cover letter email definition

Pro-Tip: If you’re applying to several similar opportunities, creating a draft cover letter in advance, geared toward that type of opportunity, can be a helpful way to save time in your actual application process.

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Sample cover letters.

These sample cover letters will help you get started and give you an idea of what to include in your own letters!

A covering email

Learn how to write a covering email to accompany a job application.

Instructions

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

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To : [email protected] From : Susan Nelson Subject : Digital Marketing Executive application

Dear Ms Jones,

I'm writing in response to your advertisement for a Digital Marketing Executive. My name is Susan Nelson and I'm a Social Media Marketing Assistant. I have had this job for the past two years and I believe I am the person you need for your new role.

The bulk of my work involves designing and implementing online marketing campaigns across a range of channels. I am very comfortable using analytics to assess campaign success and drive future initiatives. I work with a range of social media platforms and tools for digital marketing.

I have always worked in the retail industry and am familiar with the seasonal nature of business such as yours and have the skills to push your business forward through creativity and innovation. I would very much like the opportunity to both bring my experience and enthusiasm to this role while continuing to develop professionally and personally.

Following initial research into your company I very much feel we would be a good fit for each other and I would welcome the opportunity to discuss this position with you in person.

Please find attached my CV.

I look forward to hearing from you.

Yours sincerely,

Susan Nelson

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Do you have any tips for writing a good covering email?

Language level

Actually a good covering email should be formal and must include the applicant current role and relevant skills, Moreover applicant must radiate their confidence and interest for the job in their writing. Make sure to attached CV.

From: Grace To: ABC English Academy Subject: Part time Teacher Application

Dear Mr. Kim

I am writing in response to your advertisement for a Part time teacher.My name is Grace Lee, I am a current student in SouthVille University, I believe I would fit the job description. I major in English and have a prior tutoring experience.

I've been tutoring a group of 2nd grader students for nearly a year, I design lesson plan and activity sheets for my students. I work alongside with my students and open to their suggestions and ideas.

I've always love teachinng. It is my passion and pretty much enjoy the job. I would like the opportunity to both bring my enthusiasm and experience to this role while continuing to develop personally and professionally.

Following intial research into your company, I believe I would be great asset to your company. I would welcome the opportunity to discuss the position with you in person.

Please see attached CV.

Best Regards, Grace

I am writing in response to your advertisment …. My name is Zeynep Emsiz and I currently work at this …., in which I have the function of…. I am a student and study ….

I am determined my education will bring your company great succes and I will be suitable for the job. This mainly is based on the personal and particular skills one is ought to know. For example, in the workplace when this occasion happens …., I learned how to act in the fast and most efficient possible way.

Even though I am a full student, I have worked in diverious work places, such as the GMR VO. I had the function of student leader and helped with many experiments, such as the MR Acadmia. Furthermore, I want to acknowledge you of the fact I had an administrative fucntion in a maternity nurse company. At least I voluntarily worked with children as a mentor tutor. All these experiences connect with the function as ‘administrative assistent’.

I hope to have informed you well enough. I am accesible at any time.

I am pleased to hearing from you.

Yours sincerely, Zeynep Emsiz

There are a few errors in the sample text:

"advertisment" should be spelled "advertisement" "succes" should be spelled "success" "one is ought to know" is awkward and could be rephrased as "necessary for the job" "diverious" should be spelled "various" "MR Acadmia" is unclear and should be clarified or rephrased "fucntion" should be spelled "function" "at least" should be "also" or "in addition" "as a mentor tutor" is awkward and could be rephrased as "as a mentor and tutor" "accesible" should be spelled "accessible" "hearing from you" should be "hearing from you soon" or "looking forward to hearing from you"

Dear Human Resources Manager, I am writing in response to your advertisement for a Civil Engineer published on the ABC website. I am a qualified Civil Engineer, and my qualification has been assessed by engineers Australia. I have more than 20 years of experience in the field of engineering, specialising in Road network Planning and management in Australia and overseas. By next year, I would have been working for CBH Australia, which is the largest state government agency responsible for the state road network. I am very confident that my knowledge and experience in the field of the road sector would be a valuable asset to your organisation. I have enclosed my CV for your reference, and you can reach me at any time on my mobile or email to discuss any further queries you may have. Kind Regards, Chami

I've been writing a bunch of cover letter the past days... Introduce yourself and explain which position are you applying for, talk about your past experiencie and how it would be useful for their company. Be formal and fiendly. Finish with a Call to Action😊

Yeah there are many tips, which we can use to improve the structure of a Covering email First of all, we must talk about ourselves. Which duties we can do second of all, we can talk a little about our Experience and our enthusiasm. 3rd, we have to try hardly to convince the Hr through showing, that we read a lot about this Company and we are greatly looking forward to work there

Yes I have tips for writing a good covering email. Such as being precise and to the point. Make sure the email is formal.

Yes, I have many tips to writing a good covering email. 1) Email should be polite in nature as dear not hi 2) email should contain important thing not very detail so short and concise manner. 3) Write about your experience and what you are work in current job. 4) Always write a good style to affect mind whom this email you are sending 5) Describe yourself and tell them your aim is to growth of company.

How to Write a Cover Letter in 2023 | Beginner's Guide

After weeks of heavy job search, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume.

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

Or, here’s what this looks like in practice:

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

Here, you want to include all essential information, including:

In certain cases, you might also consider adding:

And here’s what you shouldn’t mention in your header:

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this.

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

Do you successfully convey that you’re the right pro for the job?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

Middle Management Cover Letter Example

Career Change Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

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COMMENTS

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A cover letter is a one-page business letter that you submit when applying to a job, along with your resume.
the purpose of a cover letter
you will initiate your follow-up telephone call or email and stick to this date!
A covering email
Actually a good covering email should be formal and must include the applicant current role and relevant skills, Moreover applicant must radiate their
How to Write a Cover Letter in 2023
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume). Its purpose is to introduce