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How to write a fax cover sheet.
Published on March 17, 2022 - Written By: Lars Lofgren
Effectively sending a fax takes more than just transmitting the pages of the actual document. Without also including a fax cover sheet as page one, you expose yourself to a few easily avoidable risks, like disclosing confidential information, creating uncertainty about the intended recipient or document purpose, or simply appearing unprofessional.
Luckily, it’s easy to create a fax cover sheet and include one with every fax you send. I’ll show you how.
Write Your Fax Cover Sheet in 3 Easy Steps
If you’re going to send a fax, you want to make sure to include a fax cover sheet with every transmission. The cover sheet makes the who, what, and why about your fax crystal clear to the receiver. A fax cover sheet also serves as a layer of protection for confidential or sensitive documents.
Fax cover sheets are easy to create, and it takes just three steps.
- Decide How You Want to Send Your Fax
- Identify All Essential Cover Sheet Information
- Create A Fax Cover Sheet Template
Ready to level up your faxing game? Let’s get to it.
1. Decide How You Want to Send Your Fax
Today, you have options when it comes to faxing documents. The option you choose dictates how you’ll create a fax cover sheet.
Use a Traditional Fax Machine
Readers of a certain age surely remember fax machines of old. These are standalone units where you manually type in the recipient’s fax machine telephone number on a keypad, then listen to ringing and the random beeps and hums until your call is connected to the recipient’s fax machine.
If you haven’t had to fax anything since the early 2000s, you might think those old-fashioned fax machines are obsolete. But you’d be wrong. There are many businesses and organizations that still rely on traditional fax machines to send important documents.
Why? Fax machines can be used without any internet connection, you just need a working telephone line. If your internet connection goes down, you can still fax. Plus, with a traditional fax machine, you don’t have to worry about your physical fax being sent to someone’s spam email folder where it is overlooked.
Likewise, your faxed documents don’t become part of internet traffic. This eliminates the risk of being intercepted during transmission. And you’ll never question whether your fax was successfully sent, since the confirmation page that prints out at the end offers proof of when, where, and to whom your fax was sent.
So don’t write off using a traditional fax machine. Depending on your business needs, it may be the preferable way to share important documents with third parties.
Subscribe to an Online Fax Services
Of course, there’s a higher-tech solution for faxing, too. With the advent of online fax services, you can leverage the power of your computer or smartphone to share documents with others–no fax machine or dedicated telephone line needed.
Online fax services offer a number of other benefits, too. They keep all your faxes digitally organized in a single location. They also secure your faxes with 256-bit SSL encryption, the most secure protection publicly available, to keep your information protected as it moves through the cloud.
But one of the biggest features is convenience. With an online fax service, you can send and receive faxes from your computer, tablet, mobile device, and even a fax machine. Yes, that’s right–if you do have a traditional fax machine, it can be incorporated into your online fax service, giving you even more flexibility.
Best of all, online fax services include the option to automatically include a fax cover sheet with every fax you send. You set up your preferred cover sheet options once, and the service takes care of it after that. A fax cover sheet is automatically created for you every time you use the service.
If this type of convenience sounds good to you, check out our comparison guide to the best online fax services . Whether you send just a few faxes each month or are a power faxer, there’s a service that’s perfect for you.
2. Include All Essential Cover Sheet Information
As you create your fax cover sheet, keep in mind that its purpose is to make things crystal clear for the recipient. The more information you include, the better the chance of your document getting to the right person right away.
The information you include also depends on the nature of what you’re sending. Private documents, business contracts, and employment agreements are just a few things that demand a specialized fax cover letter noting the confidential nature of the documents. In some cases, like medical records, specific disclaimer language is required by law.
Basic Information to Include on Every Fax Cover Sheet
No matter what you’re sending, at a minimum your fax cover sheet should include the following:
- Sender’s company info : Display this information clearly to make it easier for the recipient to recognize your fax as a legitimate business communication.
- Sender’s direct contact information : Include a direct dial telephone number or extension for the fax sender, so they can be quickly contacted with questions or issues related to the fax transmission.
- Recipient’s name and fax number : Note this on the cover sheet so the fax can be easily sent by anyone and quickly delivered to the correct recipient upon arrival.
- Number of total pages : Include the fax cover page in your total page count so the recipient can verify they received all pages.
- Date of transmission : Include the date you sent the fax so the recipient can easily see when you sent it, no matter when they personally receive it.
- Short message : Explain the purpose of the fax and any special instructions, so the recipient knows why they received it and what they need to do next.
Special Requirements for Confidential Fax Cover Sheets
If you’re faxing anything that contains sensitive or confidential information, you’ll want to be sure that it is clearly noted on your fax cover sheet. While such a notice won’t eliminate the possibility that someone other than your intended recipient will view the information, it does provide a warning, which is the best you can do when sending a fax.
In addition to all the basic information listed above, there are two additional things to include when sending private documents.
The word CONFIDENTIAL should be prominently displayed on the fax cover sheet. Use a large font and capitalize all letters for maximum impact. The point is to make it easily known that the pages that follow are intended only for the named recipient’s eyes.
A confidentiality clause should also be included, usually at the bottom of the page in smaller font. Again, it isn’t going to eliminate the chance that your fax is viewed by someone other than the receiver, but it at least explains the importance of the confidential materials. You can find many examples of confidentiality clauses, like the one in the example below, by doing a basic Google search.
As a general best practice, you can create a single fax cover sheet that includes these confidentiality notations, and then use the same cover sheet no matter what you fax–confidential or not. Here’s an example of what such a multipurpose sheet might look like.
HIPAA-Compliant Fax Cover Sheets
There’s a separate category of faxes that have special legal requirements for their cover sheets. Any time you transmit a patient’s healthcare information via fax, you’re governed by the Health Insurance Portability and Accountability Act of 1996. This set of U.S. laws is more commonly known as HIPAA.
It’s very important to be HIPAA compliant when sending faxed medical records. Violating HIPAA can result in large fines.
While HIPAA laws themselves don’t spell out exactly how to design a compliant fax cover sheet, there are basic elements that must be included. In addition to the bullet list above, a HIPAA-specific disclaimer is required. This can replace or be in addition to the general confidentiality disclaimer discussed above.
Here’s an example of what a HIPAA-compliant fax cover sheet might look like.
Now that you know what to include on your fax cover sheet, it’s time to create your own.
3. Create A Fax Cover Sheet Template
Let me help you streamline all your future faxes. The best way to do that is with a template.
A template helps you avoid reinventing the wheel every time you send a fax and saves you cumulative time and effort.
If you choose to use an online fax service, it should provide a template you can customize. The service will walk you through the process to create your fax cover sheet when you sign up for a plan.
But even if you intend to send most of your faxes through the online service, there still might be an occasion when you need to send something manually on a fax machine. For those situations, you’ll still want to have a fax cover sheet available.
And if you’re not using an online fax service, you’ll need to create a fax cover sheet on your own. So no matter what, it’s a good idea to design and keep a fax cover sheet template on hand.
Using Google Docs, Microsoft Word, or other word processing software is the fastest and easiest way to create a fax cover sheet template that you can use again and again. You can find and modify these templates in the software’s template library or import a template from a third-party source.
I picked Microsoft Word for this example since they have a very robust library of fax cover letter templates. Here’s how to create a personalized fax cover sheet template.
From the Word main menu, select File > New from Template .
In the search bar, type in Fax to display all the available fax cover sheet templates.
Select the template you prefer, then choose Create .
Edit the template to your specifications, then click File > Save as Template .
Name your new template , then click Save . Note: The default location will be Word’s template directory, and the default file extension will be .dotx . Do not change either of these settings.
Your new template should now appear at the top of the screen anytime you visit the Word start screen, as shown below.
And that’s all there is to it. Once you create a new fax cover sheet template, it will be ready to electronically fill in anytime you need it. Alternatively, you can print a few and keep them close to the fax machine for those last-minute transmissions.
Final Thoughts About Writing a Fax Cover Sheet
Whether you use an online fax service or still rely on your trusty fax machine, a fax cover letter is an essential part of the faxing process. They’re easy to create and should be included with every transmission you send.
Make sure you include key information on your fax cover sheet and that it is the first page of your fax. This way the person on the receiving end knows exactly what and why they’re getting something from you.
Privacy Overview
Create a fax cover sheet in Word for the web
It's quick and easy to make a fax cover sheet like this while you're online.
Choose one of our fax templates , and open it in Word for the web to make it yours.
To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.
Note: If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.
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HIPAA FAX COVERSHEET
Protect your faxes from unauthorized disclosure.
One of the easiest compliance measures if a proper fax cover-sheet.
A cover sheet is required for the protection of ePHI. A cover sheet provides a shield against accidental disclosure of patient information and also insures if an unauthorized third party receives the fax they can report it back to the sending party without disclosing privileged information.
HIPAA compliant cover sheet
A cover sheet doesn’t have to be fancy. here are some downloadable templates. a good covers sheet has the following fields:.
- HIPAA Fax Disclaimer.
- Date and Time Fax sent.
- Receiver name and fax #.
- Sender name, organization and phone #.
- Patient’s Name and reference # if needed.
HIPAA cover sheet disclaimer
A hipaa cover-page must have a disclaimer that identifies that the content of the fax is ephi and provide instructions on what to do if received unintentionally. here is a standard example:.
IMPORTANT: This facsimile transmission contains confidential information, some or all of which may be protected health information as defined by the federal Health Insurance Portability & Accountability Act (HIPAA) Privacy Rule. This transmission is intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient (or an employee or agent responsible for delivering this facsimile transmission to the intended recipient), you are hereby notified that any disclosure, dissemination, distribution or copying of this information is strictly prohibited and may be subject to legal restriction or sanction. Please notify the sender by telephone (number listed above) to arrange the return or destruction of the information and all copies.
Free blank fax coversheets
A coversheet on a fax is critical for privacy and security of ePHI: Electronic Personal Health Information as well as to make sure the end receiver knows what they are seeing. We have included two examples here. A HIPAA version which contains a generic HIPAA disclaimer and a "Business-class" cover page that has a standard disclaimer.
HIPAA Coversheet Example
There is no official HIPAA cover sheet but the cover sheet should contain the following information to be considered HIPAA compliant:
- Date and Time Fax sent
- Receiver name and fax #
- Sender name, organization and phone #
- Patients Name and reference # (if applicable)
- HIPAA Fax Disclaimer
An example of a HIPAA Fax disclaimer:
IMPORTANT: This facsimile transmission contains confidential information, some or all of which may be protected health information as defined by the federal Health Insurance Portability & Accountability Act (HIPAA) Privacy Rule. This transmission is intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential and/or exempt from disclosure under applicable law. If you are not the intended recipient (or an employee or agent responsible for delivering this facsimile transmission to the intended recipient), you are hereby notified that any disclosure, dissemination, distribution or copying of this information is strictly prohibited and may be subject to legal restriction or sanction. Please notify the sender by telephone (number listed above) to arrange the return or destruction of the information and all copies.
Looking for HIPAA Compliant plans ? We have plans for any sized organization. Click here to check if your number is portable .
Business Coversheet Example
Just replace the logo with your logo and you can make this cover page yours. If you need HIPAA Compliant cloud fax or Enterprise business class cloud fax services then check out our business class fax service pricing.
Office of University Audit
Facsimile cover sheet disclaimers.
A fax disclaimer should include four elements:
- That the information is privileged or confidential;
- That it is intended for use only by the addressee;
- That use of the information is strictly prohibited;
- To please notify the sender of the erroneous receipt
An example of a fax disclaimer statement:
This facsimile transmission contains information, which is confidential and/or privileged. This information is intended for use only by the addressee indicated above. If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately. Your cooperation in phoning us of erroneous receipt is requested.
- University Audit
- Staff Members
- Training Materials
- Best Practices Presentations
- About the Audit Process
- Frequently Asked Questions
- Audit Links
- Administration and Finance homepage
Confidential Fax Cover Sheet (10+ Printable Templates)
A fax cover sheet helps the recipient identify the sender and gives a little information about the fax. When the recipient receives the fax, there is always a cover sheet attached to it. Sometimes when the fax holds confidential or sensitive documents, the fax cover sheet sent along with the fax is known as a confidential fax cover sheet .
Confidential Fax Cover Sheet:
The confidential cover sheet carries a tag of ‘Confidential’ with it. When the receiver notices the disclaimer, they will hand over the faxed documents to the intended recipient. The release talks about the prohibition of going through the documents by any unauthorized person.
Confidential Fax Cover Sheet Templates:
Here are different printable confidential fax cover sheet templates that we can use to fax any sensitive information. The samples contain confidentiality statements for fax along with them. Download the templates and use them for your faxing activity.
- Template 1 :
The medical cover page holds the confidentiality notice, which warns against disclosing information that fax has.
- Template 2 :
Download the template as a cover sheet for confidential documents in PDF or DOC format.
- Template 3 :
The fax cover sheet holds the parameters to be filled to be used while sending a fax. These details include the name and other information of the sender and receiver.
- Template 4 :
The medical fax cover sheet is used to fax documents containing the medical history of the patients. Here, the medical fax cover sheet template must include the confidentiality statement to protect sensitive information.
- Template 5 :
The confidential medical fax cover sheet can be used along with the fax containing the patients’ health information.
- Template 6 :
Download the sample that contains a statement of confidentiality for fax cover sheet.
- Template 7 :
You can customize the cover sheet by downloading it as DOC and editing it in Microsoft Word. The following coversheet is suitable to be used with fax holding health-related information.
- Template 8 :
The confidential fax cover sheet template is free to download both in PDF and DOC format.
- Template 9 :
Use the following template in just one click and print it.
- Template 10 :
Edit the template in MS Word and add your company’s name and logo. You can also add other information as per your need.
- Template 11 :
Here is a colorful template that can be used along with your faxes.
What To Include In A Confidential Fax Cover Sheet ?
Like other fax cover sheets, a confidential fax cover sheet also includes the sender and receiver’s name, fax number, and phone number. The cover sheet holds the number of pages and date of fax, and it is essential to add the statement of confidentiality on the cover page.
Confidentiality Statement For Fax:
The confidential fax statement is used along with the fax that contains sensitive information. The fax holds the disclaimer stating the prohibition for the usage of the documented fax by any unauthorized person. The statement also has the warning of legal actions if there is any misuse of the documents. Sometimes the word ‘CONFIDENTIAL’ is enough to write on a cover sheet.
Here is an example of the confidentiality statement.
We hope the above printable fax cover sheet with confidentiality statement templates will save time and make your faxing activity more manageable and more convenient.
Related Posts
10+ Generic Fax Cover Sheet Templates (Free)
Personal Fax Cover Sheet (10+ Printable Templates)
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Free Fax Cover Sheet Template
Offices typically create a custom blank fax cover sheet and then print multiple copies to place by the fax machine. Because of this, we've designed our fax cover sheets with plenty of room for writing quick messages.
Printable Blank Fax Cover Sheet
The two PDF files below are similar except that the second one includes a place to write the company name. Note that in both it is clear that the # of pages includes the cover sheet as page 1. You can also download these for Microsoft Word.
Basic Fax Cover Sheet (.pdf)
Download for Word 2007+ (.docx)
Company Fax Cover Sheet (.pdf)
Fax Cover Sheet Template
Other versions.
License : Private Use (not for distribution or resale)
"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer
Description
This free Fax Cover Sheet template for Excel provides a professional and concise format that you can use to create your own personal or company cover sheet.
Many offices choose to place multiple copies of a blank cover sheet right by the fax machine, so we've designed this template to have plenty of space to fill in the information by hand.
More Free Fax Cover Sheets
- Fax Covers by Microsoft - templates.office.com - A few free fax templates available from Microsoft's template gallery.
- Collection of Fax Cover Sheets - myfax.com - A very large collection of free fax cover sheets that you can browse and download for Microsoft Word. Many different styles and designs.
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How to Download and Print Free Fax Cover Sheet
Looking for clever ways to download and print fax cover sheet templates ? Look no further. This article will help you get started, whether you’re using an online fax service or the traditional fax machines. Although they may seem like a symbol of obsolete technology, many companies and organizations still rely on them to transmit hard copy documents.
With that said, sending a fax won’t be complete without attaching a fax cover sheet. So we came up with practical ways to get free fax cover sheet templates for your documents.
Whether you’re running a business, a professional, or a newly hired employee, this article will walk you through the importance of a fax cover sheet and how to download and print fax cover sheet templates for free.
What is a fax cover sheet
A fax cover sheet is a document that is typically sent with a fax to provide additional information and instructions about the contents of the fax..
Table of Contents
Why Use a Fax Cover Sheet?
What is the purpose of a fax cover sheet, what is a fax cover sheet template.
- How to Download and Print Fax Cover Sheet PDF Templates
- Download and Print Fax Cover Sheet Template on Websites
Can I Make My Own Fax Cover Sheet?
Do i need a cover page for fax, how do i create a professional cover page, final thoughts.
A fax cover sheet contains the contact information of the sender and recipient to whom the fax is intended. It’s the best and quickest way to read a fax and let the recipient know what it contains.
Use a fax cover sheet if you send a fax to an organization or business with several employees. The healthcare and medical sectors are mandated to comply with the HIPAA (Health Insurance Portability and Accountability Act) guidelines when transmitting fax that contains patients’ health information. The use of HIPAA fax cover sheet is highly recommended.
A fax cover sheet is a document printed out and attached to the front of a fax transmission. It serves as a way to identify the sender and recipient of the fax and provide other important information such as the date and time of transmission.
The primary purpose of a fax cover sheet is to protect the fax content from the unintended recipient who is not supposed to receive it. This document can help ensure that no confidential or sensitive information is inadvertently sent to the wrong person or department, especially in an office setup.
A fax cover sheet template is a ready-made sheet that you use as a cover page. This means you don’t need to create one from scratch because websites offer these for free in PDF or Word Document format. Online fax services have built-in templates in their system, and you choose any of the available layouts.
Most fax cover sheet templates include:
- Name of sender
- Name of recipient
- Email addresses of sender and recipient
- Company name
- Number of pages
How to Download and Print Fax Cover Sheet PDF Templates for Free
There are two ways to get fax cover sheet PDF templates for free. As long as you have an internet connection, a computer, or a mobile device that’s connected to a printer, you can print the templates right away. Check out the quick tutorials for each option below.
Where Is the Fax Cover Sheet in Word Microsoft Office?
If you have Microsoft Office installed on your computer, you already have access to free fax cover sheet templates. You may download and print fax cover sheet templates with ease. Here’s how you can find the templates.
1. Open Microsoft Office and type in the search bar “ fax cover sheet,” It will show you 14 fax cover sheet templates.
2. Choose your preferred layout and click “Create.” You will see the template as it is, and you can edit it right off the bat with contact information.
3. Press Ctrl + P (Windows) or Command + P (Mac) to print the template, and you can use this when you send a fax. You may also save this as a PDF template, click Save As, and choose PDF format.
Download and Print Fax Cover Sheet Template on Websites for Free
If Microsoft Office templates aren’t enough, you may explore a variety of designs and layouts on other websites.
- iFax – a convenient and seamless way to send and receive fax from your computer and mobile device. Users have access to HIPAA-compliant fax cover sheet templates available in the iFax dashboard. You can also download these pre-designed fax cover sheets for free.
- Adobe Spark – lets you create graphics, videos, layouts on your web browser. You can sign up for free to access colorful fax cover sheets templates that you can edit and then save as PDF.
- Hloom – a website that helps job seekers find promising careers. They provide free resumes, cover letters, and fax cover sheet templates. Visit the Templates Collections and browse 29 free templates in black and white and colored layouts in Word document format.
- HandyPDF – a website that offers a variety of business forms like business letterheads, meeting agendas, research proposals, and fax cover sheets. You can sign up for free and download the editable templates.
- Templates.Net – offers ready-made free and premium templates for businesses and professionals. Check out their 15+ free fax cover sheet templates in PDF and Word document formats.
You can use Microsoft Word and Google Docs to create your fax cover sheet. However, it would take more time for you, so it’s wise to stick with the available customizable fax cover sheet templates that you can quickly fill up, whether in print or online.
If you want to create from scratch, make sure you include the essential elements (you can copy a template) such as the name of the sender and recipient, email address, fax number, company name, subject, comments, to name a few. You may save it as an editable Word document or PDF file.
Fax cover pages are not always necessary, but they can be helpful in certain situations. For example, suppose the recipient is already on standby (and you already notified him of incoming fax) waiting for your fax near the fax machine at the office. In that case, a cover page won’t be necessary.
However, another example would be if you fax a confidential document, you may want to include a cover page to ensure that the recipient knows the document is private, especially if he is sharing the fax machine with other colleagues at the office. Additionally, if you are sending many documents, it can be helpful to use a cover page to keep track of what is being faxed.
Another example that job hunters can relate to is sending a cover letter to the HR or hiring company. So, how do you send a cover letter to a fax? It’s pretty simple.
You can fax a cover letter the same way you would fax any other document. Just make sure your cover letter is on a single sheet of paper and that all the text is within the designated fax lines. If you are sending a resume, be sure to include it. Faxing a cover letter and resume together is the best way to ensure that both documents arrive at the employer’s office intact.
Address the cover letter to the person who will read it, and include your contact information at the bottom. Finally, sign your name at the bottom of the page. When you’re ready, dial the fax number and send your documents.
There are a few things to keep in mind when creating a professional cover page. First, make sure to use an easily legible font and maintain consistent formatting throughout the document. Second, make sure to include all necessary information, including your name, the title of the document, the date, and your contact information. Finally, be sure to proofread your work before submitting it.
If you’re looking for a more specific guide on how to create a professional cover page, there are several resources available online. You can find templates or examples that will help you get started. And if you need additional help, there are also plenty of professionals who can assist you with formatting and design.
A fax cover page is a document that comes with every fax. This basic form aims to provide important information about the content you are sending. It also provides contact details in case there is a delivery issue.
There are many reasons why a business might want to use a professional-looking template for their faxes – from making sure all pertinent info appears on the first few pages to ensuring confidentiality if sensitive material gets sent by mistake.
If you need help creating or downloading one of these templates, you can download and print fax cover sheets from iFax. We have everything you need at your fingertips!
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- Microsoft Word
20 Best Free Microsoft Word Fax Cover Sheet Templates to Download 2022
Make sure your fax ends up in the hands of your intended recipient. Use a fax cover sheet with all the essential information.
A fax cover sheet is essential to convey information about the fax. Its purpose is reaching its intended recipient and achieving its communication goal.
But why create a fax cover sheet from scratch when you can easily use a Microsoft Word fax sheet template or letterhead template?
In this post, you'll learn where to find some of the best free fax cover sheets for Word. Free Word fax cover sheet templates are fine.
But if you want a more professional look, consider the ga-analytics#sendElementsClickEvent">premium Word templates at Envato Elements and ga-analytics#sendMarketClickEvent">GraphicRiver . A premium Word fax cover sheet template is also the better choice if you want to avoid the watermarks embedded in some free templates.
Go Premium for a Professional Look
Envato Elements has an irresistible offer. Get ga-analytics#sendElementsClickEvent">unlimited downloads of Word templates and other digital assets for a small monthly subscription.
You've got a choice of millions of creative assets, each one with a simple commercial license giving you broad commercial rights. This means you can use the items for both personal and work projects.
For the one-off project, look to GraphicRiver as an option. Here you can find premium ga-analytics#sendMarketClickEvent">fax cover sheet templates for Word —and other items for every creative project—on a pay-as-you-go option. Between Envato Elements and GraphicRiver, you can find all the digital assets you need within your budget.
5 Premium Microsoft Word Fax Cover Sheet Templates (for a Professional Look)
To give you an idea of what premium Microsoft Word fax cover sheet templates are available, we’ve rounded up some templates from Elements and GraphicRiver. Use these for fax cover sheets as well as other business-related materials, such as letterheads and stationery:
1. ga-analytics#sendElementsClickEvent">Word Letterhead With Pop Art
Make your fax stand out from a pile of faxes when you use the Word Letterhead with Pop Art template to create a fax cover sheet. This template is particularly suitable for creative and artistic industries, although it can be adapted to any area.
Customize this fully editable template to make it truly your own. Easily change everything from the color scheme to the fonts and text with your own visual branding and information. Aside from Word, this A4-sized template is also compatible with Adobe Photoshop and Adobe Illustrator.
2. ga-analytics#sendElementsClickEvent">Simple Letterhead Word Template
For a more corporate look, this simple letterhead template for Word makes an appropriate basis for a fax cover. This template can be edited in Microsoft Word, as well as Adobe PhotoShop and Adobe Illustrator. It’s A4-sized, print-ready, and comes with an instruction and help file from the designer.
3. ga-analytics#sendElementsClickEvent">Branding Letterhead Word Template
Your fax cover doesn’t have to be boring, especially if you build it with the Branding Letterhead Word Template. It's got four color options and includes files for editing in Adobe PhotoShop, Illustrator, and Microsoft Word. Add your own logo and edit the shapes, icons, fonts, and more. This template is in A4 international paper size.
4. ga-analytics#sendMarketClickEvent">Aberdeen Corporate Identity Pack
For a consistent, cohesive look, use the Aberdeen Corporate Identity Pack for everything including:
- business cards
All the pieces in this template pack are fully editable. So, you can smoothly carry your corporate identity across all your communication documents.
5. ga-analytics#sendMarketClickEvent">Corporate Letterhead With Ms-Word 01
It’s clear why this template pack is popular in GraphicRiver. It's a clean layout and design that can easily be adapted to any industry and corporate use. You can easily use this template to create a neat fax cover sheet. It’s editable in Microsoft Word, Adobe Illustrator, and PhotoShop.
20 Top Free MS Word Fax Cover Sheet Template Examples to Download (2022)
Before looking for a free fax cover sheet for Word template on the web, check Envato's free offerings first. Try out various premium template files (not always [topic]) at no cost to you.
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Premium Word templates are outstanding to make impressive fax cover sheets. But if you absolutely must use a free template, here are a few to begin your search.
1. Business Fax Cover
This non-nonsense template for Word includes all the information you need to include in a fax cover sheet.
2. Blue Steps Fax Cover
This free fax cover sheet template for Word makes a visual statement through a series of blue bars. Aside from critical transmittal information, it also provides space to include your email address, website URL, and other contact information.
3. Purple Graphic Fax Cover
This Microsoft Word fax cover template offers a bold look with diagonal stripes as a background. Change the font and colors to suit your visual branding.
4. Urgent Fax Template 11
This is a no-nonsense fax cover sheet template with plenty of space for a summary of the attached.
5. Urgent Fax Template 14
This free fax cover template was created specifically for urgent faxes requiring immediate attention. The simple and straightforward design won't distract attention from the urgency of the matter.
6. Confidential Fax Template 10
This is a free fax cover sheet template designed for confidential messages. Space for the most essential information is on top, while the bottom half provides ample space for a summary.
7. Confidential Fax Template 15
Here’s another free Word template for a fax cover, made specifically for confidential communications.
8. Modern 05 Fax Cover Sheet Template
The Modern 05 fax cover template for Word commands attention with a solid arrow on top of the page. A row of dots over the message section adds visual interest.
9. Modern 09 Fax Cover Sheet Template for Word
Here’s another free fax cover sheet in Microsoft Word format. The design is modern and readable.
10. Non-profit Fax Sheet Template
Designed especially for non-profits this free fax cover sheet features a graphic of paper doll chains.
11. Business_01 MS Word Fax Cover Page
This basic fax cover sheet template offers simplicity and clarity for a variety of business uses.
12. Education Microsoft Word Fax Cover Template
For those in the field of education, this free fax cover sheet template for Word is appropriate. The graphic of an apple and graduation cap makes that crystal clear.
13. Basic Printable Fax Cover Sheet for Word
As the name suggests, the Basic Printable Cover Sheet template covers all the essentials of a fax cover. It also includes checkboxes to show whether the fax is urgent and/or if a reply is requested.
14. Blank Cover Sheet Fax Template with Company Name
Blank Cover Sheet with Company Name provides a space to type in your company name. The rest of the sheet allows you to fill in the necessary information, such as the recipient’s name and the total number of pages of the faxed document.
15. Simple Fax Cover Sheet
This basic fax cover sheet template features the word “Fax” outlined in large letters. There’s also plenty of space for all the essential information you want to convey.
16. Professional Fax Cover Sheet Template for Word
For corporate faxes, this free fax cover sheet with a globe-like sphere may be used. It also includes checkboxes to indicate the action you want the recipient to take.
17. Tree Fax Cover Sheet for Word
For some work or personal uses, this free fax cover sheet may be suitable. It’s accented by a clipart of a tree and grass.
18. Cursive Large Print MS Word Fax Cover Sheet
The large cursive font on this fax cover sheet for Word makes it appropriate for informal communications.
19. Confidential Fax Large Print Fax Cover Sheet
This is another free fax cover sheet template for confidential faxes. It includes a Confidentiality Notice at the bottom of the page.
20. Fax Cover Template for Word
Here’s another basic fax cover template for Word that’ll work in any work or personal communications. The bold bar on top gives its simple design a point of emphasis.
5 Quick Tips To Make Great Fax Cover Sheets in Word 2022
No matter which Word fax template you use, there are a few tips to keep in mind to ensure the most effective and efficient communication. Below are five ways to make awesome fax cover sheets using Microsoft Word:
1. Include the Most Essential Information
The purpose of a fax cover sheet is to ensure the rest of the fax reaches your intended recipient. To do this, the fax cover sheet should include the following information:
- Recipient’s name and fax number. Especially if you’re sending the fax to a large organization, it can easily get lost or ignored if it’s not clear whom the fax is for.
- Sender’s name and contact information. Also include your company name, fax number, telephone number, and email address so the recipient knows how to respond to you.
- Total number of pages attached. This helps the recipient verify that they’ve received all the pages you intended to send.
- Date and time of transmission. This is particularly important for time-sensitive information.
- Message . Add a short message or summary of the fax to give proper context.
2. Keep It to One Page
The fax cover sheet shouldn’t be more than one page long. Any more than that, and you’ll be taking the recipient’s attention away from the main communication. Also be mindful that everyone is busy, so cut out anything that isn't essential.
3. Use a High-contrast Design
Fax machines are notorious for distorting the transmitted image. Besides, you never know if the receiver’s machine is running low on toner! Increase your chances of sending a clear fax by choosing a fax cover template with a high contrast and uncluttered design. It should be easy to read and scannable.
4. Stick to Legible Fonts
A fax cover sheet isn't the right place to experiment with unusual fonts that make your message hard to read. Stick to conventional fonts with tried-and-true legibility. Simplicity is key.
5. Remember Your Branding
The fax cover letter is part of your organization’s overall branding. It should be visually coherent with your other communication and marketing materials. So, choose a fax cover template that allows you to include your company logo, name, and other identifying design elements.
By following these tips, you can create a fax cover sheet in Word that achieves its purpose: getting the fax to the right person and achieving the response you need.
Discover More Top Microsoft Word Template Designs
Many Microsoft Word template designs are available for all your personal and work projects. To help you find impressive Word templates for your other communication needs, check out these roundups:
Learn More About Making Great Word Documents in 2022
You can create any document you need in Word, for both personal and work projects. Our MS Word tutorial guide will help you make the most of Word’s powerful features. Here are a few tutorials that go deeper into how to make the most of this feature-rich desktop printing application:
A Branded, Effective Fax Cover Sheet at Your Fingertips
If you’re in one of those industries for whom fax machines continue to be indispensable, then create your own branded fax cover sheet. It helps ensure smooth and effective communication.
Free and premium ga-analytics#sendElementsClickEvent">fax cover templates for Word make it easier to create fax covers. Aside from optimizing communication, premium ga-analytics#sendMarketClickEvent">fax cover sheets for Word convey professionalism with their expert designs. You can source premium templates and other creative assets Envato Elements for unlimited downloads. Or grab them from GraphicRiver on a pay-per-use basis.
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8+ Confidential Fax Cover Sheet -Word, PDF
A confidential fax cover sheet is an information sheet sent alongside a fax document that requires privacy to be absolutely upheld. The professional fax cover sheet contains the names and fax numbers of the recipient and sender, subject of the document and the sending date. It is clearly labeled with the word confidential in bold. It has a statement of confidentiality or confidentiality note, which is a disclaimer pertaining to the legal nature and privileges accorded to the fax document. you can also see Printable Fax Cover Sheet . A confidential fax cover sheet is used to keep sensitive information secure and to help foster integrity for either business, legal or health reasons.
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Put a professional fax cover sheet on your next document to give a great first impression
A professional-looking fax cover sheet can mean the difference between whether your document is immediately delivered or left behind in the fax machine. So before you press “send,” download a free fax cover sheet template from Microsoft. Cover sheets for faxes add a structured layout for a quick read and a pop of color to draw attention. The Modern Capsule and Swirl fax cover sheet designs are particularly visually interesting. Importantly, a fax coversheet can help safeguard your document from being seen or read by passersby. Download a free fax cover sheet, customize with your logo to create a fax cover, and add it to your business stationery for everyday use. You’ll find a fax cover sheet for a variety of purposes. Choose a clean and simple fax cover letter if you just need to indicate sender and recipient information, or a more detailed fax cover page if you need room for comments and action items. With dozens of eye-catching designs to choose from, you’ll find the fax template that fits your needs.
Fax Cover Sheet Templates
Add a fax cover sheet before your actual fax message and include more details about your fax, what is a fax cover sheet.
A fax cover sheet is a page that is faxed to your recipient before your actual fax message and is used to identify the sender, the intended recipient, the subject, and maybe a few lines about the content of the attached documents. Fax cover sheets can be used for different purposes, from protecting the content of the actual fax message to adding more details about the intended recipient.
Protect Your Fax Documents from Unauthorize Access
If you are sending a sensitive legal document or patients’ protected health information (PHI), make sure to add a fax cover sheet to prevent unauthorized or accidental disclosure of the document that is being faxed.
Add Fax Cover Sheets on MS Word or G. Docs
You can utilize our Google Docs add-on or Word add-in to design a fax cover sheet or use available Office fax covers and fax them directly on Microsoft Word or Google Docs. You can also choose to use the body of your email as a fax cover sheet when using the Email to Fax feature.
Add a HIPAA Fax Cover Sheet Disclaimer
To reduce the possibility of unauthorized individuals gaining access to faxed PHI or ePHI, you can add a disclaimer in your fax cover sheet and mention this fax transmission contains confidential information, which may be protected health information.
Add a Pre-Formatted Fax Cover Sheet
FAX.PLUS already has a pre-formatted fax cover sheet that includes information about the sender, the recipient, and the document you are faxing. If you choose to add this cover sheet, it will be faxed as the first page along with your other documents.
Printable Fax Cover Sheet Templates
What should I include on the fax cover page?
- Information about the sender: Name, Title, Fax Number, Phone Number.
- Information about the recipient: Name, Title, Fax Number, Phone Number.
- Information about the sender’s company: Logo, Address, Website, Email Address, Phone Number.
- Information about the fax: Transmission date, number of transmitted pages, the classification of the fax (confidential, urgent, needs a reply, …).
- A short message about the content of the transmitted document.
- A short note to the intended recipient.
How can I add a fax cover sheet to my documents to fax?
- Use the pre-formatted fax cover sheet template. This way, you need to add information about the recipient and an optional note, and the template will be generated automatically. Learn more
- Use one of the available printable fax cover sheets. This way, you should download one of the available printable fax cover sheets, fill it out and add it to the list of documents to fax.
- Use one of your own custom cover sheets. This way, you can make the required changes on your custom fax cover sheet, and then add it to the list of documents to fax.
Note : When adding your own custom cover sheet, make sure it is ordered as the first page for transmission.
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Home > eFax Help Center: FAQs & Popular Topics > Sending Faxes > Customized Fax Cover Sheets
Customized Fax Cover Sheet Templates
Choose from several custom templates for your fax cover sheets
Download free fax cover sheets.
Why Fax Cover Sheets are Useful
Why do i need a fax cover sheet, what should be included on a fax cover sheet, efax has a series of custom templates.
- Advertising
- Applications
- Assessments
- Certificates
- Announcement
- Invitations
- Newsletters
- Questionnaires
- Food & Beverages
- Recruitment
- Marketing Examples
- Transportation
11+ Fax Cover Sheet Examples & Samples in PDF
Credit card fax cover sheet.
Medical Repository Fax Cover Sheet
Provider Fax Cover Sheet Example
Public Fax Cover Sample Sheet
Claims Fax Cover Sheet Example
What Is a Fax Cover Sheet?
How to make a fax cover sheet.
- Open the Microsoft Word, click the “ File ” tab then select “ New “.
- Double click on the “ Faxes ” button and find the fax template that is suitable to your preferences.
- On the template, highlight the placeholder text on the fax cover sheet. Input “ Name ” and then type your name and other information.
- Replace the details with the information you want to include. You can also place a company logo .
- After you’re done, click the “ File ” tab again and select “ Save As “.
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Simple Fax Cover Sheet Example
The Importance of Fax Cover Sheet
What should you include in a fax cover sheet.
- Your company name, logo, address, fax number, and the regular phone number and contact details.
- Include also all the information above for your recipient.
- Include also the date of the fax message and the number of pages of the fax transmission.
- Specify that the fax is urgent if you expect an immediate reply.
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The fax cover sheet tells the person who picks up the fax who it's meant for. Remember that in a large office, many people may share the same fax machine. So you need to make it very clear who you're trying to reach every time you send a fax . Here's a comprehensive list of everything you should include on a proper fax cover sheet: Date/Time.
The fax cover sheet displays all relevant information, with the date auto-generating when you open the template. Good for both interdepartmental and external faxes, this fax cover sheet provides a professional-looking and protective shield for your information.
Here's how to create a personalized fax cover sheet template. From the Word main menu, select File > New from Template. In the search bar, type in Fax to display all the available fax cover sheet templates. Select the template you prefer, then choose Create. Edit the template to your specifications, then click File > Save as Template.
It's quick and easy to make a fax cover sheet like this while you're online. Choose one of our fax templates, and open it in Word for the web to make it yours. Tip: If you're already in Word for the web, get to the fax templates by going to File > New, and then below the template images click More on Office.com.
A cover sheet is required for the protection of ePHI. A cover sheet provides a shield against accidental disclosure of patient information and also insures if an unauthorized third party receives the fax they can report it back to the sending party without disclosing privileged information. HIPAA compliant cover sheet
Template 1: Download the simple fax cover sheet pdf to print and attach with your documents to fax. PDF DOC Template 2: The simple fax template is available in PDF or DOC format. PDF DOC Template 3: The simple fax cover page can be used to send personal faxes. PDF DOC Template 4: The cover sheet is editable and free to download. PDF DOC Template 5:
Free blank hipaa fax coversheets | WestFax Free blank fax coversheets A coversheet on a fax is critical for privacy and security of ePHI: Electronic Personal Health Information as well as to make sure the end receiver knows what they are seeing. We have included two examples here.
Facsimile Cover Sheet Disclaimers. A fax disclaimer should include four elements: That the information is privileged or confidential; That it is intended for use only by the addressee; That use of the information is strictly prohibited; To please notify the sender of the erroneous receipt.
Download the templates and use them for your faxing activity. Template 1: The medical cover page holds the confidentiality notice, which warns against disclosing information that fax has. PDF DOC Template 2: Download the template as a cover sheet for confidential documents in PDF or DOC format. PDF DOC Template 3:
SAMPLE FAX COVER SHEET {NAME & ADDRESS OF INSTITUTION} DATE: TIME: TO: FAX: FROM: FAX: PHONE: EMAIL: Number of pages including cover sheet: MESSAGE: Please verify receipt of document by calling the above telephone number. DISCLAIMER: The information contained in this facsimile message is intended for the sole confidential use of the ...
Description. This free Fax Cover Sheet template for Excel provides a professional and concise format that you can use to create your own personal or company cover sheet.. Many offices choose to place multiple copies of a blank cover sheet right by the fax machine, so we've designed this template to have plenty of space to fill in the information by hand. ...
When faxing PHI, the cover sheet must include the following: Date and time the fax cover sheet was sent. Name of the recipient. Fax number of the recipient. Name of the sender (covered entity) Sender's fax number. HIPAA fax cover sheet disclaimer. It's important that the fax cover sheet declares the document as "confidential" or "for ...
Here's how you can find the templates. 1. Open Microsoft Office and type in the search bar " fax cover sheet," It will show you 14 fax cover sheet templates. 2. Choose your preferred layout and click "Create.". You will see the template as it is, and you can edit it right off the bat with contact information. 3.
Blue Steps Fax Cover. This free fax cover sheet template for Word makes a visual statement through a series of blue bars. Aside from critical transmittal information, it also provides space to include your email address, website URL, and other contact information. 3. Purple Graphic Fax Cover.
The notice must appear on the fax's cover sheet alongside the respective contact information of both the sender and the intended recipient. The message should clearly state that the facsimile may contain information protected by law and, therefore, should only be viewed by the original addressee.
A confidential fax cover sheet is an information sheet sent alongside a fax document that requires privacy to be absolutely upheld. The professional fax cover sheet contains the names and fax numbers of the recipient and sender, subject of the document and the sending date. It is clearly labeled with the word confidential in bold.
A professional-looking fax cover sheet can mean the difference between whether your document is immediately delivered or left behind in the fax machine. So before you press "send," download a free fax cover sheet template from Microsoft. Cover sheets for faxes add a structured layout for a quick read and a pop of color to draw attention.
Fax cover sheets tend to be more formal than other types of communication, such as email. If you're applying for a job, you'll be able to show more of your professional personality in the other documents. Your recipient will read your fax cover letter before your document.
Add Fax Cover Sheets on MS Word or G. Docs. You can utilize our Google Docs add-on or Word add-in to design a fax cover sheet or use available Office fax covers and fax them directly on Microsoft Word or Google Docs. You can also choose to use the body of your email as a fax cover sheet when using the Email to Fax feature.
With eFax, you can send faxes online through your eFax account and easily include a fax cover sheet that has been pre-formatted for you. If you choose the standard cover sheet, all you need to do is enter basic information into the preset fields. Your cover page will then automatically be filled out and added to the front of your fax.
A fax cover sheet is a sheet that is faxed before your actual fax message. The purpose of a fax cover sheet is to give the recipient additional information, such as contact details of the sender and the contact details and information of the recipient.