and any journal specific requirements that need to be complied with (e.g. ethical standards).
TIP: All cover letters should contain these sentences:
- We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
- All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].
Submission checklist
Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically—could anything be done better?
Be sure that:
- The manuscript follows the Instructions for Authors
- All files are in the correct file format and of the appropriate resolution or size
- The spelling and grammar are correct
- You have contact information for all authors
- You have written a persuasive cover letter
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- Cover Letter
- Cover Letter for Journal Submission: Sample & How To Write
Cover Letter for Journal Submission: Sample & How To Write
You spent months doing research and documenting it in a neat manuscript. Make sure it gets published with this guide to cover letters for journal submissions
Every day, you help the world to move forward. Conducting research, performing tests, and working on scientific experiments are a part of your routine. The data you’ve collected must be processed and presented in a neat manuscript.
But wait. Who’s going to read it? Oh, right. You must have an audience. But not just any audience—you need scientists like you to read and review your paper. And to reach them, you must send your work to scientific journals.
To make sure your groundbreaking findings get published in reputable journals, you must write a professional cover letter for journal submission.
This guide will show you:
- A cover letter for journal submissions better than 9 out of 10 others.
- A sample cover letter for manuscript submission that gets your work published.
- A step-by-step guide on how to write a cover letter for a journal submission.
- How a neat abstract can put your scientific career on the right track.
Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that adapt to your content and already have all the formatting in place. Make your document look perfect with zero effort!
CREATE YOUR COVER LETTER NOW
That’s a sample cover letter for a journal submission made with our builder. See more cover letter templates and create your cover letter here .
Check this cover letter for journal submission sample:Cover Letter for Journal Submission Sample
Sushmita Devi, M. Sc.
Psychology Research Fellow, Indian Institute of Psychology & Research, Bangalore
+91 82 97651366
[email protected]
linkedin.com/in/sushmita.devi4
Bangalore, 01.02.2022
Chief Editor
The International Journal of Indian Psychology
Sardar Patel University
Vallabh Vidyanagar, 388120
Dear Mr. Sur,
I'm honoured to submit my manuscript entitled " Life dissatisfaction and anxiety levels among teenage Instagram users in Bangalore " to be considered for publication as a case report in The International Journal of Indian Psychology.
As a psychology research fellow at the Indian Institute of Psychology & Research in Bangalore, I have focused on working with youth from various socioeconomic backgrounds. While serving as a counsellor, I've noticed high general anxiety levels, body image issues, eating disorders, and overall life dissatisfaction among 13–18-year-olds who used Instagram regularly and extensively.
I’ve conducted interviews with 168 individuals who declared active use of Instagram, defined as posting on their profiles at least once per day and interacting with the platform for more than 4 hours a day. Each individual filled out a self-assessment questionnaire to provide an overview of their self-esteem and to describe their Instagram habits. After gathering this preliminary data, I have discussed the answers with each participant and further evaluated their mental health.
Since social media is increasingly recognized as a major influence on children and teenagers, it’s also more often seen as a problem by parents and teachers. I believe that the findings presented in my case report may appeal to child psychologists, counsellors, social workers, and educators. Understanding the correlation between Instagram use and mental wellbeing can lead to the creation of health campaigns and establishing ways to enhance the positive effect of social media while minimizing the negative outcomes.
This manuscript examines a different aspect of the issues covered in the following papers also published by The International Journal of Indian Psychology:
- "The effect of Instagram addiction on quality of life among undergraduate students in Mysuru" by Schwann S Akanksh, Lancy D’Souza, Manish S, published in December 2020.
- "Social Media Use and Social Anxiety among Adolescents" by Cheryl Jolly, published in February 2022
- "Social Media Usage and Social Appearance Anxiety in Young Adults" by Teresa Sharon M A, Zidan Kachhi, Dr. Deepthi Vijayan, published in August 2021.
I declare that this manuscript is original and has not been published before. It is not currently being considered for publication elsewhere. No financial support was received for this study.
As the only author, I have approved the final version of the manuscript and agree to be accountable for all aspects of this work.
I believe that the following individuals would be well suited to reviewing my manuscript:
- Dr. Ehsaan Muni, University of Calcutta, Associate Professor specializing in child and adolescent mental health disorders: [email protected]
- Dr. Nupoor Golla, Banaras Hindu University, Assistant Professor specializing in cross-cultural health psychology: [email protected]
- Dr. Baldev Mutti, Bangalore University, Assistant Professor specializing in child psychology: [email protected]
To the best of my knowledge, none of the above-suggested persons has any conflict of interest, financial or otherwise.
I look forward to hearing from you,
Indian Institute of Psychology & Research
St. Anthony's Friary, #85, Hosur Road, Bangalore-560095
See? Not that complicated! Yet, it brings you a few steps closer to getting that research paper published.
Thinking of improving on your resume to better present yourself to the academic community? Check this guide: How to Write a Resume for a Job: See a Good Sample & Guide
Now, let’s see how to write a cover letter for journal submission:
1. Start With the Proper Cover Letter for Journal Submission Template
Appearances matter. You wouldn’t wear a baggy T-shirt and shorts to an academic conference. In the same way, you don’t want your cover letter for journal submission to look sloppy.
Follow these steps to create a professional template:
Cover Letter for Journal Submission Checklist
- Add your contact information, degree, name of the institution
- List the editor’s name, the name of the journal, address, and submission date
- Greet the editor by name: Dear Mr./Mrs. XYZ
- Say the title of your manuscript
- Explain your motivation behind this paper
- Summarize the research in an abstract
- Highlight why readers might be interested in your paper
- Mention past papers from this journal that explored similar themes
- Add mandatory declarations
- Point to potential reviewers
- Regards + your info
Interested in writing a cover letter as well? Read more: How to Write a Cover Letter in India: Examples & Full Guide
2. Begin Your Cover Letter for Journal Submission Strong
Scientific journals receive hundreds of submissions on a daily basis. Even if your research is truly groundbreaking, they might overlook it.
Hoping to see your name in The Lancet ? Then start with putting it in your cover letter! Make sure to also include your contact information, degree, and the academic institution that backs you up. Then, list the information of the chief editor you’re addressing.
But that’s not all!
The first paragraph of your cover letter for journal submission must present the title of your manuscript. It’s also worth noting the type of article, such as review, case study, research, etc. Then, explain why you’ve conducted your research and mention the main findings.
Cover Letter for Journal Submission Sample
This example presents the themes of the manuscript in a clear and concise manner. It includes all the essential information.
While the title of the article sounds promising, the information provided by the author doesn’t explain why they chose this particular subject and what they focused on.
Pro Tip: Many journals, including Nature , Science , and Elsevier , list the exact information required in the cover letter for journal submissions. Make sure to check the requirements of your preferred journal before writing your cover letter!
3. Put the Abstract in the Middle of Your Cover Letter for Journal Submission
The editor’s attention spiked after the intro, but now it dropped.
Because you started rambling about your unique findings without mentioning how you got to these conclusions. They’ve decided you’re just a dreamer with no facts to back up your ideas.
Don’t try to shake the world—first, prove you know what you’re talking about:
- Describe your scientific methods and type of data you’ve collected.
- Mention why your study is important and who might benefit from it.
- List articles that covered similar themes.
See? There’s no need for a lengthy essay here.
Check this cover letter for journal submission sample to see what I’m talking about:
Cover Letter for Journal Submission—Middle Part
You’ve got it all! This shows the editor you know what you’re talking about. You aren’t a pseudo-scientist trying to push your intuitive beliefs on others.
Ouch. That’s really vague. It doesn’t seem convincing—maybe the author isn’t really a scientist?
Pro Tip: Writing about your research in English may not be as natural to you as chatting with fellow researchers over lunch. Studies show that many papers from non-English speaking authors are regularly rejected by editors because of incorrect grammar. If you need to improve your language skills, consider joining courses specifically for scientists, such as Coursera’s English for Science, Technology, Engineering, and Mathematics .
When making a resume and a cover letter in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .
When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.
4. Add Mandatory Declarations to Your Cover Letter for Journal Submission
Now, this is a very easy part.
Most journals require authors to include various statements. They provide backing for the journal in case of legal issues.
Those may include:
- Statement that none of the material has been previously published or is currently under consideration for publication in another journal
- Statement that informed consent was obtained for investigations on humans
- Statement that animals’ care during the study was in accordance with local guidelines
- Statement regarding possible conflict of interest, funding sources, competing interests, etc.
To make sure you included all required clauses, always check the requirements of the journal.
Cover Letter for Journal Submission—Mandatory Clauses
It’s clear and easy to understand. The required statements are covered here.
There aren’t enough details here. It’s always best to just paraphrase the clauses listed in submission requirements.
Pro Tip: Always be upfront about a potential conflict of interest, especially when your research was financed by a private institution. There’s no shame in getting private funding! In the U.S., over 70% of research and development is funded by the private sector .
5. Finish Your Cover Letter for Journal Submission
Now it’s time for the last step: the ending!
But before you can click “send” on your submission, there’s one more important thing.
The reviewers.
That’s one of the goals of your submission—to get your article reviewed by other scientists. This way, you become more trustworthy. It will also help to gain interest in your research, which might lead to future job opportunities.
Think of 3–5 persons from the academic community who might be interested in your research. It’s best if they study similar themes or published articles on related topics. Pay attention to potential conflicts of interest!
Cover Letter for Journal Submission—Ending
It’s pretty clear why these individuals could be interested in reviewing this article—they all specialize in similar topics.
A great cover letter that matches your CV will give you an advantage over other candidates. You can write it in our cover letter builder here . Here's what it may look like:
See more cover letter templates and start writing.
Key Takeaway
This is the easiest formula to write a cover letter for journal submission:
- Use the proper format for a cover letter for journal submission to make sure you include essential information.
- State the reasoning behind your article.
- Show your methods to prove you’re a serious scientist.
- Point to readers who could benefit from your research.
- Include mandatory statements.
- Mention potential reviewers.
Now get to writing!
Not sure how to customize your cover letter to the journal’s requirements? Having trouble describing your research methods? Leave a comment below. I’ll be happy to assist you!
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- Check submitted paper
- Track accepted paper
Example Submission Template
January 2016
Please click here to view a completed submission form. The corresponding article can be found here .
Making a Strong First Impression: A Sample Cover Letter for Paper Submission
About the author.
Dr Ahsanur Rahman, PhD, is a Bangladeshi forest researcher who has worked extensively on the ecology and management of the country's forests. He has authored or co-authored over 100 scientific papers and is widely recognized as an expert on the subject. Dr Rahman is currently working as a senior Research Officer at, Forest Protection Division (Forest Pathology), Bangladesh Forest Research Institute, Chittagong, Bangladesh.
Email: [email protected]
Cover Letter for Journal Submission Elsevier Template
A cover letter is a key part of the submission process for any journal. It provides an opportunity to introduce yourself and explain why your paper is a good fit for the journal. The Elsevier template below can be used as a guide when writing your own cover letter. Include all of the required information: title of paper, author names and affiliations, corresponding author contact information, word count, and number of figures and tables. State why you are submitting your paper to that particular journal. Highlight aspects of your paper that make it a good match for the journal’s scope and focus. Briefly describe the main findings or conclusions of your paper. This will give the editor a sense of what they can expect to find in your paper. If you have any relevant previous publications, mention them here. This will demonstrate that you are an experienced researcher who is familiar with the publishing process. +1-888-687-4420 [email protected] ttertemplate .
Cover Letter for Journal Submission Sample Word
Cover letter for journal submission springer.
When submitting a manuscript to a journal, it is customary to include a cover letter. The cover letter should briefly describe the contents of the manuscript and why you believe it would be of interest to the journal’s readership. It should also include your contact information and that of any co-authors. If you have any previous publications in the journal, you may mention these as well. If you are submitting your manuscript to Springer, there are some specific guidelines that you should follow. First, create an account on their website. Then, log in and click on “Submit Your Manuscript.” Choose the appropriate journal from the drop-down menu and follow the instructions. When prompted, upload your cover letter as a separate file. Your cover letter should be addressed to the Editor-in-Chief of the journal and should not exceed one page in length. In addition to describing the contents of your paper, you should state why you believe it would be suitable for publication in that particular journal. You may also want to mention any previous publications or presentations that are related to your current submission.
How Do You Write a Cover Letter for a Paper Submission?
When you submit a paper to a journal, you will typically be asked to provide a cover letter. This is your opportunity to introduce your paper and explain why it would be a good fit for the journal. In this blog post, we’ll give you some tips on how to write an effective cover letter for your paper submission. First, make sure that you address the letter to the right person. The editor-in-chief is usually the best recipient. If you’re not sure who to address it to, you can check the journal’s website or contact them directly. Next, briefly introduce yourself and explain why you are submitting your paper to the journal. Be sure to mention any relevant research or publications that you have authored. You should also state what type of paper it is (e.g., research article, review article, case report) and whether it has been previously published elsewhere. Then, provide a brief overview of your paper’s topic and main findings. Be sure to highlight why your paper would be of interest to the journal’s readership. Finally, thank the editor for their time and consideration, and include any relevant contact information in case they have any questions about your submission.
How Do You Write a Strong Opening in a Cover Letter?
When you are writing a cover letter, the opening is your opportunity to make a good first impression. It should be strong and concise, and it should let the reader know what to expect in the rest of the letter. Here are some tips for how to write a strong opening for your cover letter: 1. Start with a hook. The first sentence of your cover letter should be attention-grabbing and give an overview of why you are writing. For example, you might say something like “I am writing to apply for the position of marketing manager at XYZ Company.” 2. Be clear and concise. The opening of your cover letter should be direct and to the point. Avoid rambling or going off on tangents. Stick to explaining why you are qualified for the job you are applying for. 3. Highlight your qualifications. In addition to letting the reader know why you are writing, your opening should also highlight some of your key qualifications that make you a good fit for the job. For example, if you have experience in marketing and management, mention that in your opening sentence. 4 . Personalize your letter . A generic cover letter won’t stand out from the crowd – so take some time to personalize yours by mentioning specific details about why you would be a good fit for this particular job at this particular company . This shows that you have done your research and that you are truly interested in working there . 5 Use strong language . Be sure to use confident , powerful language in your cover letteropening . This will convey thatyou believe in yourselfandyour abilityto do the job well . 6 Edit carefully .
What Makes an Impressive Cover Letter?
When it comes to writing a cover letter, there is no one-size-fits-all approach. However, there are some key elements that should always be included in an impressive cover letter. Here are four of the most important things to keep in mind when crafting your next cover letter: 1. Keep it short and sweet. A good rule of thumb is to keep your cover letter to one page or less. Hiring managers are busy people and they don’t have time to read a novel. So, get to the point and make your case for why you’re the best candidate for the job in as few words as possible. 2. Tailor it to the company and position. One of the biggest mistakes job seekers make is sending out generic cover letters that don’t take into account the specific company or position they’re applying for. If you want your cover letter to impress, take the time to personalize it so that it shows you’ve done your research and understand what the company is looking for in a candidate. 3. Highlight your accomplishments . Your resume will already give a hiring manager a sense of your work history and experience, but your cover letter is an opportunity to really sell yourself as an asset to the company. Use specific examples of times when you went above and beyond or achieved great results in previous roles – this will help show that you’re not just all talk, but can actually deliver on what you promise. 4.. Use strong language .
What is a Good Tactic to Use in the First Paragraph of a Cover Letter?
Step-by-step cover letter writing for submitting to an academic journal.
When submitting a paper to a journal, it is important to make a strong first impression with your cover letter. This means that the letter should be well-written and free of any grammar or spelling errors. In addition, the cover letter should be concise and to the point. It should also clearly state why you are submitting the paper and what you hope to achieve with its publication. By taking the time to craft a well-written cover letter, you will increase your chances of having your paper accepted for publication.
10 Tips to write an effective cover letter for journal submission (Download - cover letter template)
Submission Process
Clarinda Cerejo
Editor’s Note: This post was originally published in 2013 and has been refreshed.
Most journals require that a cover letter be submitted along with each manuscript submitted for publication. Unfortunately, few authors are aware of the actual impact that a cover letter can have: it provides an excellent opportunity to communicate with the journal editor and draw his or her interest to the submitted manuscript.
As is common knowledge, journal editors are swamped with hundreds of submissions, and it’s important to make a good first impression. This editorial in Nature Immunology talks about how a cover letter “initiates a dialog between the authors and the editors” and “serves to whet the appetite of the editors.” So a brief, hurriedly written cover letter with just the basic information—title of the paper, journal name, and contact details of the corresponding author—adds little value to the submission. Here are some additional important points to mention in your cover letter for journal submission:
1. Title of the paper and corresponding author details : Although mentioning these details seems obvious, you should ensure that these are included in your cover letter.
2. A short summary of your findings : In just 3-4 sentences, you should summarize the most important findings of your study. It would be best to avoid technical details here. The objective should be to place your findings in the context of the current literature. Ask yourself the following questions to arrive at the major strengths of your study:
- How does my study add to the present knowledge?
- Does my paper refute or complement the findings of a key paper in the field? What is novel about this study?
- Does this study offer any remarkable future implications?
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3. Motivation for submitting to the journal : After the short summary, add a sentence regarding the suitability of your study for the journal. Write about how it matches the journal scope and why the readers will find it interesting.
4. Ethical approval : The cover letter for your research paper should mention whether the study was approved by the institutional review board, in case of any possible ethical concerns. In case of clinical trials, mention that informed consent was obtained, and provide the registration/approval number (some journals especially ask for this).
5. Conflict of interest : Mention whether there are any potential conflicts of interests.
6. Originality and author agreement: Finally, state that the manuscript is not under consideration for publication by another journal and that all the authors have read the manuscript and agreed to submit it to that journal.
7. Additional information : Apart from all the above essential information, some journals require additional information to be provided, which could assist the editors in reviewing the manuscript. Ensure that you check your journal formatting guidelines carefully in this regard.
8. Preferred and non-preferred reviewers : Most journals encourage authors to mention their preferred and non-preferred reviewers because this may help to expedite the review process. Authors should choose reviewers wisely, ensuring that they have no conflicts of interest and will be able to provide an unbiased and valuable assessment. Also mention any reviewers who should definitely not be appointed because of an existing conflict of interest. Note that the final choice of reviewers rests entirely with the journal editor, who may or may not accept your suggestions.
9. Prior interaction with any of the editors of that journal : If any of the journal editors has expressed interest in your work during a prior interaction (for example, on social media or at a conference), mention this in your cover letter. Under certain circumstances and with special permission from the journal, you may even address the cover letter to this editor.
10. Similar competing work: If you think your work is truly groundbreaking and think that another research group may be submitting similar results elsewhere, you can request the editors for a fast-track review process. However, use this option with caution, as it may make journal editors wary.
So that’s all there is to a cover letter for journal submission.
But what about the letter you need to provide at the time of resubmission (after addressing reviewers’ comments)? In this case, the resubmission cover letter need not repeat the information that was provided on initial submission. Instead, you should thank the journal editor for his or her assessment and the reviewers’ time and comments. Mention whether you agree with all the reviewer’s comments/suggestions. In case of those you don’t agree with, you need to offer a logical point-by-point rebuttal.
To summarize, remember that the cover letter may be your best and only chance to market your manuscript. A well-drafted impressive cover letter may be a key factor in your manuscript being given serious consideration.
You can download the attached template to write a cover letter for your submission.
Related reading:
- Dos and don'ts for a great cover letter
- Scientific communication: Using "Dear Mr." or "Dear Ms." in letters
- How to write a great rebuttal letter
Cover Letter Template for Journal Submissions.pdf
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Published on: Apr 18, 2018
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Three Cover Letter Templates to Journal Editors
Posted by Rene Tetzner | Aug 26, 2021 | How To Get Published | 0 |
Three Cover Letter Templates to Journal Editors Each cover letter is unique, and those addressed to journal editors by scientists and academics when they submit their writing for publication are no exception. As an opportunity to present original research in the best possible light, a cover letter is indispensible for persuading a busy editor that a manuscript is worthy of peer review. A letter can only achieve this goal, however, if it is well written, contains everything the particular journal’s author instructions request for cover letters and offers specific and detailed information about why the research reported and the paper itself are perfect for the journal and of special interest to its readers. The originality that should characterise an excellent cover letter therefore prevents the wholesale use of a universal template without significant alterations, but the three sample letters that appear below may prove helpful for scholars who are planning, formatting and drafting a professional cover letter to a journal editor.
The content of the three sample letters is entirely fictional, with the dates, names, titles and situations invented. The specifics pertinent to your own research, your manuscript and the journal you are targeting will give you the raw material to emulate these templates. The format of a traditional business letter has been observed, so contact information for the authors and editors has been provided as complete mailing addresses. This formality may not be strictly necessary when communicating with a journal editor via email, where such details are often truncated, but the complete forms are always acceptable, and proper names and titles are a necessity. If possible, the official letterhead of the university, department or other research body with which you are affiliated should be used along with your name, phone number and professional email address.
Descriptions of the research and manuscript in each of the three examples have been kept simple so that the meaning will be clear to readers of all specialisations, but there are certainly successful cover letters that delve into a good deal more detail. Letter 2 below, for instance, might productively say more about the specific lights used and tomato plants grown and provide numbers and percentages as well. Do keep in mind, however, that the clarity and accessibility offered by a short and simple approach is also valuable, particularly when writing to an editor who may not share your precise specialisation.
Letter 1 adopts the perspective of a doctoral candidate who has rewritten the literature review chapter of his thesis as a bibliographical study and is seeking publication for the first time. Letter 2 introduces a research paper written by several authors and demonstrates how to act as the corresponding author when submitting a multi-author manuscript. Letter 3 posits that the author met the journal editor at a recent conference where an earlier version of the paper now being submitted for a theme issue of the journal was presented.
Download –> Letter 1: A Doctoral Candidate Seeking His First Publication
Joe Student Department of English University of the Western Shore San Francisco, CA, USA 98765 777-999-8888 [email protected]
Dr. Brian Editing Editor-in-Chief Journal of Analytical Middle English Bibliography New York, NY, USA 12345 [email protected]
November 8, 2017
Dear Dr. Editing,
I am writing to submit my article entitled ‘A Bibliography of Hoccleve Studies from the Fifteenth Century to 2017: Patterns of Readership and Response’ for publication in the Journal of Analytical Middle English Bibliography . This manuscript is based on a chapter of my doctoral thesis, supervised by Dr Hoccleve Specialist, and has not been published or submitted elsewhere for consideration.
I believe this manuscript is appropriate for the Journal of Analytical Middle English Bibliography because it combines a complete list and critical summary of previous studies with an in-depth analysis of not only individual contributions, but also the larger patterns of scholarship and their possible significance through the centuries. As I argue in the paper, the autobiographical nature of Hoccleve’s writing and the bouts of madness he claims to have experienced are topics upon which perspectives and approaches swing on a particularly long pendulum. Shifts in opinion regarding the literary quality of Hoccleve’s poetry are similarly striking. Current trends and the annotated Hoccleve bibliography will likely prove of special interest to many of your readers, enabling future research and encouraging scholarly self-awareness.
If you decide to consider the manuscript for publication, I suggest the following two experts as qualified reviewers:
Dr. Medieval Scholarship Professor of English, Southern University [email protected]
Dr. Manuscript Expert Director of Medieval Studies, Northern University [email protected]
Many thanks for your time and consideration. I look forward to your response.
Joe Student
Joe Student Ph.D. Candidate and Teaching Assistant Department of English University of the Western Shore
Download –> Letter 2: A Corresponding Author Submitting an Article Written by Several Researchers
Jane Researcher Private Plant Research Institute 9201 Pink Greenhouse Place Coquitlam, BC, Canada, V0V 1A1 604-604-6044 [email protected]
Dr Samuel Botanist Managing Editor Growing Our Greenhouse: A Journal of Current Research 2020 Glass Hill Colorado Springs, CO, USA, 59678 [email protected]
November 22, 2017
Dear Dr Botanist,
I am delighted to submit an original research article entitled ‘LED Lights Increase Vitamin C Content in Greenhouse Cherry Tomatoes’ for publication in Growing Our Greenhouse: A Journal of Current Research . My colleagues and I at the Private Plant Research Institute in Coquitlam conducted the research and coauthored the manuscript; a full list of the names and affiliations of all ten coauthors is attached. We have all approved the manuscript for submission to Growing Our Greenhouse , and I have been chosen as the corresponding author.
The article is particularly appropriate for the journal’s section dedicated to the cultivation of fruits and vegetables. It is, in fact, a continuation of the research presented in our article ‘Can LED Lights Really Replace the Sun for Tomatoes?’ which was published in that section of Growing Our Greenhouse two years ago. Then we were analysing the results of our first two seasons of growing tomatoes under LED lights. One of the unexpected discoveries we made as we determined which plants and lights produced the best results was that vitamin C content appeared to increase when the ripening fruit was exposed to LED light.
The research reported in the manuscript I am submitting today was designed to investigate further the apparent increases in vitamin C. Its methodology is similar to that of our earlier study, but we used only those cherry tomato plants that we had already shown could thrive under LED lights. We also established a larger number of experimental groups to explore the effects of variables such as light colour, light intensity, hours of exposure, ambient temperature and presence or absence of sunlight. Our findings were convincing to say the least, with vitamin C content doubling and sometimes trebling in fruit exposed to additional LED light. Even fruit given only LED lighting and deprived of all natural sunlight far exceeded the vitamin C content of those tomatoes exposed to natural sunlight alone.
We trust that your readers will find our hands-on empirical method as effective as they have in the past and benefit from our practices and discoveries as they grow and experiment in their own greenhouses.
Thank you for your continuing interest and consideration.
Yours sincerely,
Jane Researcher
Jane Researcher Research Director, Private Plant Research Institute
Download –> Letter 3: A Conference Participant Submitting a Paper to the Journal Editor She Met
Sheila Presenter Chair, School of Business Management Yorkshire University 2121 University Road York, North Yorkshire, UK, YO33 7EE 01904 323232 [email protected]
Dr Margaret Publisher Editor-in-Chief Journal of Innovative Business Studies 178B West Central Avenue London, UK, EC9M 6BB [email protected]
25 November 2017
Dear Dr Publisher,
It was a pleasure meeting you and discussing our similar interests at the Business Management conference in London a couple of weeks ago. As promised, I have revised my presentation and am submitting it for your consideration for the upcoming issue of the Journal of Innovative Business Studies dedicated to management innovations. The new title of the manuscript is ‘Empathy as a Management Strategy Yields Significant Increases in Efficiency and Productivity.’
You might recall that we discussed the challenges of reshaping my presentation, which was designed to generate in conference attendees the emotional responses it discusses, to conform to the structural requirements of the Journal of Innovative Business Studies . The journal’s author instructions were actually very helpful, and I believe the overall argument of the paper is now clearer as a result of the rearrangement. I also took a look at the recent Journal of Innovative Business Studies articles by Sally Scholar and John Researcher that you recommended. The former was particularly helpful and I have cited it more than once in my closing discussion. That discussion has benefited significantly from our long talk at the conference and I hope you do not object to my acknowledgement of your insight.
As you know, the research presented in the manuscript is original and has not been published or submitted elsewhere. My methods comply with the journal’s ethical standards, I have no conflicts of interest to disclose and I have removed all traces of my identity in preparation for blind review. I would respectfully request that Stephen Harsh not review the manuscript, however. His knowledge in this area is extensive, but you may remember from his comments at the conference that he does not share my approach to management or view my recent research with a positive eye. I believe the following two experts would serve as more appropriate reviewers of my paper:
Frederick Newapproach CEO, Management Innovations UK Inc. [email protected] Samantha Kindheart Chair, Department of Business Management University of the Wolds [email protected]
I look forward to seeing you at the upcoming conference in Leeds. In the meantime, let me take this opportunity to thank you for your interest and consideration.
Best regards,
Sheila Presenter
Sheila Presenter Chair, School of Business Management Yorkshire University
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Writing a persuasive cover letter for your manuscript
About this video.
Submitting your manuscript without a cover letter or an incomplete one can impact the outcome of your submission. Strong cover letters efficiently introduce your work to the editor, but also communicates why your paper is of interest to the journal audience and contributory to overall science.
In this Researcher Academy module, experts Anthony Newman and Lora Heisler give you important insights about writing strong and persuasive cover letters. This webinar will give an exhaustive check list on writing an effective cover letter which brings attention to your paper and helps it get published.
You will come away with the knowledge of what cover letters are, how they support your manuscript and how you can write an airtight cover letter, covering your research scope, objectives and goals.
About the presenter
Senior Publisher, Life Sciences, Elsevier
Anthony Newman is a Senior Publisher with Elsevier and is based in Amsterdam. Each year he presents numerous Author Workshops and other similar trainings worldwide. He is currently responsible for fifteen biochemistry and laboratory medicine journals, he joined Elsevier over thirty years ago and has been Publisher for more than twenty of those years. Before then he was the marketing communications manager for the biochemistry journals of Elsevier. By training he is a polymer chemist and was active in the surface coating industry before leaving London and moving to Amsterdam in 1987 to join Elsevier.
Chair in Human Nutrition, The Rowett Institute, The Institute of Medical Sciences, University of Aberdeen.
Lora Heisler, Ph.D. is Chair in Human Nutrition at the Rowett Institute, University of Aberdeen, Scotland, where she is Head of the Obesity and Food Choice research theme. Professor Heisler has enjoyed being an active member of various journal editorial boards for more than a decade. She was appointed as Deputy Editor of Elsevier’s journal Molecular Metabolism in 2018. Professor Heisler received her B.A. from Boston University, M.Sc. from London School of Economics and Political Sciences and Ph.D. from Tufts University. She undertook postdoctoral fellowships at the University of California at San Francisco and Beth Israel Deaconess/Harvard Medical School. Professor Heisler began her independent research group at Harvard Medical School and then relocated to the University of Cambridge in the UK. Her active research group moved to the Rowett Institute, University of Aberdeen in 2013 where they investigate the neurobiology of obesity and type 2 diabetes.
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How to Write an Effective Cover Letter for Journal Submission | Example Cover Letter
When submitting your manuscript to a journal, it is important to include a well-written cover letter which could help your paper to reach the next level of the process. A good cover letter can voice your manuscript on behalf of you to the journal editor. You can take this opportunity to describe why your manuscript will be of importance and interesting to the journal’s readers, which is something that every journal editor looks for. Therefore, it is worth spending time to write a coherent and convincing cover letter for journal article submission. This article provides the best cover letter example format for your easy understanding.
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Before start writing your cover letter, check the instructions for authors of your journal for any specific information to be included in the cover letter. Some journals suggest including few additional details in the cover letter.
The cover letter should claim that your article is a good fit for the journal and it should highlight your major research findings. Specify the theme or scope of the journal under which you are submitting the manuscript. The author should assure the editor that there are no conflicts of interest to publish your manuscript.
To help you with this, iLovePhD imparts you how to write an effective cover letter to a journal for research article submission, providing examples of what should be included, what should not be included, and a sample template of the cover letter.
Key points to include:
- Editor’s name (you can find this on the journal webpage ).
- Name of the journal
- Your article’s title
- Brief description of the novelty of the research and emphasis on your major research findings.
- A statement that your paper is not currently under consideration by another journal
- Contact information for you and any co-authors
- Confirm that you have no conflicts of interest
- A list of potential reviewers (If asked by the journal)
- Any researchers/reviewers who should not review your manuscript (If asked by the journal)
Points to avoid:
- Keep your cover letter to a maximum of one page (brief introduction and overview).
- Don’t copy your abstract into your cover letter; instead explain significance and novelty of your work in your own words.
- Don’t use too much jargon or acronyms; instead use simple, easy and straightforward language.
- Avoid spelling and grammar errors and ensure your letter is professional before submitting.
Example Cover Letter for Journal Submission
The best cover letter example for any publication (elsevier, wiley, IEEE, springer, pubmed, taylor and francis, and SAGE ) shown below:
Dr. / Prof. (Editor’s name)
Editor-in-Chief
Journal name
Dear Dr. /Prof. ( Editor’s name)
I/we wish to submit a research manuscript entitled “(title of research article)” for publishing in your esteemed journal. ( Briefly describe your research work in your own words. Don’t paste your abstract here. Clearly explain the novelty of your work and its significance and the reason to choose this journal for publication .)
I/we declare that all the authors ( all the authors’ name ) of this manuscript agreed to submit the manuscript to the journal ( Journal name ). We also agree to transfer copyright from the authors to the journal. The manuscript has been prepared as per the journal’s guidelines and checked for language correction.
I/we do confirm that this work is original and the manuscript is not currently under consideration for publication elsewhere.
Please address all the correspondence pertaining to this manuscript to me at ( email address ).
Thanking you
( Your name )
I Hope, this article helps you to know how to write an effective cover letter with an example to a journal for research article submission.
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How to Write a Research Paper? Research Paper Format
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Writing a Journal Cover Letter [Free Template]
Journal cover letters are your chance to lobby on behalf of your manuscript. This AJE Journal Cover Letter Guide offers some useful tips for getting them right. It also includes a free journal cover letter template.
Ben Mudrak, PhD
PhD, Molecular Genetics and Microbiology Duke University
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The cover letter accompanying your journal submission is your chance to lobby on behalf of your manuscript. The letter is far from just a formality and should be written with the same care as your manuscript’s text (if not more). Ultimately, your cover letter is designed to influence the decision of the editor to send your manuscript out for peer review. The letter will argue that your manuscript is a good fit for the journal you are submitting it to and highlight your most important findings. Let us help you produce the most effective cover letter possible.
Getting ready to submit your manuscript? Download our comprehensive Free Journal Cover Letter Writing Guide with Template
A cover letter should be written like a standard business letter :
Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal’s online submission system, but it is proper to provide it in the cover letter, too.
Begin your cover letter with a paragraph that states the name of the manuscript and the names of the authors. You can also describe what type of manuscript your submission is (research article, review, case report , etc.). In this first paragraph and the next, describe the rationale behind your study and the major findings from your research. You can refer to prior work that you have published if it is directly related.
Next, write a short paragraph that explains why your manuscript would be a good fit for the journal. Do not simply state that your manuscript is “of interest to the field” or “novel.” Address specific aspects of the journal’s Aims & Scope statement. If the journal expresses interest in research with a clinical application, be sure to highlight the importance of your work in terms of clinical implications. If the journal mentions that it focuses on nanostructured materials, explain how your work involved such materials. Even if your work is not a perfect fit for the journal, be sure to address some of the Aims & Scope statement, and explain why your manuscript would be of interest to the journal’s readers.
Finally, close with a brief paragraph indicating the following:
- The manuscript is original (i.e., you wrote it, not copied it)
- No part of the manuscript has been published before, nor is any part of it under consideration for publication at another journal
- There are no conflicts of interest to disclose
- A list of potential reviewers (only if requested by the journal)
- Any researchers who should NOT review your manuscript
Together, this information provides assurance to the editor that your manuscript merits consideration for publication in their journal and that you are interested specifically in their journal. Sometimes great science will be reviewed regardless of the cover letter, but a well written cover letter is useful for the vast majority of scientists who want to make their research stand out.
Best of luck with your research! If you have any questions about your cover letter, write us anytime.
Journal Cover Letter Templates
Click here to download a Microsoft Word template for a standard journal cover letter (also available with instructions in Chinese , Japanese , Korean , Portuguese , and Spanish ). A full set of the information in this post can be found here .
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Crafting an Appropriate Running Title for Your Scientific Paper
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Choosing Effective Keywords
As the volume of research output and the number of journals expand, identifying relevant studies in the literature is becoming increasingly challenging. To facilitate online... Read More »
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Cover letters
A good cover letter will help "sell" your manuscript to the journal editor. it is not enough to send a manuscript to a journal editor like this:.
Dear Editor-in-Chief,
I am sending you our manuscript entitled "Large Scale Analysis of Cell Cycle Regulators in bladder cancer" by Researcher et al. We would like to have the manuscript considered for publication in Pathobiology.
Please let me know of your decision at your earliest convenience.
With my best regards,
Sincerely yours,
A Researcher, PhD
Instead, check to see whether the journal's Instructions for Authors have any cover letter requirements (e.g., disclosures, statements, potential reviewers).
Then, write a letter that explains why the Editor would want to publish your manuscript:
Common phrases:
- Please find enclosed our manuscript, "[manuscript title]" by [first author's name] et al., which we would like to submit for publication as a [publication type] in [name of the journal].
- To our knowledge, this is the first report showing...
- We believe our findings would appeal to the readership of [journal name].
- Please address all correspondence to:
- We look forward to hearing from you at your earliest convenience.
All cover letters should contain these sentences:
- We confirm that this manuscript has not been published elsewhere and is not under consideration by another journal.
- All authors have approved the manuscript and agree with its submission to [insert the name of the target journal].
Submission checklist Before submitting your manuscript, thoroughly check its quality one more time. Evaluate it critically-could anything be done better?
Be sure that:
- The manuscript follows the submission guidelines
- All files are in the correct file format and of the appropriate resolution or size
- The spelling and grammar are correct
- You have contact information for all authors
- You have completed online registration for the submission process for your target journal
- You have written a persuasive cover letter
- Publication Recognition
How to Submit a Paper for Publication in a Journal
- 4 minute read
Table of Contents
Whether you’ve done it before, or not, submitting a paper for publication in a journal is, to say the least, a process that brings great anxiety and stress. After all your hard work for many months, or even years, recognition is finally at your grasp. That is why there no room for mistakes.
What to Expect of the Scientific Publishing Process
If you are a beginner, you might be struggling to know exactly what to do. After all, it is a step-by-step process, sometimes with a lot of players and paperwork involved; it’s not always evident what to do next. An excellent, high-quality manuscript is the best way to give a good impression from the beginning, putting your paper on the right track for a successful submission. At Elsevier, with our Language Editing services , we not only revise your manuscript, but guarantee there are no text errors.
If, on the other hand, you have already published articles, you might have enough experience to know that each paper submission in a journal is different. Either the journal is different, or the context has changed, or the peers are new. You never know what can go right or wrong, other than the variable that lies under your control – that the manuscript is error-free and spot-on for successful acceptance. In this case, you might consider Elsevier’s professional Language Editing services to amend your text to the target journal’s requirements, helping you focus on other projects.
Scientific Paper Submission. Are you ready? Let’s go!
For many researchers, putting their paper through the professional journal submission process is stressful. Here is a simple to-do list which might help you go through all of it with some peace of mind:
- Use an external editing service, such as Elsevier’s Author Services if you need assistance with language.
- Free e-learning modules on preparing your manuscript can be found on Researcher Academy.
- Mendeley makes your life easier by helping you organize your papers, citations and references, accessing them in the cloud on any device, wherever you are.
- Do not rush submitting your article for publication Carefully re-read and revise your manuscript. Re-reading is essential in the research field and helps identify the most common problems and shortcomings in the manuscript, which might otherwise be overlooked. Often, reading your text out loud will uncover more errors than reading silently to yourself. If you are doubtful about the quality of your text, consider Elsevier’s Professional Language Editing services . Our professional team is trained to provide you with an optimal text for successful submission.
- Read the journal’s aims and scope to make sure they match your paper.
- Check whether you can submit – some journals are invitation only.
- Use the journal’s metrics to measure its impact. In fact, you can also check other additional info – like speed and reach to understand if it’s the right one for you.
- If you’re a post doc, check out our free access program.
- Read the aims and scope and author guidelines of your target journal carefully Once you think your manuscript is ready for submission, the next important step is to read the aims and scope of the journals in your target research area. Doing so will improve the chances of having your manuscript accepted for publishing.
- Submit a cover letter with the manuscript Never underestimate the importance of a cover letter addressed to the editor or editor-in-chief of the target journal. A good cover letter should underline 3 main aspects: the main theme of the paper, its originality/novelty and the relevance of the manuscript to the target journal.
- Make a good first impression with your title and abstract The title and abstract are incredibly important components of a manuscript as they are the first elements a journal editor sees. They create interest and curiosity about the whole work.
Now, what happens if your paper gets rejected by the journal ? It is, by no means, the end of the world. There are very real steps you can take to ultimately get published in a reputable journal.
The Science of Article Publishing
Article publishing is every researcher’s aim. It brings visibility and recognition, essential factors for those who intend to build a full career in research. However, most scientists feel handicapped or lost when it comes to conveying their findings or ideas to others. For many, it can be difficult to re-format a certain type of text to another, be aware of formatting requirements and translate their work into visually appealing outcomes. Additionally, keeping track of all the steps needed to submit an article for publication can be overwhelming and take too much time that could be spent doing new research.
At Elsevier, we believe everyone should be doing what they do best: in this case, leave research for scientists and leave the science of turning the best ideas into excellent quality text to our professionals.
Language Editing Services by Elsevier Author Services:
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How can I suggest or oppose reviewers for my submission?
When submitting to Editorial Manager you may be asked to suggest potential reviewers, if so you may be required to suggest a minimum number of reviewers. In addition, you may be asked if you oppose any certain people as reviewers.
Authors are responsible for locating the reviewers to suggest, journals do not hold a central list of reviewers for authors to select from. Authors are encouraged to check the Editorial Board listings for a journal if they find it difficult to offer their own suggestions.
Not all journals support this function. You can check this, and specific requirements for suggesting/opposing reviewers, in your journal's Guide for Authors on the journal homepage.
Follow these steps suggest or oppose a reviewer:
- At a minimum, most journals require a name, institution, and email address.
- At a minimum, most journals require a name, institution, and reason that this person should not review your submission.
- Start submitting your manuscript and select an article type. If the journal has enabled the Suggest and/or Oppose reviewer option, it will be under the "Review Preferences" submission step.
- Fill in the information for your suggested reviewer. Required fields are in red. See screenshot .
- When you have met the minimum number required, the red text above the list will disappear.
- Click ' Add Opposed Reviewer '.
- Fill out the details as described above for suggested reviewers.
- Save the record.
- Note that the editors will look at the Reason you provide and make their own judgement on whether to invite this person as a reviewer.
After completing these steps:
- If you've suggested a reviewer, editor may send them an invitation to review your submission.
- If you've opposed a reviewer, the editor will keep this in mind but will make the final judgement. If the editor begins to invite this person, they will be notified that you opposed them, and see your reason.
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How to Write a Cover Letter for Journal Submission
If you’re looking for solid advice on how to write a strong journal submission cover letter that will convince journal editors to review your research paper, then look no further! We know that cover letters can impact an editor’s decision to consider your research paper further.
This guide aims to explain (1) why you should care about writing a powerful cover letter, (2) what you should include in it, and (3) how you should structure it. The last segment will include a free downloadable submission cover letter template with detailed how-to explanations and some useful phrases. Finally, be sure to get journal manuscript editing , cover letter editing , and other academic editing services by Wordvice’s professional editors to ensure that you convey an academic style and error-free text, along with including all of the most important content.
Why does a good cover letter matter?
While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.
While your research paper’s role is to prove the merits of your research, a strong introductory cover letter is your opportunity to highlight the significance of your research and “sell” its concept to journal editors.
Sadly, we must admit that part of the decision-making process of whether to accept a manuscript is based on a business model. Editors must select articles that will interest their readers. In other words, your paper, if published, must make money . When it’s not quite clear how your research paper might generate interest based on its title and content alone (for example, if your paper is too technical for most editors to appreciate), your cover letter is the one opportunity you will get to convince the editors that your work is worth further review.
In addition to economic factors, many editors use the cover letter to screen whether authors can follow basic instructions . For example, if a journal’s guide for authors states that you must include disclosures, potential reviewers, and statements regarding ethical practices, failure to include these items might lead to the automatic rejection of your article, even if your research is the most progressive project on the planet! By failing to follow directions, you raise a red flag that you may be careless, and if you’re not attentive to the details of a cover letter, editors might wonder about the quality and thoroughness of your research. This is not the impression you want to give editors!
What to Include in a Cover Letter for a Journal Submission
We can’t stress this enough: Follow your target journal’s instructions for authors ! No matter what other advice you read in the vast webosphere, make sure you prioritize the information requested by the editors of the journal you are submitting to. As we explained above, failure to include required statements will lead to an automatic “ desk rejection ”.
With that said, below is a list of the most common elements you must include in your cover letter and what information you should NOT include:
Essential information:
- Editor’s name (when known)
- Name of the journal to which you are submitting
- Your manuscript’s title
- Article type (review, research, case study, etc.)
- Submission date
- Brief background of your study and the research question you sought to answer
- Brief overview of methodology used
- Principle findings and significance to scientific community (how your research advances our understanding of a concept)
- Corresponding author contact information
- Statement that your paper has not been previously published and is not currently under consideration by another journal and that all authors have approved of and have agreed to submit the manuscript to this journal
Other commonly requested information:
- Short list of similar articles previously published by the target journal
- List of relevant works by you or your co-authors that have been previously published or are under consideration by other journals. You can include copies of those works.
- Mention of any prior discussions with editor(s) (for example, if you discussed the topic with an editor at a conference)
- Technical specialties required to evaluate your paper
- Potential reviewers and their contact information
- If needed, reviewers to exclude (this information is most likely also requested elsewhere in online submissions forms)
Other disclosures/statements required by the journal (e.g., compliance with ethical standards, conflicts of interest , agreement to terms of submission, copyright sign-over, etc.)
What you should NOT do:
- Don’t use too much jargon or include too many acronyms.
- Don’t over-embellish your findings or their significance. Avoid words such as “novel,” “first ever,” and “paradigm-changing.” These types of statements show bias and will make the editor question your ability to assess your work’s merits objectively.
- Don’t name-drop. Listing people who might endorse your paper and discussing authors’ reputations do not interest editors. They want to know if your content fits their criteria, so focus solely on addressing that point.
- Don’t write a novel. While you want to adequately explain your work and sell its concept to editors, keep your cover letter to a maximum of one page. The letter is only meant to be an introduction and brief overview.
- Avoid humor . As much as we want to grab the editors’ attention, there are too many ways in which humor can go wrong!
How to Structure a Cover Letter
You should use formal language in your cover letter. Since most submissions are delivered electronically, the template below is in a modified e-mail format. However, if you send your cover letter on letterhead (PDF or hard copy by mail), move your contact information to the upper-left corner of the page unless you use pre-printed letterhead, in which case your contact information should be centered at the top of the letter.
ANNOTATED TEMPLATE Journal Submissions Cover Letter
[Journal Editor’s First and Last Name][, Graduate Degree (if any)] TIP: It’s customary to include any graduate degrees in the addressee’s name. e.g., John Smith, MD or Carolyn Daniels, MPH [Title] e.g., Editor-in-Chief, Managing Editor, Co-Editors-in-Chief [Journal Name] [Journal Address] [Submission Date: Month Day, Year]
Dear Dr./Mr./Ms. [Editor’s last name]:
TIP: Where the editor’s name is not known, use the relevant title employed by the journal, such as “Dear Managing Editor:” or “Dear Editor-in-Chief:”. Using a person’s name is best, however.
TIP: Use “Ms.” and never “Mrs.” or “Miss” in formal business letters.
TIP: Never use “Dear Sirs:” or any similar expression. Many editors will find this insulting, especially given that many of them are female!
[Para.1: 2–3 sentences] I am writing to submit our manuscript entitled, [“Title”] for consideration as a [Journal Name][Article Type]. [One to two sentence “pitch” that summarizes the study design, where applicable, your research question, your major findings, and the conclusion.]
e.g., I am writing to submit our manuscript entitled, “X Marks the Spot” for consideration as an Awesome Science Journal research article. We examined the efficacy of using X factors as indicators for depression in Y subjects in Z regions through a 12-month prospective cohort study and can confirm that monitoring the levels of X is critical to identifying the onset of depression, regardless of geographical influences.
TIP: Useful phrases to discuss your findings and conclusion include:
- Our findings confirm that…
- We have determined that…
- Our results suggest…
- We found that…
- We illustrate…
- Our findings reveal…
- Our study clarifies…
- Our research corroborates…
- Our results establish…
- Our work substantiates…
[Para. 2: 2–5 sentences] Given that [context that prompted your research], we believe that the findings presented in our paper will appeal to the [Reader Profile] who subscribe to [Journal Name]. Our findings will allow your readers to [identify the aspects of the journal’s Aim and Scope that align with your paper].
TIP: Identify the journal’s typical audience and how those people can utilize your research to expand their understanding of a topic. For example, if many of your target journal’s readers are interested in the public policy implications of various research studies, you may wish to discuss how your conclusions can help your peers to develop stronger policies that more effectively address public concerns.
TIP: Include context about why this research question had to be addressed.
e.g., “Given the struggle policymakers have had to define proper criteria to diagnose the onset of depression in teenagers, we felt compelled to identify a cost-effective and universal methodology that local school administrators can use to screen students.”
TIP: If your paper was prompted by prior research, state this. For example, “After initially researching X, Y approached us to conduct a follow-up study that examined Z. While pursuing this project, we discovered [some new understanding that made you decide the information needed to be shared with your peers via publication.]”
e.g., Given the alarming increase in depression rates among teenagers and the lack of any uniform practical tests for screening students, we believe that the findings presented in our paper will appeal to education policymakers who subscribe to The Journal of Education . Although prior research has identified a few methods that could be used in depression screening, such as X and Y, the applications developed from those findings have been cost-prohibitive and difficult to administer on a national level. Thus, our findings will allow your readers to understand the factors involved in identifying the onset of depression in teenagers better and develop more cost-effective screening procedures that can be employed nationally. In so doing, we hope that our research advances the toolset needed to combat the concerns preoccupying the minds of many school administrators.
[Para 3: Similar works] “This manuscript expands on the prior research conducted and published by [Authors] in [Journal Name]” or “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored in the following papers also published by [Journal Name].”
TIP: You should mention similar studies recently published by your target journal, if any, but list no more than five. If you only want to mention one article, replace the preceding sentence with “This paper [examines a different aspect of]/ [takes a different approach to] the issues explored by [Authors] in [Article Title], also published by [Journal Name] on [DATE].”
[Para. 4: Additional statements often required] Each of the authors confirms that this manuscript has not been previously published and is not currently under consideration by any other journal. Additionally, all of the authors have approved the contents of this paper and have agreed to the [Journal Name]’s submission policies.
TIP: If you have previously publicly shared some form or part of your research elsewhere, state so. For example, you can say, “We have presented a subset of our findings [at Event]/ [as a Type of Publication Medium] in [Location] in [Year].”
e.g., We have since expanded the scope of our research to contemplate international feasibility and acquired additional data that has helped us to develop a new understanding of geographical influences.
[Para. 5: Potential Reviewers] Should you select our manuscript for peer review, we would like to suggest the following potential reviewers/referees because they would have the requisite background to evaluate our findings and interpretation objectively.
- [Name, institution, email, expertise]
To the best of our knowledge, none of the above-suggested persons have any conflict of interest, financial or otherwise.
TIP: Include 3–5 reviewers since it is likely that the journal will use at least one of your suggestions.
TIP: Use whichever term (“reviewer” or “referee”) your target journal uses. Paying close attention to a journal’s terminology is a sign that you have properly researched the journal and have prepared!
[Para. 6: Frequently requested additional information] Each named author has substantially contributed to conducting the underlying research and drafting this manuscript. Additionally, to the best of our knowledge, the named authors have no conflict of interest, financial or otherwise.
[Your Name]
Corresponding Author Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]
Additional Contact [should the corresponding author not be available] Institution Title Institution/Affiliation Name [Institution Address] [Your e-mail address] [Tel: (include relevant country/area code)] [Fax: (include relevant country/area code)]
Quick Cover Letter Checklist Before Submission
- Set the font to Arial or Times New Roman, size 12 point.
- Single-space all text.
- Use one line space between body paragraphs.
- Do not indent paragraphs.
- Keep all text left justified.
- Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision.
- Double-check the editor’s name. Call the journal to confirm if necessary.
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A cover letter is a simple, brief business letter, designed to introduce your manuscript to a prospective Editor. If the Guide for Authors does not specify what to include in your cover letter, you may wish to include some of the following items: Specify special considerations that should be given to the paper (if any).
The cover letter should explain why your work is perfect for their journal and why it will be of interest to the journal's readers. When writing for publication, a well-written cover letter can help your paper reach the next stage of the manuscript submission process - being sent out for peer review.
Authors must prepare and submit, with their manuscript, a cover letter which includes the following information: TITLE OF THE SUBMITTED MANUSCRIPT: A A ' A A A A: A SHORT STATEMENT (<50 words) OF THE PRECISE PROBLEM OR OBJECTIVE ADDRESSED IN THE PAPER: A VERY BRIEF (<100 words) DESCRIPTION OF THE ESSENCE OF YOUR APPROACH:
FORMATTED COVER LETTER American Journal of Obstetrics & Gynecology This form is optional, only intended for the corresponding/responsible author's files, and to assist him/her in ensuring that the co-authors' have met all editorial polices. Statement of Authorship, Acknowledged Contributors and Disclosures Date:
A good cover letter can help to "sell" your manuscript to the journal editor. As well as introducing your work to the editor you can also take this opportunity to explain why the manuscript will be of interest to a journal's readers, something which is always as the forefront editors' mind.
Cover Letter for Journal Submission Checklist Add your contact information, degree, name of the institution List the editor's name, the name of the journal, address, and submission date Greet the editor by name: Dear Mr./Mrs. XYZ Say the title of your manuscript Explain your motivation behind this paper Summarize the research in an abstract
SUBMISSION TEMPLATE This journal uses a submission template for an easier submission process…
Cover Letter for Journal Submission Elsevier Template . A cover letter is a key part of the submission process for any journal. It provides an opportunity to introduce yourself and explain why your paper is a good fit for the journal. The Elsevier template below can be used as a guide when writing your own cover letter.
It depends on journal for which you are submitting. Mainly covering letter for a journal should contain 1. The name of the manuscript and the names of the authors. 2. Brief background of your...
Here are some additional important points to mention in your cover letter for journal submission: 1. Title of the paper and corresponding author details: Although mentioning these details seems obvious, you should ensure that these are included in your cover letter. 2.
Letter 3 posits that the author met the journal editor at a recent conference where an earlier version of the paper now being submitted for a theme issue of the journal was presented. Download -> Letter 1: A Doctoral Candidate Seeking His First Publication Joe Student Department of English University of the Western Shore
Submitting your manuscript without a cover letter or an incomplete one can impact the outcome of your submission. Strong cover letters efficiently introduce your work to the editor, but also communicates why your paper is of interest to the journal audience and contributory to overall science.
For example: "I have made every attempt to fully address these comments in the revised manuscript." Be positive in your approach After mentioning the changes you have made to your work, acknowledge that your reviewer's comments and feedback have helped you enrich your manuscript.
Example Cover Letter for Journal Submission The best cover letter example for any publication (elsevier, wiley, IEEE, springer, pubmed, taylor and francis, and SAGE ) shown below: Date To Dr. / Prof. (Editor's name) Editor-in-Chief Journal name Dear Dr. /Prof. ( Editor's name)
Drafting a Cover Letter for Academic Journals Authors: Tianyu Liu John Wiley And Sons - Shanghai China Abstract Writing a cover letter before submitting your manuscript to an academic...
A cover letter should be written like a standard business letter: Address the editor formally by name, if known. Include your contact information, as well. This information is probably available through the journal's online submission system, but it is proper to provide it in the cover letter, too.
A good cover letter will help "sell" your manuscript to the journal Editor. It is not enough to send a manuscript to a journal Editor like this: Dear Editor-in-Chief, I am sending you our manuscript entitled "Large Scale Analysis of Cell Cycle Regulators in bladder cancer" by Researcher et al.
Once you think your manuscript is ready for submission, the next important step is to read the aims and scope of the journals in your target research area. Doing so will improve the chances of having your manuscript accepted for publishing. Submit a cover letter with the manuscript. Never underestimate the importance of a cover letter addressed ...
Start submitting your manuscript and select an article type. If the journal has enabled the Suggest and/or Oppose reviewer option, it will be under the "Review Preferences" submission step. Under Suggest Reviewers, Click 'Add Suggested Reviewer' to open an overlay to enter the details. Fill in the information for your suggested reviewer.
Keep all text left justified. Use spelling and grammar check software. If needed, use a proofreading service or cover letter editing service such as Wordvice to review your letter for clarity and concision. Double-check the editor's name. Call the journal to confirm if necessary.
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