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Turn your presentation into a video
When you make a recording of a presentation, all its elements (narration, animation, pointer movements, timings, and so on) are saved in the presentation itself. In essence, the presentation becomes a video that your audience can watch in PowerPoint.
So you have two options for turning your presentation into a video that's ready to view:
Save/export your presentation to a video file format (.mp4 or .wmv).
Save your presentation as a PowerPoint Show (.ppsx) file. (A PowerPoint Show appears full-screen in Slide Show, ready to view immediately.)
Save as a video file
After you've created your slides and recorded any timing and narrations and laser pointer gestures that you want to include, you're ready to create a video file.
On the File menu, select Save to ensure all your recent work has been saved in PowerPoint presentation format (.pptx).
Click File > Export > Create a Video . (Or, on the Recording tab of the ribbon, click Export to Video .)
In the first drop-down box under the Create a Video heading, select the video quality you want, which pertains to the resolution of the finished video. The higher the video quality, the larger the file size. (You may want to test them to determine which one meets your needs.)
* The Ultra HD (4K) option is only available if you're using Windows 10.
The second drop-down box under the Create a Video heading tells whether your presentation includes narration and timings. (You may switch this setting if you like.)
If you haven't recorded timed narration, by default the value is Don't Use Recorded Timings and Narrations .
The default time spent on each slide is 5 seconds. You can change that timing in the Seconds to spend on each slide box. To the right of the box, click the up arrow to increase the duration, or click the down arrow to decrease the duration.
If you have recorded a timed narration, by default the value is Use Recorded Timings and Narrations .
Click Create Video .
In the File name box, enter a file name for the video, browse for the folder that will contain this file, and then click Save .
In the Save as type box, choose either MPEG-4 Video or Windows Media Video .
You can track the progress of the video creation by looking at the status bar at the bottom of your screen. The video creation process can take up to several hours depending on the length of the video and the complexity of the presentation.
Tip: For a long video, you can set it up to be created overnight. That way, it’ll be ready for you the following morning.
To play your newly-created video, go to the designated folder location, and then double-click the file.
Save as a PowerPoint Show
When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.
On the File menu, select Save As .
Choose the folder location where you want to store your PowerPoint Show file.
In the Save as type box, choose PowerPoint Show (*.ppsx) .
Select Save .
Why turn your presentation into a video?
When you want to give a high-fidelity version of your presentation to colleagues or customers (either as an e-mail attachment, published to the web, on a CD or DVD), save it and let it play as a video.
You can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.
Some tips to remember when recording your presentation as a video:
You can record and time voice narration and laser pointer movements in your video.
You can control the size of the multimedia file and the quality of your video.
You can include animations and transitions in your movie.
Viewers do not need to have PowerPoint installed on their computers to watch it.
If your presentation contains an embedded video, the video will play correctly without your needing to control it.
Depending on the content of your presentation, creating a video may take some time. Lengthy presentations and presentations with animations, transitions, and media content will likely take longer to create. Fortunately, you can continue to use PowerPoint while the video is being created
What parts of a presentation won't be included in a video?
The following items won't be included in a video that you create using PowerPoint:
Media inserted in previous versions of PowerPoint. To include these, you can convert or upgrade the media object.
For example, if you inserted the media using PowerPoint 2007, it will be linked and it will play in the presentation. However, when you export the file as a video, the linked media will be dropped. You can convert the file to the new file format (click the File tab, and under Info , click Convert ), or you can right-click the media object and then click to upgrade; it will embed the file and export it correctly.
QuickTime media (unless you have a third-party QuickTime codec named ffdShow installed and you have optimized for compatibility)
What to do with your video after creating it
After you create a video, you can share it with others by using the following methods:
Email your presentation to others
Save to a file share or other location
Upload it to your organization's Microsoft Stream video-sharing site , as described in the next section, "Save to a video-sharing site."
Save to the Microsoft video-sharing site
After you've created the video file, you can upload it to a video-sharing site. Microsoft Stream is an enterprise video service where people in an organization can upload, view, and share videos. Microsoft 365 business or education subscribers have access to this service from within PowerPoint for Microsoft 365.
Select File > Export , and then select Publish to Microsoft Stream .
Type a title and a description for the video.
Set other options, including whether you want others in your organization to have permission to see the video:
Select the Publish button.
The upload process can take several minutes, depending on the length of the video. A status bar at the bottom of the PowerPoint window tracks the progress, and PowerPoint shows a message when the upload is finished:
Click the message to go directly to the video playback page on Microsoft Stream.
For more information about this service, begin reading with What is Microsoft Stream? It includes information about Office 365 Video vs. Microsoft Stream.
1 The Ultra HD (4K) option is only available if you're using Windows 10. 2 In PowerPoint 2016, the Ultra HD (4K) option isn't available in the Volume License edition.
When someone opens a PowerPoint Show file, it appears full-screen in Slide Show, rather than in edit mode. The viewer begins watching the presentation immediately.
Burn your presentation to a disc
Click File > Export > Create a Video .
PowerPoint 2013 and newer versions can save your presentation as either an MPEG-4 video file (.mp4) or a .wmv file. Both formats are widely supported and can be streamed over the internet.
Format : .mp4
Maximum resolution : 1280×720
On the File menu, click Save & Send .
Under Save & Send , click Create a video .
To display all video quality and size options, under Create a video , click the Computer & HD Displays down arrow.
Choose one of these video quality options. (You may want to test them to determine which meets your needs.)
Click the Don't Use Recorded Timings and Narrations down arrow, and then do one of the following:
If you didn't record and time voice narration and laser pointer movements , click Don't Use Recorded Timings and Narration .
The default time spent on each slide is set to 5 seconds. To change that, to the right of Seconds to spend on each slide , click the up arrow to increase, or the down arrow to decrease the seconds.
If you recorded and timed narration and pointer movements , click Use Recorded Timings and Narrations .
PowerPoint 2010 saves your presentation as a Windows Media Video (.wmv) file. (If you do not want to use the .wmv file format, you can use a third-party utility to convert your file to another format, such as .avi or .mov.)
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How to make animated videos in minutes, start a free 7-day trial of biteable., pick an animated video template or build your own with pre-made animated scenes., customize your video: add or remove scenes , include animated text, upload your own pictures and video clips. you can even add a voice over, download your masterpiece or share it far and wide with a single, trackable link ., a video presentation maker that rises above the rest, on-point templates.
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A done-for-you editing experience takes the hard work out of the equation.
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If you can make a PowerPoint, you can make a video presentation with Biteable.
Choose from a full library of brandable templates and scenes, all designed with a professional audience in mind. Build out your video presentation with animated text, characters, and icons — all with the click of a button. Polish it off with a premium music track.
Need to add your own media? No problem. Seamlessly add video clips and pictures for a polished look in minutes. Better yet, record new footage, add a voice-over, or capture your screen without leaving the app.
Biteable’s all-in-one video presentation maker does the hard work for you. All you have to do is go be the star of the meeting.
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A performance report is boring, but a video presentation report is bold and memorable.
Making a video presentation: FAQs
Your answers to the most frequently asked questions about making a video presentation.
How do I make a video presentation for free?
It’s hard to make a video presentation for free, because free video makers have limited features that usually aren’t geared toward professional presentations. Your best bet is making a presentation during a free trial with a leading video presentation maker. Most people quickly realize purchasing a subscription is worth the money.
How do I make a video out of a presentation?
Not all online video makers are geared toward making a video out of a presentation, so it’s important to use one that focuses on making videos for a professional setting. Look for features like: templates and scenes geared toward the business world; video branding capabilities; an easy-to-use workflow.
How do I make a narration video presentation?
There are three ways to make a narration video presentation.
- Record narration separately and sync it to your presentation.
- Upload first-person video footage. Merge it with your presentation.
- Use a video presentation maker with in-app voice-over and recording features. (This is the easiest way to make a narration video presentation.)
How do I make an animated presentation?
Making an animated presentation from scratch is difficult unless you have advanced skills. Your best bet is to find a video presentation maker with a library of animations you can add to your presentation. Look for an online video maker that offers unique animations geared toward a professional setting.
“Biteable gives us the speed and quality to create videos that allows our 3-person team to play at the level of a 60-person team.”
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4 must-have tips for making video presentations
Creating a video presentation is easy with Biteable. And it’s even easier if you follow these best practices.
Have a goal in mind
Every great video presentation starts with a goal. What are you trying to accomplish? Maybe you want to share a new idea with your colleagues. Maybe you want to report on important company metrics. Or maybe you want to do something else entirely.
It’s incredibly difficult to make a video presentation that moves the needle until you define exactly what your presentation aims to achieve. Figure that part out and the rest becomes much easier.
Choose a proven template
Now that you know what your presentation aims to achieve you can pick a template that fits. You can create your video presentation from scratch, but using a template as a starting point gives you guide rails for tempo and pacing, plus a proven structure designed by pros.
Biteable video presentation maker has plenty of template options geared toward a professional setting, plus hundreds of extra video scenes and animations to build out your video presentation as much or as little as you like.
Use animations that underscore your message
One of the biggest advantages of video presentations over something static like a PowerPoint is the presence of motion. Without even realizing it, your audience will remember the information better simply because video is a multimedia experience that combines movement, sound, and visuals. To make the most impact, choose your animations wisely and use movement in a way that underscores your key points.
Are you presenting on the massive growth your marketing team achieved? Use a graph showing upward movement to drive the point home. Do you have one key point you’re trying to make? Use animation to circle your text or arrows that point at your most important information.
(All of this is easy to do with the video scenes available in Biteable.)
Keep it short and sweet
The length of your video presentation matters. Too short and you won’t be able to convey enough information. Too long and your audience will tune out.
There’s no one-size-fits-all solution when it comes to video presentation length. But in general, 1-2 minutes is the sweet spot for making a video presentation that holds attention while still getting all the important information across.
You’d be surprised how many details you can share in this amount of time. A 15-minute live presentation can easily be condensed into one or two minutes if you hone your message to focus on the key details.
Brand your video
This is probably one of the most important — and most overlooked — parts of creating a successful video presentation. You’d never create a PowerPoint with erratic, off-brand colors. Making a video presentation is no different.
It’s a subtle change, but it gives off a big signal that you are polished and professional, and that you and your video presentation mean business.
Take advantage of the unique branding feature in the Biteable video presentation maker to easily apply your colors and logo to your entire presentation.
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Create video presentations that keep classrooms engaged.
Learn how to craft teaching sessions or class projects that keep eyeballs on the screen with compelling video presentations.
Spice up learning with a video presentation.
As the world shifts toward the virtual classroom, teaching and education tools are moving into digital spaces, as well. With video presentations, students and educators alike have a powerful resource to make learning exciting and fun.
For educators, a video presentation can help introduce topics visually and hold the attention of a class longer. For students, video presentation projects draw on creative and analytical skills that they’ll use throughout their lives.
Go beyond simple PowerPoint slides and explore how Adobe Premiere Pro can help any video presentation maker create their own videos and live presentations that compel audiences with video, animation effects, and more.
Limitless video presentation ideas for any creative occasion.
In a virtual learning environment, students are exposed to limitless knowledge with the drop of a link. Videos offer digestible amounts of information that students can rewatch later to help retain new knowledge.
For teachers, video presentations add variety to teaching materials, which can help keep eyes on the lecture screen instead of the phone screen. Making video presentations can help both students and teachers express themselves, share ideas, and make meaningful learning progress.
Expand the possibilities of virtual learning for students.
Some subject matters lend themselves better to a video presentation than other teaching formats. For example:
- Real-world events and experiences: Watch a video tour of the Parthenon ruins in Greece or experience rare green mambas hatching from their eggs in West Africa.
- Art, creativity, and visual skills: Learn about painting, drawing, geometry, and more with visual aids to help better understand the topic.
- Complex or technical topics: Get a 3D view of the human skeleton to help learn about anatomy, or show all of the elements of the periodic table in action.
Make teaching more accessible and engaging.
Keeping students interested can be a challenge, especially in a virtual classroom setting. Try using videos to change up your course content — and give you a break from lecturing. But, entertaining as videos may be, there are lots of other good reasons to use them in the classroom:
- Inclusivity: Online video presentations with subtitles can accommodate all audiences, including students with hearing impairment. Subtitles can also help students who are learning a new language better understand their teachers.
- Information retention: Smaller chunks of information tend to be easier for learners to remember. Engaging visuals can help overcome learning curves so students can grasp concepts more easily.
- Time efficiency: A brief explainer video or short clip can save you time with lesson planning and help share information from experts in their fields.
- Effortless studying: Students can revisit and rewatch videos outside of the classroom and have time to reprocess the course material.
Types of video presentations.
There’s no limit to what you can create with your video presentation, from a video of you dancing the cha-cha to an animated infographic, or even funny GIFs for a dose of comic relief. Here are a few types of videos you can make yourself — or find online — to use in the classroom:
- Personal narratives: As a class assignment, a personal narrative video can help students learn about themselves and each other. Or, share a personal narrative of people related to the subject you’re teaching.
- Instructional videos: Step-by-step tutorials are a versatile way to break down complicated topics. Try making a how-to video on linear algebra, novel writing, or even a DIY art project.
- YouTube videos: Try using a YouTube video in your presentation slides to connect with younger students in their own language. Many YouTube stars cover educational topics . Or, within a larger video presentation, pop in a short video or two from credible YouTubers to help students stay attentive.
The makings of an engaging video lesson.
Whether you're a student with a video project assignment or a teacher looking to change up your lesson plan, a solid outline will help you or your students create a cohesive video presentation. Start by writing an outline that includes the following:
1. Introduction of your topic:
Hook your audience with an exciting story, fact, or anecdote about your topic.
2. Agenda or overview:
Provide a slide of the talking points you will be sharing with your audience so they can see the full breadth of the presentation.
3. Explain your topic or subject:
Tell the audience about the most important aspects of your topic as you work your way through the sections you presented in your overview.
4. Examples and discussion points:
Get practical on your topic and dive into detail to get the conversation going.
Wrap up your presentation with any last remarks or touch back on the theme of your presentation.
Use Adobe Premiere Pro to create your presentation.
You don’t need a vast knowledge of video editing software to craft a quality video presentation. Adobe Premiere Pro features many video and presentation tools that you can use to customize and finalize your video. Choose from several themed video and presentation templates, slide transitions, and features that let you add subtitles , music, and much more.
Polish off your video by adding some creative components.
Take your video presentation to the next level with these creative tips:
- Select short clips : Pick a quick video clip to add variety as a visual aid, but keep it bite-sized so it’s easier for your audience to grasp. You can add video files and clips easily in Premiere Pro and use video templates to speed up that work.
- Add transitions : Premiere Pro features many fun transitions and animated effects you can use within your presentations to keep your audience’s attention.
- Throw in some music: Sometimes a little background music can make a presentation more engaging. Keep the tempo up by adding a tune.
Add the final touches:
- Choose a color scheme or overall design: Slideshow and presentation templates can help you unify the color and theme of your presentations to ensure nothing distracts the viewer. Customization controls can help you update those color schemes too.
- Use stock images: Select a few stock images as visual aids to place throughout your presentation to add high-quality visuals to your piece.
Read more about Premiere Pro tutorials so you can hone your video editing skills and start putting together an engaging video presentation for your next lesson plan or class assignment.
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How to Make an Eye-catching Video Presentation in Minutes | InVideo
- video presentation
Video is now the undisputed king of mediums in business communication. HubSpot reports that 85% of companies use videos in their marketing efforts. From webinars to demos, from sales presentations to investor pitches, and from welcome videos to online tutorials, videos are the go-to channel. Clearly, video marketing is on the surge.
And video presentations are among the most widely used formats for video marketing. But how exactly can you create winning video presentations, to begin with?
Simply by signing up to InVideo for business where you get tailor-made template and video editing services on demand so you can spend your time running your business. Sign up for a free demo here.
Video Presentations Q&A
Before we get into the meat of our guide, let’s quickly answer a few commonly asked questions.
1. What is a Video Presentation?
A video presentation is a form of communicating with an audience with the aid of a video or completely using a video. The video could be made of PowerPoint slides , still images, animation, or actual video footage.
2. Why Should I use Video Presentations?
Common reasons for using videos as presentation aids include:
- Overcoming space/time limitations - Using video as a visual aide to drive your point home - Video enables you to compress a lot of information into a digestible size
3. How do I make a Video Presentation?
Thanks to the advancements in technology, making video presentations has become very easy. It has also become more affordable than it was a couple of years ago. While different video makers have different steps to take when making a video , here are the basic steps to follow:
- Come up with a concept for your presentation. - Craft an engaging script . - Decide on the visual assets (and format) you’ll use. - Use a professional video editing app to bring it all together. - Promote the video.
Pro tip: To make things even easier, you could sign up to InVideo for business and get presentations made for your brand using the editing-on-demand services. Sign up for a free demo here .
4. How do you begin a Presentation?
You can open your presentation in 7 ways:
1. Share an anecdote or short personal story. 2. Kick-off with a provocative statement. 3. Present a startling statistic or data. 4. Tell a good clean joke that suits the audience. 5. Ask a loaded rhetorical question. 6. Show the audience a compelling visual. 7. Hook people with a fascinating quotation.
5. How do you Make a Video Presentation with PowerPoint?
Turning a PowerPoint presentation into a video is easy. Just follow these steps:
Step 1: On the File menu, select Save to make sure you have saved all your recent work in PowerPoint presentation format (.pptx).
Step 2: On the File menu, select Save As .
Step 3: Select the folder location where you want to store your PowerPoint Show file.
Step 4: In the Save as type box, choose PowerPoint Show (*.ppsx) .
Step 5: Select Save . That’s it.
Now that we’ve answered a few basic questions, let’s dig deeper into why videos are so powerful.
What Makes Video Presentations so Effective?
Why do they increase the impact of your message?
Well, it’s simple, really – people are visual creatures. This means we take in more information by watching than by reading. Remember the saying, “a picture is worth a thousand words”? Besides that, here are 4 other reasons video is so effective:
1. Conveys emotions better
No other communication channel conveys emotions better than video. That’s because video caters to the brain’s visual and auditory systems, helping the viewer pick up on cues like body language, facial expressions, imagery, and music.
2. Cements information better
According to research , people remember 10% of what they hear and 20% of what they read. However, they remember a staggering 80% of what they experienced. In short, visuals are easier to remember than text or audio because they help your audience “experience” your message. It makes video an essential part of creating presentations your audience will remember for a long time.
3. Makes it easier to digest information
Especially when explaining complicated concepts, video is a great way to present information in an easy-to-understand way. Not only is the format easy to take in, but it also makes breaking down concepts easier.
4. Builds relationships fast
I’m sure you know the marketing mantra: people buy from people they know, like, and trust. Nothing beats video in making prospects or your audience know, like, and trust you… fast. Video is an instant relationship builder. It’s the next best thing to live face-to-face communication.
A video is a great tool that has made it easier to communicate thoughts and ideas with people – not just in a room, but even across the globe.
6 Types of Video Presentations You Need to Know
Video presentations come in different flavors, depending on their purpose.
1. Educational Presentations
These are mainly used in teaching and learning sets online or in a classroom setting. These make it easier for the teacher to convey information and the students to grasp the concepts.
Use this template
2. Sales Presentations
The field of sales has evolved tremendously in the past decade. With customers being savvier, sales reps must play the game well if they’re to bag sales. One way they can do that is by creating story-based sales video presentations.
Sell more with pro video presentations
Use 5000+ InVideo templates to get started
3. Investor Pitches
Need to woo an investor? One of the best ways to do that is by using a video pitch. This will help you present your business plan in a visually appealing way so they can easily grasp your business concept.
4. Promotional Videos
Whether you’re promoting an existing product or a new one, video is your best bet for getting eyeballs on your product (or cause). People relate better to what they can see, making video the best medium for presenting your promotions (like product reviews, for example).
5. Employee Training and Onboarding
Video presentations are great for conducting employee training and onboarding. One of the main reasons for this is that video helps reduce the resources spent on these 2 important aspects of employee relationship management.
6. Informational Videos
As the name suggests, the informational/how-to type of presentation serves to pass on important information. Why video in this case? Because it’s more engaging and can pack a lot of information in a short clip.
Pro tip: You can get tailor-made templates to create any kind of presentation for your brand or business using InVideo for business . Sign up for a free demo here .
How to create killer Video Presentations – 4 Tips
Now you know why video presentations are important and which scenarios to use them in. Now to the fun part – tips on creating killer video presentations. Let’s get to it, shall we?
Tip #1 - Know your Audience
The most important aspect of creating a stellar presentation is to know and understand your audience. Even if you use the best video presentation maker , if you don’t target a specific, clearly defined audience, your presentation will flop. Understanding your audience will help you:
A. Communicate effectively
Effective communication involves knowing the language and examples that resonate with your audience.
B. Choose the right visuals
Certain visuals are more impactful when used on a particular audience. Study those that your audience will easily understand and relate to.
C. Connect on an emotional level
No matter the type of presentation, it’s crucial to connect with your audience on an emotional level. And to do that, you need to understand the emotional triggers to push in your video presentation.
Invest in adequate audience research. While it may be time-consuming (and a bit costly), it will pay off in the end.
Idea #2 - Brainstorm video content ideas
Now that you have gathered enough audience data, it’s time to brainstorm some content ideas. Whether you’re creating your talk solo or as a team, 3 crucial questions will lay the foundation of your brainstorming session:
1. What do you want the video to achieve? 2. Which emotions do you want the video to evoke? 3. What will visual elements help your video achieve its goal?
The answers to these questions will help guide your ideas. They are key to creating a killer video that your audience will love.
Tip #3 - Craft engaging scripts
Audience research? Check.
Great idea? Check.
Now we get to another interesting stage of creating great video presentations – crafting an engaging script. Whether it’s a live presentation, a webinar, or even a product review, you’ll need a great script to ensure you keep your audience engaged.
Even if you love creating impromptu videos, having a script for your video presentations is important. And no, you need not be Quentin Tarantino to produce a great video script (although it won’t hurt to learn how to become a good copywriter). Here are 3 reasons a good video script is a must:
1) Helps structure your video
To ensure your video has a smooth and progressive flow, you’ll need a good script.
2) Eliminates “dead spots”
Dead spots, or moments of inactivity, are a great turn-off in a video. They reek of unprofessionalism and can lead to your audience disengaging. The best way to eliminate dead spots is to craft a solid video script .
3) Keeps you on track
It’s very easy to get sidetracked when creating a video . However, with a script, you minimize the instances of going off-topic.
Creating scripts for your videos is a best practice that shouldn’t be overlooked. If anything, invest more in your script than the visuals as a good script can save a video with poor visuals.
Pro-tip: Once you’re confident about your script, it is time to make things even more clear. A storyboard will allow you to break down your video visually, scene by scene, describing what is happening in it.
Tip #4 - Invest in the Right Tools
With video, one thing you should never skimp on is the tools you use, particularly your video editing software. While there is a gazillion free video editing software on the market, it’s highly recommended that you use a professional video editor . And that means going the paid route.
Why should you spend on a video editor when there are countless free options available? Here’s why:
A. Get more (professional) features
Creating professional-looking videos requires a lot of resources and features. Most free video editors lack the features that will enable you to create professional videos.
B. Avoid branding and ads
With video editing software, free is never free. That’s because you pay through being forced to include the video editors brand in your work. In other words, you pay by advertising for them. Besides branding, some free video editors may subject you to irritating in-app ads.
If there’s one thing that’s inevitable when it comes to software, it’s that one time or another you’ll encounter glitches. This is where paid video editors have a great advantage over their free counterparts – you’ll have access to customer support.
From hardware (like cameras) to software (like video editing software), the tools you use will determine the quality of your videos. Invest in professional tools, and your presentations will sweep your audience off their feet because they’ll be more polished.
Pro tip: If you don't have the time or bandwidth to find your way around an editing tool, simply sign up to InVideo for business and get presentations created using tailor-made templates and on-demand editing services. Sign up for a free demo here .
Tip #5 - Adopt Video Presentation Best Practices
There’s no need to reinvent the wheel when creating presentations . Most winning video presentations are based on common fundamental principles that work. Here are some you need to know:
1) Create impactful intros (and outros)
Your intro is the most important part of your presentation as it sets the tone for the rest of the talk. If you can’t engage your audience with your intro, you probably won’t get another chance to engage them.
2) Keep it short, sharp, and sweet
No matter how engaging your video is, always remember it’s not a movie. The point is to keep your audience engaged enough to pass on your information, no more no less.
3) Be professional
Don’t throw out your professional etiquette just because you’re on (or using) video. Maintain professionalism in your video presentations by, for example, using clean language and maintaining a good posture.
4) Use quality sound
Sound plays an integral part in presentations. Whether it’s music or speech, make sure it’s crisp, clear, and audible.
By following these (and other) video presentation best practices, success is inevitable. Remember, the presentation is not about you; it’s about your audience. So, ensure that your presentations provide a good user experience for your audience.
Make video presentations in minutes
With customizable InVideo templates
Looking for a great Video Presentation Template? Here’s what you should consider
Templates are lifesavers. They help you create a decent presentation in a snap, even if you are a newbie.
Here are 3 simple questions to help you determine if a template is good:
1) Is it editable? – Are you able to change things like playback speed, effects, or text, so you produce something you like? Stay away from rigid templates that don’t give you the freedom to create with ease.
2) Is it customizable? – Can you design brand-specific clips using your company’s colors, fonts, and styling? Good templates give you wiggle room to include your brand’s specific needs.
3) Is it campaign-specific? – Different videos fit different scenarios. Ideally, you want templates tailored to your current campaign. That way, you have less tweaking to do because the templates are close to what you want.
Pro Tip: Get more tailor-made templates for your video presentations by signing up to InVideo for business . Sign up for a free demo here .
5 Awesome Video Presentation ideas to bring The House Down
Presentation is both an art and science. Get the balance right, and you have the audience eating out of the palm of your hand. Here are some ideas to help you do just that.
Idea #1 - Tickle them with humor
Humor is a powerful learning tool.
According to studies by Physiology Org humor leads to learning because of it:
- Attracts and sustains attention. - Relieves tension and produces a relaxed atmosphere. - Enhances participation. - Increases retention and motivation. - Bonds the student and the teacher.
However, to reap all these benefits, the humor must be appropriate and on-topic. So spice up your presentation with a joke or two. The result? Your audience will laugh and learn.
Idea #2 - Use Relevant Examples
Effective presenters use timely, powerful illustrations.
The word illustration comes from the Latin term ‘illustration,’ which means illumination. So practical examples are like windows of your presentation. They let light in. They help people see or understand the material better.
Here are 5 questions to ask about your illustrations:
1. Are they relevant to the topic? 2. Are they suited to the audience? 3. Are they suited to the time limit? 4. Are they enlightening? 5. Are they well told?
Grab compelling examples from books, movies, TV shows, history, children, current events, and captivating real-life incidents. Use good illustrations ram your points home.
Idea #3 - Wield Questions like a Ninja
Questions are an integral part of learning.
Sharp questions aid learning. Plus, they keep listeners highly engaged.
- At the beginning of your presentation to draw your audience in. - In the middle of the presentation to revive waning audience interest. - At the end of the talk, so the audience reflects on the material.
Also, allow the audience to ask questions. When your audience asks questions, they switch from passive spectators to active participants.
Idea #4 - Be Minimal
Have you ever sat through a presentation and felt:
- Dazed? - Confused? - Strained?
More than likely, the reason is the presenter drowned you in a blaze of inessential stuff. There was too much going on you couldn’t cope with.
Minimalism is removing all unnecessary material, leaving only the bare minimum needed to put your points across. It means using just enough text, visuals, scenes, or slides to make the point and no more. A minimal presentation is clean and uncluttered.
Simple yet intriguing. Plain but profound. Basic but punchy.
Most importantly, it makes learning easy and enjoyable.
Idea #5 - Connect emotionally with a story
Stories are speakers’ most powerful weapons. That’s because stories play a dual purpose –
- Engage intellectually - Connect Emotionally
And an emotional connection is key to bringing the house down with your presentation. Why?
An emotional connection:
- Endears you to your audience - Makes your presentation memorable - Inspires your audience to take action
By using a relevant story in your video presentation, you’ll ensure that your audience walks the entire journey with you from intro to outro.
6 PowerPoint Presentation tips to wow your audience
No business video guide is complete without PowerPoint, the staple software for business presentations.
Here are 6 golden rules to help you nail your next PowerPoint presentation and leave your audience crying for more:
1. Keep Things Simple
Legendary artist Leonardo da Vinci once said something profound:
"Simplicity is the ultimate sophistication".
With the plethora of apps and templates at your disposal, you will be tempted to complicate things. Don’t. Keep things simple.
Simple design. Simple colors. Simple story.
People get swamped and confused by complicated stuff but easily absorb and appreciate straightforward material.
2. Good visual contrast
What use is your blockbuster presentation if the audience can’t see it?
You want people to enjoy your presentation, not endure it. If you use dark fonts on dark backgrounds or light fonts on light backgrounds, you’ll strain your audience’s eyes. They’ll struggle to see your lovely slides.
Classic black-on-white color contrast does just fine. You can use colors like red, blue, or yellow for headings and images. If you don’t like black and white, you can use other colors you prefer as long as the contrast of your combination is bold and strong.
3. Use a few words and animations
It’s easy to go overboard with fancy animations and a gushing stream of words. Only use as many words as it takes to get your point across and no more.
Too many words cause the audience to read rather than listen. Remember, your slides are there to compliment your talk, not substitute it. Also, a lot of words will fill up many slides that wear your audience down.
Ruthlessly cut out senseless animations that don’t add value to your talk.
4. Use excellent images
Images are to a presentation, what water is to fish. Without them, your presentation becomes bland. It lacks the needed fizz to keep your audience hooked. But only include relevant images.
Not only that. Above all, make sure all pictures are of high quality. Amateur-looking clip art causes the audience not to take you seriously.
Pro-tip: Get access to millions of stock assets and tailor-made templates with InVideo for business . Sign up for a free demo here .
5. Smooth and fast transitions
While PowerPoint transitions can make your presentation engaging, don’t overdo them, especially the advanced ones. Not only do they quickly drain power on weaker machines, but they also distract the audience. Stick to simpler and faster transitions like wipe or slide.
6. Avoid overloading your slides
In presentations, less is more.
Having a lot going on your screen confuses and overwhelms listeners.
Cramming too much info into your slides is a big no-no. Clutter is your enemy. Strip your slides down to essential words and images. Your audience will love you for it and leave you with many takeaways.
Pro looking Video Presentations – No longer an option
With Industry 4.0 fast coming into its own, going digital is no longer an option for businesses and speakers.
And one of the most important communication mediums in the digital age is video. That’s why you can’t afford to ignore video any more. Whether you’re speaking before a live audience or seeking to disseminate information to a global audience, video presentations are the way to go.
Need a great tool to create stunning video presentations? Then make sure to schedule a demo and see just how much you can do with InVideo for business.
Let’s create superb videos
Go hybrid with Prezi
It’s a new world. Are you ready? Here’s how Prezi helps your team thrive in today’s hybrid workplace.
Prezi Video explained
We’ve compiled these quick, easy-to-follow tutorials to make you a Prezi Video master in no time.
Learn to grab their attention and keep it with presentation advice from the pros.
Create moving, zooming presentations that grab attention and keep it.
Appear right alongside your content while presenting to your audience.
Make stunning interactive charts, reports, maps, infographics, and more.
Make a video presentation that engages and inspires
Create professional-looking, branded video presentations that are way more engaging than before. Prezi Video puts you and your content together on screen, allowing you to immerse yourself in your presentation, while staying face-to-face with your audience. You create a totally unique and personal experience, one that helps you stand out in virtual and hybrid settings and make stronger connections online – perfect for meetings with customers, trainings, and company announcements.
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Trusted by business both large and small
Prezi Video dissolves the barrier of screen sharing by putting your content next to you on screen. Turn every video presentation into a real interaction and leave the standard passive experience behind. Stay present with your audience and get the most value from every meeting.
When you set up your brand kit in Prezi, everyone on your team gets quick access to your business’ colors, fonts, and logos and can efficiently create on-brand videos every time. Set up multiple brand kits to build on-brand content for your company and your customers in a flash.
Boost your audience engagement by seamlessly connecting Prezi Video with your favorite popular video conferencing app. Become an active participant and show support without interrupting the flow of another speaker’s presentation with on-screen reactions like GIFs, images, and text.
- Create a Prezi account and open Prezi Video in your dashboard.
- Choose a professionally-designed video templates or select quick record to get started.
- Upload your own images, GIFS, and videos, or quickly select from free Unsplash and GIPHY visuals right in Prezi Video.
- Add your presenter notes and finalize your presentation.
- Record and share your video. You can trim the video and handle all the extras like descriptions, thumbnails, and privacy settings as well.
Create a video presentation with Prezi Video
Find the perfect template for your video presentation
You don’t need any design expertise to create a branded video presentation that’s memorable and engaging. Get started with one of our professionally-designed video templates, then customize it with your own branding and add your content.
Check out more video presentation templates
More features that make video presentations with Prezi great
You’re in the driver’s seat
License management Add or remove team members, and transfer licenses with ease.
Content ownership Keep control of your team’s content, even when someone leaves.
Privacy control Publishing settings and overviews let you manage who sees what.
MSI Installation Remote software deployment gets everyone the latest versions fast.
We’re your biggest supporters
Phone and chat support Our customer support experts are standing by to help.
Dedicated success manager Let your personal guide get your team up and running.
Branded templates Get your own template with your fonts, logo, and colors.
Advanced training* Get personalized trainings and webinars, plus the option to get Prezi-certified. *Available with software commitment minimum
Your security is our priority
SOC2 compliance We stay compliant and constantly up-to-date with SOC2 requirements.
Continuous monitoring We constantly scan and test our infrastructure and application.
Cross-team integration Our security, engineering, and product teams partner with each other closely. Learn more about our security measures
Frequently asked questions
What is a video presentation.
Good question! A video presentation is a multimedia presentation that helps communicate an idea virtually. Prezi Video makes video presentations better by putting you and your content on screen together, making it a lot easier for you to engage and interact with your audience. You can then record a video or stream it live in a virtual meeting.
Can I share my video presentation outside my organization?
Yes, there are a few ways to share your video presentation. Share it live in a virtual meeting or record and share for others to watch on their own time. You can send a view link, embed it on a webpage, or export the video file to use without internet connection. Share it with whomever you want to – it doesn’t matter if your audience is inside or outside of your organization. To collaborate on a video presentation, the owner must give editing rights to collaborators and the collaborators must also have a Prezi license.
How do I reuse an existing Prezi presentation in Prezi Video?
Use the Prezi Video desktop app to import any Prezi presentation in your library into Prezi Video. Prezi Video will automatically delete the traditional background of your presentation, placing your content right next to you in the same screen so you can engage better with your audience.
Can I use existing slides from a non-Prezi presentation?
Definitely! Upload an existing presentation from PowerPoint or Google Slides to Prezi and convert it into a Prezi presentation. If you want to use a Keynote presentation, you’ll first need to export it as a PDF then import it into Prezi.
How do I connect my video presentation to my virtual meeting?
To connect your video presentation to your virtual meeting, you will need to download the Prezi Video desktop application. Once your content is ready, go to the camera settings of your video conferencing tool and select Prezi Camera. The desktop app will automatically connect to any supported tool.
Discover more on our blog
Video presentations are better with Prezi
Prezi helps you create stunning and highly engaging video presentations that are perfect for sales, marketing, training, or internal communication. Try it for yourself and discover other cool features when you get a demo or sign up for a free trial.
Animated Video Presentation Maker
A breakthrough in the world of slideshow boredom.
1000+ Brands | 10,000+ Top Universities & Schools | More than 18 Million Users use Animaker.
Why should you use an Animated Video Story?
They are very cool.
PowerPoint presentations are a thing of the past. By combining the excitement of cartoon characters and visual appeal of typography, Animaker delivers super cool ready to use presentations.
They are very affordable and easy to make
Doesn’t matter if you are a school child with very little pocket money or a business executive driving a BMW. Animaker’s video presentations are affordable for all.
They impress and convert
Swimming in a sea of powerpoint presentations, decision makers are bound to experience slideshow boredom. Video presentations not only stand out in that sea, they also impress and convert.
You have the added advantage of Animation
Presentation has the unique quality of being very important and very boring at the same time. Animaker’s animated assets allows you to create amazing presentations which are sure to impress any kind of audience.
They have the convenience of the Presentation Slider.
A feature which is absent in most online Animation tools but is also the most sought after by business executives. Animaker brings together the visual awesomeness of Animations and the convenience of the presentation slider.
Create an awesome Video Presentation in just 4 steps:
Sign up and explore
Pick a template
Customize and animate
Present and impress
Ready to use templates
"Animaker removes the barriers to creating pro-level animated videos" - TNW
Nominee for Top Hot & Upcoming Startup of the Year.
Won Best Startup Award under Information Technology Startups
It looks like this tool is the right solution for many social media problems today. Great work!
Animaker is a Fantastic Tool for Content Marketing On A Budget.
Be different, Be original and Be amazing
Make a stunning Animated Video Presentation in minutes
5 Free Interactive Presentation Tools You Can Try Online
Looking for engaging presentation tools without breaking the bank? Here are some of the top interactive programs you can try for free today.
Giving a presentation that’s engaging can be difficult, especially if the material happens to be particularly dry. One of the best ways to keep audiences engaged is by making your presentation interactive.
Luckily, there are plenty of online tools that aim to make creating interactive presentations as easy as possible. Here are five of the best for your consideration.
First up on this list comes Mentimeter. Mentimeter is an online presentation service that allows anyone to quickly and easily create engaging presentations to share with others.
Getting started with Mentimeter is easy. All you have to do is sign up for a free account, and you’ll be good to go. Mentimeter starts off by asking you a couple of questions concerning how you aim to use the service, but this is only to help you as you go.
There are a variety of different templates available with Mentimeter, and based on how you plan to use it, the service will recommend different ones for you. You’re free to browse through the whole selection at any time, however. These are perfect for quickly putting together a presentation for just about any need.
With your Mentimeter presentation made, you’ll be presented with a code across the top of your slides. By visiting the Mentimeter website and inputting the code, you’ll be able to interact with the slides using any smart device.
If you’re looking for a great presentation service that also features some light interactive elements, then Prezi is a good middle-ground option. Prezi is an online presentation creation service that makes creating and generating presentations and slideshows easier than ever.
To get started, there are a wide array of different templates for you to choose from in a range of styles. From there, Prezi features plenty of options to create and adjust your template to fit your presentation needs. There are options here to easily change the style, text, and images being used in just a few short clicks.
When it comes to interactive elements, Prezi has some of the more limited options on this list, though there’s still plenty here to like. Prezi features a collaborative presentation mode. This allows you to share a link with others so that they are able to edit or present with you.
Where this shines, however, is that it also allows you to invite people to comment on your slides. This gives you the option to receive feedback and present in ways that you normally wouldn’t otherwise be able to. Perfect for team efforts.
3. Google Slides
Next up, we have Google Slides. Google Slides is a great piece of software that is entirely free to use and available entirely within your browser. It’s likely that you’ve heard of or used Google Slides in the past, but if you haven’t, don’t fret.
Google Slides is an online presentation service that works entirely from the cloud. This makes it one of the best free PowerPoint alternatives currently out there. This means that you can easily use Google Slides to present just about anything.
Creating slides is easy and effective, and there are plenty of ways to spruce up your slides with themes, templates, and more. Beyond that, however, there are a huge number of ways how to make your presentations more interactive with Google Slides . Largely, this comes down to its Presenter view.
The process can be a little complicated, but effectively, Google Slides comes with its own suite of audience tools that you can use to ask questions directly to your audience. This is a great way to interact with the people that you’re presenting to, be it in a meeting, a classroom, or for a large-scale presentation.
If you’re looking for a powerful presentation tool that has plenty of tools to sink your teeth into, then Visme is a great option for just that. When it comes to time-saving presentation tools that you need to know about , Visme is one of the best.
Visme is an online presentation tool that aims to make creating and sharing ideas easier than ever before. To get started, all you need to do is sign up and choose a template from Visme’s many options.
There are tons to look at here, with a wide variety of different styles and aesthetics to choose from to match whatever environment you’re in. Once you’ve chosen a template, the actual presentation editor is great, too.
There are options here to easily manage graphics, icons, photos, charts, and more. What’s really great, however, is that there are plenty of video tutorials along the way to help you pick up just about any part of Visme’s tool suite and use it easily.
When it comes to audience interaction, Visme has plenty to use there, as well. There are options for form and survey integration right into your slides, and you can even use JotForm and Mailchimp integrations to push this even further.
Finally, we have Genially. Genially is one of the most comprehensive interactive presentation creation services currently available, with a huge host of different features to choose from.
When you first start off with Genially, you’ll want to choose from one of its templates to get started. There are over 10,000 options here to choose from, so you’re bound to find something that suits the style and format that you’re looking for.
When it comes to interactive elements, you can choose from buttons, buttons with text, interactive questions, markers, and more. These elements allow you to inject an interactive element into your presentations that will help to keep your audiences engaged, no matter what your material is.
Get More Out of Your Presentations
As you can see, there are plenty of tools out there that make it easy to create and share interactive presentations regardless of your audience. Whether you’re looking to share a slideshow with your students, or aiming to wow your colleagues at your next meeting, there’s an online tool that’s great for you.
The easiest video presentation maker
Close deals and make connections with video. Animoto makes it easy for anyone to create video presentations that capture attention and engage your audience.
Create video presentations that get results
Static visuals aren't cutting it, especially for remote presentations. Keep audiences engaged with video clips, animations, and more.
Make your presentations feel personal - whether your audience is in the room or across the globe.
With video, nothing gets lost in translation. Show your audience exactly what they need to see.
The tools you need to get the job done
How to make video presentations in three easy steps
1. drag and drop your media.
Start by uploading any photos and clips you already have on hand, recording your screen, or using content from our built-in Getty Images stock library.
2. Apply your brand and customize
Save your brand elements and apply them to your videos in just a click. Then add professional effects, animations, and transitions to capture and hold attention.
3. Share with your team
Download your videos in 1080p or share directly from Animoto with integrated social sharing, embedding, and email tools.
Close deals and connect with your audience
There are a lot of ways that remote work has changed the way we do business, for better and for worse. One thing that hasn’t changed — it's all about connecting with your audience. Take your presentations to the next level with video. Check out our blog for eleven ideas to get you started.
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What is an effective meeting?
“This meeting should have been an email.” Emblazoned on coffee mugs, endless memes, and your colleagues’ faces on their ninth video call of the day, this sentence may end up being a catchphrase of the modern era.
As the pandemic rewrote the rule book for coworking and office culture, new processes and untested systems allowed inefficiencies to creep in —inefficiencies that included meetings scheduled for the sake of unstructured discussion or even basic human interaction rather than for productivity. While interacting might be easier than ever, value-creating collaboration isn’t—and its quality seems to be deteriorating .
Effective meetings aren’t just about keeping ourselves from going around the bend. When meetings aren’t run well—or when there are too many of them— decision making becomes slower and the quality of decisions suffers. According to one McKinsey survey , 61 percent of executives said that at least half the time they spent making decisions—much of it surely spent in meetings—was ineffective. Just 37 percent of respondents said their organizations’ decisions were both timely and high quality. And, in a different survey , 80 percent of executives were considering or already implementing changes in meeting structure and cadence in response to the evolution of how people worked during the pandemic.
What’s more, when leaders try to solve for inefficient decision making, they too often look to organizational charts and vertical-command relationships. Rarely, in McKinsey’s experience, do they see the real issue at hand: poor design and execution of collaborative interactions. In other words, you guessed it, ineffective meetings.
It doesn’t have to be this way. When meetings are run well, they not only foster better decisions but also leave attendees feeling energized and motivated to carry the momentum forward independently. For tips on how to put a stop to video call fatigue and restart your team’s productivity, read on.
Learn more about McKinsey’s People & Organizational Performance Practice .
What does time management have to do with effective meetings?
“The only thing on Earth that never lies to you is your calendar ,” says renowned business author and McKinsey alum Tom Peters. “That’s why I’m a fanatic on the topic of time management. But when you use that term, people think, ‘Here’s an adult with a brain. And he’s teaching time management. Find something more important, please.’ But something more important doesn’t exist.”
Endless, diffuse meetings, according to Peters, take up far too much of executives’ precious working time. Half of leaders’ time, he says, citing an idea from the Israeli executive Dov Frohman, should be unscheduled. What should they do with all that unstructured time? One typically cheeky suggestion from Peters is to read more.
The reality is that effective meetings and good time management exist in a virtuous circle. Good time management means you feel empowered to turn down unnecessary meetings—and better meetings mean you spend the rest of your time feeling more purposeful in carrying out your work.
How can leaders address the problem of time scarcity?
McKinsey’s experience shows that leaders may want to stop thinking about time management as primarily an individual problem and start addressing it institutionally. Increasingly, time management is an organizational issue with roots deeply embedded in corporate cultures.
Unsurprisingly, the solution seems to be balance. Executives in one McKinsey survey who reported being satisfied with the way their time is allocated spent 34 percent of their working time interacting with external stakeholders (including boards, customers, and investors), 39 percent in internal meetings (including one-on-ones with direct reports, leadership team meetings, and other employee gatherings), and 24 percent working alone.
Here are five ways to achieve optimal balance in allocating time :
- Have a ‘time leadership’ budget—and a process for allocating it. When adding a project or initiative, companies should analyze how much leadership attention, guidance, and intervention each will need. In our experience, this is the best way to move toward the goal of treating leaders’ time as a finite resource—one that is as precious as a company’s financial capital.
- Consider time when you introduce organizational change. Understanding the time required to achieve goals is critical to the long-term success of any organizational change. The hours needed to manage, lead, or supervise an employee can leave managers with little time left over. Getting this balance right can be tough—having too few managers could lead them to feel overwhelmed, with more direct reports than they can manage. But having too many managers can cause redundancies and unnecessary complexity.
- Ensure that individuals routinely measure and manage their time. Time analysis exercises can yield surprising results—and can inspire time management that more closely aligns with organizational priorities. Including time-related metrics in performance reviews is another driver of behavioral change.
- Refine the principal calendar. Revisit all standing meetings and make an honest assessment of which ones are being held out of habit and which ones are genuinely useful.
- Provide high-quality administrative support. In a survey of executives on how they allocate their time , 85 percent of those who considered themselves effective time managers reported that they received strong support in scheduling and allocating time. Only 7 percent of ineffective time allocators said the same. In the case of one global chemical company, the administrative assistant of the CEO considers it her responsibility to ensure that the organization’s strategic objectives are reflected in the way she allocates the CEO’s time.
Learn more about McKinsey’s People & Organizational Performance Practice .
What are three questions you should ask yourself before scheduling a meeting?
Good meetings nurture better decision making . On the flip side, inefficient meetings not only waste time but also create distraction and confusion even when people are working independently. Here are three questions you can ask when scheduling a meeting that can help create the clarity needed for efficient decision making.
Should this even be a meeting at all? Recurring meetings are particularly susceptible to migration from the original purpose toward something more diffuse. Check in with stakeholders to ensure that the frequency is right (weekly meetings could be changed to monthly, perhaps), or think about whether decisions could be best made by an individual—with, of course, guidance from others.
Then go deeper. Examine whether your company’s culture is to encourage meetings rather than individual decision making. To remedy this, if you’re a leader, think twice before reflexively accepting any meeting invitation as it appears in your inbox. The goal should be to treat leadership capacity as a finite resource— just like your company’s financial capital .
What is this meeting for? A meeting’s title and its purpose are not the same. When the latter isn’t clear, meetings can seem frustrating at best and futile at worst. To help avoid this, companies can appoint a “chief of staff” for certain efforts or products. This person collates materials before meetings, ensures that they are distributed ahead of time, and verifies that the due diligence has been done to necessitate a meeting in the first place. This can lead to better-informed participants, which in turn can lead to more effective time spent in meetings—and, ultimately, better decisions.
What is everyone’s role? Even if a meeting has a clear purpose, it’s of little use if there is no one present deputized to make a decision . Equally, even if it’s clear who the decider is, it’s a mistake to hold a meeting when people are unsure of participants’ roles. McKinsey analysts have seen poor role clarity stymie productivity and cause frustration, especially when decisions involve complicated business activities that cut across organizational boundaries. Blurry accountability is especially costly in an era where speed and agility confer a competitive advantage .
Meeting participants can be divided into four roles:
- Decision makers should be the only participants with a vote, and the ones with the responsibility to decide as they see fit. Sometimes decision makers will need to “disagree and commit,” to use a phrase coined by Jeff Bezos in a 2017 letter to Amazon shareholders.
- Advisers give input and shape the decision. They typically have a big stake in the decision’s outcome.
- Recommenders conduct analyses, explore alternatives, illuminate pros and cons, and ultimately recommend a course of action to the advisers and decision makers. The more recommenders the better—for the process, not the decision meeting itself.
- Execution partners don’t give input in making the decision but are deeply involved in implementation. For optimal speed and clarity, execution partners should be in the room when the decision is made so that they can envision how the implementation will evolve from the decision.
OK, I’ve eliminated all unnecessary meetings and assigned specific purposes to each one. Now what?
Great work. Now you can assign each meeting to one of the following three categories , and make specific shifts to improve the outcomes.
- Decision-making meetings. This category includes routine decisions, like quarterly business reviews, as well as complex or uncertain decisions, like decisions about investments. In order to make high-quality decisions quickly, it’s critical to clarify exactly who is going to make them. Some of these meetings can be held virtually, but complex decision-making meetings are better in person. These meetings should result in a final decision (even if not everyone agrees).
- Creative solutions and coordination meetings. These include innovation sessions—for instance, in support of a new product—as well as routine working sessions, like daily check-ins. Rather than telling people what to do, leaders should work to empower employees to make their own (supported) decisions and to spend more time on high-quality coaching sessions. As with decision-making meetings, creative solutions and coordinating meetings can be virtual—but most innovation sessions should be in person. Innovation sessions should result in potential solutions and prepare for a decision meeting, whereas routine working meetings can result in next steps.
- Information-sharing meetings. Live interaction can be useful for information sharing, especially when an interpretive lens is required or if the information is sensitive. But information-sharing meetings are often regarded as having limited value. Many organizations have recently moved to drastically improve meeting efficiency. Netflix, for example, has limited the duration of meetings to a maximum of 30 minutes and requires that meetings involving one-way information sharing be canceled in favor of other mechanisms like a memo, podcast, or vlog. Early data from Netflix shows that the company has reduced meetings by more than 65 percent and that more than 85 percent of employees favor the approach. The goal of these meetings should be to increase awareness of the new information shared in the meeting.
What are some best practices for video meetings?
Establishing best practices for meetings might seem like common sense—but they are not commonly practiced. Here are some helpful tips from Karin M. Reed , author of the 2021 book Suddenly Virtual: Making Remote Meetings Work :
- Time: The most effective meetings are short meetings. Rather than scheduling a two-hour call with ten agenda items, cut it down to a 20-minute meeting with two agenda items. There are limits to people’s endurance and attention spans in the virtual environment.
- Participants: When determining the number of attendees for decision-making meetings, the sweet spot is five to seven. More than seven attendees in any meeting can result in an unwieldy discussion.
- Appearance: Pay attention to your appearance when hosting a videoconference. It’s not a matter of vanity—it shows respect for your conversation partner and can help you get your message across. Light your face properly: facial expressions are critical to conveying a message. And anything that takes attention away from you, whether it’s a crackly audio connection or a silly picture of Uncle Rupert in the background, will distract from your message.
- Eye contact: Look at your camera lens when you’re talking, not at your screen. This goes against our natural impulses, but eye contact is critical when you’re having a conversation. And to maintain eye contact on a video call, you need to look at your camera.
- Inclusion: Leaders should engage in proactive facilitation to ensure that everyone has the chance to say their piece. Cold calling on people—gently, and with good intention—lets people know that it’s their time to speak. Even if someone doesn’t have anything to add, they will have felt included.
For more in-depth exploration of these topics, see McKinsey’s People & Organizational Performance Practice . Also check out organizational structure–related job opportunities if you’re interested in working at McKinsey.
- “ If we’re all so busy, why isn’t anything getting done? ,” January 10, 2022, Aaron De Smet , Caitlin Hewes, Mengwei Luo, J. R. Maxwell , and Patrick Simon
- “ Author Talks: Karin M. Reed on virtual meetings ,” April 20, 2021
- “ To unlock better decision making, plan better meetings ,” November 9, 2020, Aaron De Smet and Leigh Weiss
- “ Want a better decision? Plan a better meeting ,” McKinsey Quarterly , May 8, 2019, Aaron De Smet , Gregor Jost , and Leigh Weiss
- “ Tom Peters on leading the 21st-century organization ,” McKinsey Quarterly , September 1, 2014, Aaron De Smet and Suzanne Heywood
- “ Making time management the organization’s priority ,” McKinsey Quarterly , January 1, 2013, Frankki Bevins and Aaron De Smet
Want to know more about effective meetings?
If we’re all so busy, why isn’t anything getting done?
To unlock better decision making, plan better meetings
Author Talks: Karin M. Reed on virtual meetings
Video Presentation Maker
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Upload your video to VEED or record your screen and webcam with our online webcam recorder. You can also start with our video presentation templates.
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Use our full range of tools to add annotations, animated text, music, and more! You can also add your company logo and other branding assets (available in premium).
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Upload your Google Slides or PowerPoint presentation inside our webcam and screen recorder, and go through your slides while recording yourself. Select from different themes, backgrounds, and layouts. When you’re done, you can edit your video presentation to make it even more engaging for your audience. Split, cut, and rearrange your clips on the timeline. Add transition effects between clips to maximize their impact.
Annotate, add text, images, music, and more!
VEED lets you quickly add annotations to your presentation slides and animate them. Add drawings and text. You can animate these elements and even add music and sound effects from our stock library. Draw arrows, underline key points, and create speech bubbles to emphasize your message. Make sure that you get your message across using our full range of tools!
Save your videos as templates for business communication
Our professional video editing software lets you save your videos as templates, letting you quickly edit and repurpose your video for future business video communications. You can automatically add subtitles to your video presentations and translate them to make them accessible to people all over the world. This is great if you need to talk to your international team.
Frequently Asked Questions
Upload your video to VEED or use our webcam recorder. You can also upload your slides and present them while recording yourself. Edit your video, add all the elements you want, and share!
VEED is free to use for everyone. Some tools require a premium subscription, but even with a free account, you can use our screen and webcam recorder, upload your slides, and edit your video with our pro tools!
There are many video presentation software out there, but VEED stands out because of its smooth user interface and design. Our drag and drop functionality makes video creation quick and efficient. Plus, it’s packed with a full range of tools that you won’t find in other free video editors.
To ensure that you will get your audience’s interest, your presentation needs to be compelling. Don’t just share information, tell a story! You can also add music, visual elements like photos and text, use humor, and add graphics.
VEED lets you edit your video to make it look like a presentation. You can split your video into clips and add transition effects in between. Animate elements like text, images, and subtitles. And much more!
VEED works smoothly on laptops, desktops, and mobile phones. It is compatible with Windows, Mac, and Linux. And it works right from your browser!
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More than a video presentation maker
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Learn how to publish your own video using Microsoft PowerPoint with narration, annotations, animations, and timings. As full disclosure, I work at Microsoft ...
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Turning a PowerPoint presentation into a video is easy. Just follow these steps: Step 1: On the File menu, select Save to make sure you have saved all your recent work in PowerPoint presentation format (.pptx). Step 2: On the File menu, select Save As. Step 3: Select the folder location where you want to store your PowerPoint Show file.
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Here are some helpful tips from Karin M. Reed, author of the 2021 book Suddenly Virtual: Making Remote Meetings Work: Time: The most effective meetings are short meetings. Rather than scheduling a two-hour call with ten agenda items, cut it down to a 20-minute meeting with two agenda items.
More than a video presentation maker. If you have been looking for a video editor that can do it all, look no further! VEED is a professional, all-in-one video editing software that can take care of all your video editing needs—quickly and efficiently. You can resize your video for different video sharing and social media platforms, add text ...