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What Is a Cover Letter?

Understanding cover letters, types of cover letters, how to write a cover letter, tips for writing a cover letter.

Cover Letter FAQs

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What Is a Cover Letter? Types and How To Write One

Andrew Ancheta is a finance editor who has reported extensively on cryptocurrency, NFTs, economics, and history. He previously worked as an editor for China Daily.

what is meaning of covering letter

A cover letter is a written document commonly submitted with a job application outlining the applicant's credentials and interest in the open position. Since a cover letter is often one of only two documents sent to a potential employer, a well- or poorly-written letter can impact whether the applicant is called for an interview .

Key Takeaways

7 Cover Letter Blunders

Most job postings are done online and no longer require a physical application. Instead, applicants send companies a copy of their resume along with a cover letter either by email or with a hard copy through the mail. A resume offers a glimpse into the professional and academic experience of a potential employee. The cover letter, on the other hand, acts as an introduction written by the candidate to express their interest in the position and what makes them the best fit for the job.

A good cover letter complements a resume by expanding on items relevant to the job. In essence, it's a sales pitch that describes why the applicant is the best person for the position. Career experts advise job seekers to spend time customizing each cover letter for the particular position, rather than using a generic missive. Although this requires extra effort, it can be very helpful in allowing an applicant to stand out above the competition.

The cover letter provides information to the employer about who the candidate is as a professional and as a person. This includes their areas of interest, professional goals, knowledge, skills they've gained over the years, achievements, passions, and aspirations. The cover letter should be a one-page document that provides a clear and concise idea about why the candidate is the best person for the job . It should also highlight the cultural fit.

While there is no set template for a cover letter, the type of letter that you write will depend on the requirements of each individual company or employer. The information that is included in a cover letter will vary depending on the goals and purpose of your application.

When employers post a job ad that requires a cover letter, they may specify certain requirements for the cover letter to address. For example, they may require applicants to answer certain questions, or to respect a certain word limit. It is important to follow these requirements, as they reflect on the applicant's ability to understand and follow directions.

If the employer does not set any expectations, a typical cover letter should be about a page or less, and may include a formal greeting, contact information, and links to the applicant's portfolio or work. It should highlight any special skills, and explain why you would be a good fit for the position. This is your chance to impress the employer: Even if your resume does not have everything an employer wants, a well-written cover letter can make the applicant stand out from the crowd.

However, it is possible to include too much information. Most employers will simply glance at the majority of their cover letters, and a long-winded essay might end up at the bottom of the pile. A few short paragraphs explaining your skills, and why you chose that specific employer, should be enough to put your best foot forward.

Writing a cover letter doesn't have to be tedious—even though it may seem like it's a chore. Here are a few simple tips you may want to consider when composing your cover letter:

A simple, focused cover letter without any typos or grammatical errors will get you noticed by potential employers.

A perfect resume can often be sabotaged by a poorly thought-out cover letter or one that is laden with mistakes. Whether you include the letter as per required submission guidelines, or you simply want to emphasize your interest in the job, make sure you avoid making these blunders.

How Long Should a Cover Letter Be?

According to Indeed , a leading job-seeking site, a typical cover letter should be about three or four paragraphs long and highlight any special experience or achievements that make the applicant exceptionally well-suited to the position.

How Do You Start a Cover Letter?

A cover letter should start with a formal greeting, preferably addressed to the hiring manager. If you do not know who will be reading your cover letter, a generic "to whom it may concern" is an acceptable, albeit old-fashioned, way to address a cover letter. It is also acceptable to address the letter to a title, such as "Dear Hiring Manager," or "Dear Talent Acquisition Team."

What Should a Cover Letter Contain?

An effective cover letter should highlight the applicant's skills, experience, and any achievements that make them a good fit for their prospective employer. It is also a good chance to mention anything that is not included in the resume: For example, if an applicant is drawn to a certain employer because they love a certain product, the cover letter is a great place to mention it. Make sure your cover letter also includes your name and contact information.

In a competitive jobs market, an effective cover letter is one way to make a job application stand out. This is a chance for an applicant to demonstrate why they think they would be a good fit. However, a poorly-written or meandering cover letter can hurt an application more than it helps.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Pages 3 and 5.

Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Page 5.

Jobscan. " Cover Letter Formats ."

Indeed. " What Is a Cover Letter? "

Indeed. " How to Address a Cover Letter (With Examples). "

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How to Write a Cover Letter in 2023 | Beginner's Guide

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After weeks of heavy job search, you’re almost there!

You’ve perfected your resume.

You’ve short-listed the coolest jobs you want to apply for.

You’ve even had a friend train you for every single interview question out there.

But then, before you can send your application and call it a day, you remember that the job ad requires a cover letter.

Now you’re stuck wondering how to write a cover letter ...

Don’t panic! We’ve got you covered. Writing a cover letter is a lot simpler than you might think.

In this guide, we’re going to teach you how to write a cover letter that gets you the job you deserve.

So, let’s get started with the basics!

What is a Cover Letter? (and Why It’s Important)

A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can spark the HR manager’s interest and get them to read your resume.

A bad cover letter, on the other hand, might mean that your application is going directly to the paper shredder. So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

How does a good cover letter look, you might ask. Well, here’s an example:

how to write cover letter

Keep in mind, though, that a cover letter is a supplement to your resume, not a replacement. Meaning, you don’t just repeat whatever is mentioned in your resume.

If you’re writing a cover letter for the first time, writing all this might seem pretty tough. After all, you’re probably not a professional writer.

job search masterclass ebook

The thing is, though, you don’t need to be creative, or even any good at writing. All you have to do is follow a tried-and-tested format:

Or, here’s what this looks like in practice:

structure of a cover letter

How to Write the Perfect Cover Letter (And Get Hired!)

Now that we’ve got the basics out of the way, we’re going to guide you through the process of writing a cover letter step by step.

Step #1 - Pick the Right Cover Letter Template

A good cover letter is all about leaving the right first impression.

So, what’s a better way to leave a good impression than a well-formatted, visual template?

cover letter templates

You can simply pick one of our hand-picked cover letter templates , and you’ll be all set in a jiffy!

As a bonus, our AI will even give you suggestions on how to improve your cover letter on the go.

Step #2 - Start the Cover Letter with a Header

As with a resume, it’s important to start your cover letter with a Contact Information section:

contact information on a cover letter

Here, you want to include all essential information, including:

In certain cases, you might also consider adding:

And here’s what you shouldn’t mention in your header:

matching resume and cover letter

Step #3 - Greet the Hiring Manager

Once you’ve properly listed your contact information, you need to start writing the cover letter contents.

The first thing to do here is to address the cover letter to the hiring manager .

That’s right, the hiring manager! Not the overly popular “Dear Sir or Madam.” You want to show your future boss that you did your research and are really passionate about working with their team.

No one wants to hire a job seeker who just spams 20+ companies and hopes to get hired in any of them.

So, how do you find out who’s the hiring manager? There are several ways to do this.

The simplest option is to look up the head of the relevant department on LinkedIn. Let’s say you’re applying for the position of a Communication Specialist at Novoresume. The hiring manager is probably Head of Communications or Chief Communications Office.

So, you do a quick lookup on LinkedIn:

linkedin search cco

And voila! You have your hiring manager.

Or let’s say you’re applying for the position of a server. In that case, you’d be looking for the “restaurant manager.”

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

Here are several other greetings you could use:

Step #4 - Write an Attention-Grabbing Introduction

First impressions matter, especially when it comes to your job search.

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph .

The #1 problem we see with most cover letter opening paragraphs is that they’re usually extremely generic. Most of them look something like this..

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

See the issue here? This opening paragraph doesn’t say pretty much anything except the fact that you’ve worked the job before.

Do you know who else has similar work experience? All the other applicants you’re competing with.

Instead, you want to start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

So now, let’s make our previous example shine:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed their sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as excellence in sales, makes me the right candidate for the job.

See the difference between the two examples? If you were the hiring manager, which sales manager would you hire, Jonathan or Michael?

Now that we’ve covered the introduction, let’s talk about the body of your cover letter. This part is split into two paragraphs: the first is for explaining why you’re the perfect person for the job, and the latter is for proving that you’re a good fit for the company.

So, let’s get started...

Step #5 - Explain why you’re the perfect person for the job

This is where you show off your professional skills and convince the HR manager that you’re a better fit for the job than all the other applicants.

But first things first - before you even write anything, you need to learn what the most important requirements for the role are. So, open up the job ad and identify which of the responsibilities are the most critical.

For the sake of the example, let’s say you’re applying for the position of a Facebook Advertiser. You scan the job ad and see that the top requirements are:

Now, in this section, you need to discuss how you fulfill these requirements. So, here’s how that would look for our example:

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+ . As the sole digital marketer at the company, I managed the ad creation & management process end-to-end. Meaning, I created the ad copy , images, picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

Google Search

Are you a student applying for your first internship? You probably don’t have a lot of work experience to show off in this section. Learn how to write an internship cover letter here.

Step #6 - Explain why you’re a good fit for the company

Once you’ve written the last paragraph, you might be thinking - I’m a shoo-in for the job! What else do I need to write? I’ll just wrap up the cover letter and hit that sweet SEND button.

Well, no. You’re not quite there yet.

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .

Meaning, you also need to convince the HR manager that you’re really passionate about working with them.

How do you do this? Well, as a start, you want to do some research about the company. You want to know things like:

So, get to Googling. Chances are, you’ll find all the information you need either on the company website or somewhere around the web.

Then, you need to figure out what you like about the company and turn that into text.

Let’s say, for example, you’re passionate about their product and you like the culture of innovation / independent work in the organization.

You’d write something like:

I’ve personally used the XYZ Smartphone, and I believe that it’s the most innovative tech I’ve used in years. The features such as Made-Up-Feature #1 and Made-Up-Feature #2 were real game changers for the device.

I really admire how Company XYZ thrives for excellence for all its product lines, creating market-leading tech. As someone that thrives in a self-driven environment, I truly believe that I and Company XYZ will be a great match.

What you don’t want to do here is be super generic for the sake of having something to write. Most job seekers tend to mess this one up. Let’s take a look at a very common example we tend to see (way too often):

I’d love to work for Company XYZ because of its culture of innovation. I believe that since I’m super creative, I’d be a good fit for the company. The company values of integrity and transparency really vibe with me.

See what’s wrong here? The example doesn’t really say anything about the company. “Culture of Innovation” is something most companies claim to have.

The same goes for “values of integrity and transparency” - the writer just googled what the values for the organization are, and said that they like them.

Any hiring manager that reads this will see through the fluff.

So, make sure to do a lot of research and come up with good reasons why you're applying.

Step #7 - Wrap up with a call to action

Finally, it’s time to finish up your cover letter and write the conclusion.

In the final paragraph, you want to:

And now, let’s turn this into a practical example:

So to wrap it all up, thanks for looking into my application. I hope I can help Company X make the most out of their Facebook marketing initiatives. I'd love to further discuss how my previous success at XYZ Inc. can help you achieve your facebook marketing goals.

Step #8 - Use the right formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions to a cover letter:

And we’re finally done! Before sending off the cover letter, make sure to proofread it with software like Grammarly, or maybe even get a friend to review it for you.

Does your cover letter heading include all essential information?

Do you address the right person? I.e. hiring manager in the company / your future direct supervisor

Does your introductory paragraph grab the reader's attention?

Do you successfully convey that you’re the right pro for the job?

Do you convince the hiring manager that you’re passionate about the company you’re applying to?

Did you finalize the conclusion with a call to action?

Did you use the right formal closure for the cover letter?

5+ Cover Letter Examples

Need some inspiration? Read on to learn about some of the best cover letter examples we’ve seen (for different fields).

College Student Cover Letter Example

college or student cover letter example

Middle Management Cover Letter Example

Middle Management Cover Letter

Career Change Cover Letter Example

Career Change Cover Letter

Management Cover Letter Example

Management Cover Letter Example

Senior Executive Cover Letter Example

Senior Executive Cover Letter Example

Want to discover more examples AND learn what makes them stand out? Check out our guide to cover letter examples .

Next Steps in Your Job Search - Creating a Killer Resume

Your cover letter is only as good as your resume. If either one is weak, your entire application is for naught.

After all, a cover letter is just an introduction. Imagine going through all this effort to leave an amazing first impression, but flopping at the end because of a mediocre resume.

...But don’t you worry, we’ve got you covered on that end, too.

If you want to learn more about Resumes & CVs, we have a dedicated FREE guide for that. Check out our complete guide on how to make a resume , as well as how to write a CV - our experts will teach you everything you need to know in order to land your dream job.

Or, if you’re already an expert, just pick one of our resume templates and get started.

resume examples for cover letter

Key Takeaways

Now that we’ve walked you through all the steps of writing a cover letter, let’s summarize everything we’ve learned:

At Novorésumé, we’re committed to helping you get the job you deserve, every step of the way! Follow our blog to stay up to date with the industry-leading advice. Or, check out some of our top guides…

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What Is a Cover Letter for a Job? Definition, Purpose, Meaning

Cover Letter

What Is a Cover Letter for a Job? Definition, Purpose, Meaning

Everyone has heard of one, but what is a cover letter for a job and what does it do? Here’s a simple explanation plus a full toolbox of cover letter advice.

Jacques Buffett, CPRW

Here’s a brief roundup of what a cover letter for a job is:

Though it is personalized, a cover letter for a resume should also be clean and visually organized.

Here is a cover letter sample created with our cover letter builder .

Want to write your cover letter fast? Use our cover letter builder. Choose from 20+ professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.

Create your cover letter now

what is a cover letter

Sample cover letter for a resume— See more cover letter examples and create your cover letter here .

See that? This resume cover letter presents the candidate in a memorable way telling stories that show his skills and experience match what the employer seeks. It’s also well-organized and long enough.

The difference between a resume and a cover letter is clear: a resume is a list of specs and a cover letter is a full-blown marketing campaign. Yes, it still mentions facts and figures, but it puts them out the in the form of a story.

You can find more in-depth information on how to write cover letters in our dedicated guides:

Now, let’s discover why cover letters are still a thing nowadays.

What’s the Purpose of a Cover Letter for a Job in Today’s Hiring?

Ever wondered why it’s called a cover letter? Back when dinosaurs roamed the earth, people submitted job applications on paper. The cover letter served as the actual cover page for the resume.

It doesn’t work like that today of course. Now it’s just a smart way to provide context to your application, convey motivation, show your personality, etc.

Regardless, you still need a cover letter and it’s still important. Here’s why:

What is the Point of a Cover Letter?

The purpose of a cover letter is to provide additional background information about your application. The goal of the cover letter is to highlight your best qualifications, explain what's missing from your resume, and show a bit of your personal story. It shows your commitment to the potential job, as it requires extra time on your part to write one.

Pro Tip: Do you always need a cover letter? It is important in four cases: if the job ad requires it, if the recruiter requests it, if you're applying directly to a person and know their name, or if someone has referred you for the position.

When making a resume in our builder, drag & drop bullet points, skills, and auto-fill the boring stuff. Spell check? Check . Start building a professional resume template here for free .

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When you’re done, Zety’s resume builder will score your resume and tell you exactly how to make it better.

Is there anything we didn’t cover? Still not convinced you need a resume cover letter? Hit us up in the comments section. We’d love to help.

Jacques Buffett, CPRW

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Home Cover Letter Help What Is a Cover Letter?

What Is a Cover Letter?

Most jobs require you to submit a cover letter with your application. But what exactly is a cover letter? Read on to learn what a cover letter is, what you need to include in yours, and all about the different types of cover letters.

An image of a job seeker wondering what a cover letter is

Your resume shows employers your relevant work experience, skills, and education. But they also want to know about your career, accomplishments, and what motivates you. That’s where your cover letter comes in.

Cover Letter Definition

A cover letter is a one-page document that you include in a job application (along with your resume ). Your cover letter should introduce you to an employer, and give them additional information about your qualifications and character.

The goal of a cover letter is to convince employers that you’re interested in and qualified for a job. Your cover letter is also a great place to provide additional details about your work history, skills, or life situation to a prospective employer.

When written well, your cover letter provides important information that your resume isn’t able to communicate.

Still unclear on what a cover letter is, how to write a cover letter , or which types of cover letters exist? Don’t worry — we have a variety of resources to help you learn everything you need to know and put together the perfect cover letter:

Example cover letter for a job application

Not sure what a cover letter is supposed to look like? Here’s a simple cover letter example written by a mid-level candidate:

What should I include in a cover letter for a job?

Here’s a quick look at what to include in a cover letter for a job:

To illustrate, here’s an example of a cover letter with each section outlined:

An infographic demonstrating the structure of a cover letter

Types of cover letters used in 2023

Your cover letter is the most versatile part of your job application. You can use each section to showcase your personality, argue why you’re the best person for the role, and even explain unique circumstances (if you have any).

The content and style of your cover letter depend on your work history, level of experience, and the kind of job you’re applying for.

While your cover letter can be rewritten to fit any scenario, there are several common types of cover letters. These include:

1. General cover letter

A general cover letter focuses broadly on your work experience and skills so that you can easily modify it for each job you apply for.

Think of the general cover letter as your default cover letter .

Applying for a range of jobs in a similar industry and already have consistent work experience? A general cover letter is perfect because it presents a straightforward overview of your qualifications and accomplishments and can be quickly modified based on where you’re applying.

2. Cover letter for an internal position

A cover letter for an internal position is what you submit to your employer if you’re applying for a different position within your current organization.

For example, if you’re applying for a promotion or want to transfer departments, you might need to write an internal cover letter to formally apply for the new position.

A cover letter for an internal position differs from a regular cover letter because it doesn’t include a formal introduction (your company already knows you). Instead, it focuses on your commitment to the company you currently work for , and your specific accomplishments while working there.

3. Career change cover letter

Making a major change in your career? You’ll need to write a career change cover letter to communicate your situation to employers and convince them that you’re worth hiring.

A career change cover letter is different from other types of cover letters because it focuses on your transferable skills and your reasons for changing careers rather than your chronological work history.

4. Scholarship cover letter

Many scholarships require you to submit a scholarship cover letter along with your other application materials.

Writing a cover letter for a scholarship gives you the opportunity to highlight your:

Commitment to your education

The goal of such a cover letter is to ultimately convince scholarship committees that you deserve their assistance.

A scholarship cover letter differs from a standard cover letter because it targets your future ambitions and educational achievements rather than your work experience.

5. Creative cover letter

Need to stand out from other applicants? A creative cover letter can help you grab the attention of employers using humor, design, or a unique detail.

Creative cover letters differ from a general cover letter by featuring some kind of unique joke, a casual writing style, or an interesting design approach. They can be as serious or as casual as is appropriate for the job.

However, you should only use a creative cover letter if you’re applying to a company that you know has a casual work culture and will respond positively to a less traditional job application.

Why including a cover letter with your resume is important

Still wondering “ are cover letters even necessary in 2023? ”

Including a cover letter in your job application is essential in a variety of situations. For example, you should always write a cover letter if:

However, even if the job you want doesn’t require a cover letter, you should still write one when possible.

Including a well-written cover letter in your job application helps you stand out from other candidates. It can even convince an employer that you’re the right person for the job – even if your resume isn’t 100% what they’re looking for .

Finally, your cover letter is the perfect opportunity to explain your unique situation and qualifications. This much-needed context is something that your resume simply can’t communicate on its own.

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Written by Conrad Benz

Conrad Benz is a Digital Media Specialist & Resume Expert at Resume Genius, where he helps countless job-seekers craft standout resumes and launch their careers. His... more

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Covering letter Definition & Meaning
The meaning of COVERING LETTER is a letter that is sent with something to explain the reason for it or to give more information about it : cover letter.
What Is a Cover Letter? Types and How To Write One
A cover letter is a written document commonly submitted with a job application outlining the applicant's credentials and interest in the open position.
COVERING LETTER definition
a letter that contains information about the thing it is sent with: Interested applicants who meet all the requirements should send a covering
How to Write a Cover Letter in 2023
A cover letter is a one-page document that you submit as part of your job application (alongside your CV or Resume).
What Is a Cover Letter for a Job? Definition, Purpose, Meaning
A cover letter is a document attached to your job application that shows why you're the best candidate. · Not everyone expects cover letters, but
What is a Cover Letter? Definition & Examples
A cover letter is a one-page document that you include in a job application (along with your resume). Your cover letter should introduce you to
What Is a Cover Letter? (And How To Write One)
A cover letter, also known as an application letter , is a document you send with your resume that provides additional information about skills
Covering letter definition and meaning
Covering letter definition: A covering letter is a letter that you send with a parcel or with another letter in order... | Meaning, pronunciation
Covering letter Definition & Meaning
How to use covering letter in a sentence ... She jumps on his back, mock-choking him and covering his eyes. ... In memoriam, Parker Molloy writes a powerful letter
covering letter
covering letter ; covering letterˌcovering ˈletter ; a letter that you send with another document or a package, explaining why it has been sent or giving extra