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How to Address a Cover Letter (and Who to Address)
Addressing your cover letter directly to the hiring manager is the best way to start it. No matter how you format your cover letter , begin it with a personalized greeting so the hiring manager sees you’ve researched the company.
Knowing how to address a cover letter properly is the first step toward starting your cover letter . Not only that, but finding out the right person to address shows initiative and that you’ve researched the position thoroughly. Taking the time to find out who to address a cover letter to and how to address them appropriately will make a positive impression on the hiring manager.
Who to address a cover letter to
You should address a cover letter to the hiring manager of the job you’re applying for, or the HR manager of the company. A basic cover letter salutation (or greeting) uses the hiring manager’s first and last name and includes a “Mr.”, “Ms.”, or other relevant professional title before their name.
But you’ll often find yourself in situations where there’s no personal contact information in the job post or if you’re cold emailing for a job, you’re unsure of who to contact. Either way, you’ll need to address your letter the right way, and addressing the hiring manager is the safest way to do so.
How to find out who to address a cover letter to
In many cases, the hiring manager’s name will be mentioned in the job description. If you can’t find the hiring manager’s name in the job description, make the effort to find their name elsewhere. It’s worth the extra work, so use the following sources to help you find the hiring manager’s name:
- The company website : See if you can locate the hiring manager on the “About Us” or “Company Directory” page of the company’s website.
- LinkedIn : Browse the company’s LinkedIn page and use filters such as position title, location, and personal names to find out who heads the hiring team.
- Google search : A targeted Google search can help you uncover the name of the hiring manager. Simply insert the company website and relevant title into Google in the following format: site:resumegenius.com “position title”
- Contact the company : If you’re still unable to find the hiring manager’s name, call or email the company and ask for the contact person’s name (and direct email address if you don’t have it already). Explain that you’re applying for a position and you’d like to address your cover letter to someone responsible for filling that position.
Addressing your cover letter to the hiring manager directly allows you to quickly establish a personal connection and shows you’ve done your research. A cover letter addressed to the right person and tailored to the company you’re applying for is more likely to get noticed than a generic cover letter sent to multiple companies.
This is why it’s so crucial to address a cover letter the right way.
How to address a cover letter without a name
If you’ve exhausted all your options and still can’t find the hiring manager’s name, or you’re not positive it’s the right name and don’t want to risk addressing the wrong person, it’s better to be on the safe side.
So don’t worry, there are plenty of options you can try if the hiring manager’s name is unknown. Here are the most common ways to address a cover letter without a name:
- To Whom It May Concern
- Dear Human Resources Director
- Dear Hiring Manager
- Dear Recruitment Manager
Additionally, if you want to add a personal touch, address your cover letter to your prospective department or manager. For example, “Dear Customer Service Department,”.
How to address a cover letter with a name
Even when you have the hiring manager’s name, there are still a few different ways to address your cover letter.
Use the right salutation
First thing’s first: you need to use the proper salutation. Usually, “Dear” followed by the hiring manager’s name is perfect because it’s traditional and professional.
However, “Hello” is also acceptable if you’re applying to a job with a casual office culture or you know the hiring manager personally.
Use their academic, professional, or gendered title
In some cases, it might be unclear what title to use when addressing the hiring manager.
If the hiring manager has a gender-neutral name, it’s best not to assume their gender and risk making a mistake. In this situation, simply avoid gender-specific titles such as “Mr.” and “Ms.” in your greeting.
Instead, do either of the following to make your cover letter salutation gender-neutral:
- Write out their first and last names in full (e.g. Jordan Reeves)
- Use the gender-neutral pronoun “ Mx. “, in the case that the hiring manager explicitly wants to be addressed this way
When you address a cover letter to a hiring manager with a professional or academic title (like Doctor or Professor), include their title in your salutation. You can write out the full title or use an abbreviation. For example, “Reverend” and “Rev.” are both fine.
Here are some examples of a few different ways to address your cover letter:
- Dear Sam Jones,
- Dear Mx. Lopez,
- Dear Ms. Patel,
- Dear Prof. Tsai,
The only time it’s acceptable to address the hiring manager with only their first name (for example, “Dear Mollie,”) is if you’re writing a cover letter for an internal position or promotion in the same company, and you already know the hiring manager.
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Written by Dominique Vatin
Dominique is a Content Writer at Resume Genius, where she enjoys crafting content to better equip job seekers. She graduated from Yonsei GSIS in Korea with a Master's... more
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How to Choose the Right Greeting for Your Cover Letter
Alison Doyle is one of the nation’s foremost career experts.
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Cover Letter Greetings to Avoid
When you have a contact person.
- When You Don't Have a Contact Person
Examples of General Salutations
- When to Use 'Dear' in a Cover Letter
- Writing a Cover Letter Salutation
Concluding Your Letter
Cover letter example, sending your letter.
Hilary Allison / The Balance
A salutation is the greeting at the beginning of a cover letter that is included with a resume when applying for a job. When you're writing a cover letter or sending an email message to apply for a job, it's important to include an appropriate greeting at the beginning to set the tone for your letter, which should be professional and appropriate.
The greeting is the first thing the recipient will see when they read your cover letter . Therefore, it's important for you to convey the appropriate level of familiarity and respect.
Using casual greetings, such as “Hello” and “Hi” can make your letter seem unprofessional. Reserve these casual greetings for personal email and refrain from using them in your cover letter unless you are very familiar with the recipient. Such greetings are simply too informal—not the most professional way to begin the conversation if you’re looking to land a job.
“Hi” is appropriate only in casual email correspondence with people you personally know well. For example, if you're checking in with a close friend to find out if they've heard of a job opening at their company. "Hello" is appropriate only in email correspondence. It should be used primarily for people you know well but can be used in very casual circumstances.
Beginning your correspondence “To Whom It May Concern,” on the other hand, may seem too impersonal and make the hiring manager believe you do not care enough to find out whom you should be addressing. The only time to use " To Whom It May Concern " as a cover letter greeting is when you simply cannot find out the specific person to whom you are writing.
You should, of course, make every effort to find the name of a contact in the specific department in which you are interested. When making an inquiry with a company for unadvertised openings, this greeting may be most appropriate.
The following is a list of letter salutation examples that are appropriate for cover letters and other employment-related correspondence when you have the name of a contact.
- Dear Mr. Jones
- Dear Ms. Brown
- Dear Riley Doe
- Dear Dr. Haven
- Dear Professor Lawrence
When You Don't Have a Contact Person
If this information was not provided in the job announcement and you cannot find it on the company’s web site, then you may be able to call the company, ask to be forwarded to their Human Resources department (if they have one), explain that you will be applying for a job there, and ask for the name of their hiring manager.
Always make every effort to find a contact name to use in your letter. It leaves a good impression on the hiring manager if you have taken the time to use their name, especially if you needed to work a little to find it.
LinkedIn is also a great tool to find out the name of the hiring manager. You can do a search for the company you are applying to with one or two keywords that would describe the person hiring for the position. Scroll down the list until you find the person who fits the criteria. This approach may help you pinpoint the appropriate contact person.
Many companies don't list a contact person when they post jobs, because they have a team of hiring staff who sort through cover letters and resumes before passing them to the hiring manager for the appropriate department. They prefer to leave the hiring manager anonymous until he or she contacts you for an interview.
An organization may also not want to disclose who the hiring manager is to avoid emails and phone calls from applicants, particularly if they anticipate receiving a large number of applications from potential job candidates. So, don't worry if you can't find someone to address your letter to. It will be forwarded to the correct department and recipient.
If you don't have a contact person at the company, either leave off the salutation from your cover letter and start with the first paragraph of your letter or, better yet, use a general salutation.
When using a general salutation, capitalize the nouns.
- Dear Hiring Manager
- To Whom It May Concern
- Dear Human Resources Manager
- Dear Sir or Madam
- Dear [Company Name] Recruiter
When to Use 'Dear' in a Cover Letter
It is appropriate to use “Dear” in most circumstances, such as when the potential employer is someone you know well, or they are a business acquaintance. Follow these tips on choosing the right greeting:
- For people who you know well on a first-name basis, it's okay to use their first name only. For a business acquaintance or associate, use their first name if you met them more than once and addressed them by their first name.
- For potential employers, use Mr., Ms. or Dr., unless you have been instructed otherwise. Even if you know a woman is married, it is safer to use “Ms.” as opposed to “Mrs.,” as the latter may be offensive in certain circumstances.
- If you are unsure of the appropriate greeting, play it safe and use Mr./Ms./Dr. [last name] or Mr./Ms./Dr. [first name, last name].
How to Write a Cover Letter Salutation
Standard business correspondence formatting requires that, after providing your own contact information and the date of your letter, you then write down your contact person’s name, the company’s name, and the company’s address.
The formal salutation/greeting comes next: “Dear [Contact Person’s name].” If you have a contact person for your letter, include their personal title and name in the salutation (i.e. "Dear Mr. Franklin"). If you are unsure of the reader's gender, simply state their full name and avoid the personal title (i.e. "Dear Jamie Smith"). Follow the salutation with a colon or comma, leave one line blank, and then start the first paragraph of your letter on the following line.
Your letter greeting has the potential to improve your chances of getting an interview. To enhance your candidacy, make sure your cover letter maintains a professional appearance and offers relevant information, including your qualifications for the position. Choose the appropriate closing and always thank the reader for their time and consideration.
This is a cover letter salutation example. Download the salutation cover letter template (compatible with Google Docs and Word Online) or see below for more examples.
Cover Letter With Salutation Example (Text Version)
Alex Applicant 123 Main Street Anytown, CA 12345 555-555-5555 alex.applicant@email.com
September 1, 2018
Brett Lee Nurse Manager St. Ansgar Hospital 123 Business Rd. Business City, NY 54321
Dear Mr. Lee:
I am writing to apply for the position of nursing attendant, as advertised on the St. Ansgar Hospital website. As a trained nursing assistant who is fulfilled by working with patients and staff, and by helping people, I would be a great asset to your nursing staff.
I completed my nurse assistant program in June of 20XX, and I also have a nurse attendant certificate from the state of New York. I have been working part-time at Dr. Ellen Mueller’s primary care office in Smithtown, NY, for the past year, so I am experienced in working with patients. In addition, I am diligent about my responsibilities, and I have a flexible schedule which enables me to work almost any hours that you need.
I’ve attached my resume so that you can review my education and experience. I hope to hear from you soon. Thank you very much for your time and consideration.
Respectfully,
Signature (hard copy letter)
Alex Applicant
When you are sending your letter via email, include the reason you are writing in the subject line of your message:
Subject: First Name Last Name – Nurse Attendant Position
List yourcontact information in your signature, rather than in the body of the letter:
FirstName LastName Your Email Your Phone Number
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Resume & Cover Letter
How to address a cover letter.
Posted by Glassdoor Team
Career Advice Experts
Last Updated June 29, 2021
Guide Overview
Addressing a cover letter.
The beginning of your cover letter, or how and who you address it to, is the first thing the recipient sees when opening your letter. For this reason, understanding how to address a cover letter in a professional and effective manner is essential when making a positive impression on hiring managers. Here we explore why it's important to know how to address a cover letter, steps to take when addressing both physical and emailed cover letters, and several examples of different ways to address your cover letter.
Why is a cover letter address important?
A cover letter address is important primarily because it is often the first thing the recipient sees upon opening the letter. If you address your cover letter professionally and appropriately, you’re more likely to make a positive impression on the hiring manager or recruiter reviewing your letter. This will ultimately support you in your job search endeavors and help you secure more job interviews than if you were not to address your cover letter or do so in an unacceptable manner.
Additionally, a cover letter address is important because it demonstrates your attention to detail and willingness to perform research when necessary. This is especially true when you include the name of the hiring manager in your address. Doing so shows your commitment to professionalism and supports a positive first impression on the reader.
Learn more: How to Write A Cover Letter
How to address a cover letter
The following are methods to follow when addressing a cover letter depending on the situation:
When you know the name of the recipient
It’s always preferable to address your cover letter using the recipient’s name rather than using a generic address. Using the recipient’s name establishes a personal connection and demonstrates your ability to gather information, especially if the recipient’s name is not readily available.
If you don’t know the recipient’s name, do your due diligence by performing a search to find their name. For example, if you’re applying to an organization’s marketing department, look on their website to find the name of the marketing department’s manager.
When you know the recipient’s full name but are unsure of their gender, you can include their full name in your cover letter address. For example, ‘Dear Austen Myers’ is acceptable and considered a professional way to address a cover letter. If you know their gender and wish to use a title in the address, use either ‘Ms.’ or ‘Mr.’ to avoid inaccurately describing the recipient’s marital status. For example, you’d write ‘Dear Ms. Myers’ rather than ‘Dear Mrs. Myers.’
When the recipient has a professional title
If you do know the name of the recipient and they hold a professional or academic title, it’s considered best practice to use that title in your cover letter address. Instead of using ‘Ms.’ or ‘Mr.,’ you’d use their academic or professional title in its place. For example, you’d write, ‘Dear Sgt. Myers’ instead of ‘Dear Ms. Myers.’
Other possible academic and professional title abbreviations you can use in your cover letter address when relevant include:
- Reverend (Rev.)
- Professor (Prof.)
- Doctor (Dr.)
When you don’t know the name of the recipient
If you’ve searched for the recipient’s name and could not find it, you’ll need to use a more general introduction for your cover letter. General cover letter salutations don’t require you to know the recipient’s name or gender and are your safest bet to ensure you make a good impression on the reader.
The most common ways to address a cover letter when you don’t know the name of the hiring manager include:
- Dear Hiring Manager
- Dear Sir/Madam
- Dear Human Resources Director
- To Whom It May Concern
- Dear [company name] Recruiter
When using a title in the address, such as ‘hiring manager,’ you should ensure that the person with that title is the one who will be receiving your cover letter. If you’re unsure of who will be reading your letter, stick with a more generic greeting such as ‘To whom it may concern.’
Learn more: To Whom It May Concern’ Capitalization Guidelines
How to address an email cover letter
Emailing cover letters has become more of the norm than the exception these days, so knowing how to properly address a cover letter being sent by email is essential for your job search success. Use these steps when sending a cover letter via email:
Create a strong subject line
Subject lines are an important component of professional emails and are necessary to include when sending a cover letter via email to a hiring manager. A clear and concise subject line allows the recipient to quickly know what the email is pertaining to and ensures the email isn’t overlooked or sent to the recipient’s spam folder.
In your email’s subject line, include the job title you are applying for so the hiring manager knows which job you’re interested in. You should also include your full name and a simple word or phrase that iterates what the email contains. For example, ‘John Yates – Assistant Manager Position – Resume and Cover Letter’ is an acceptable subject line.
Use a professional address in your cover letter
As with cover letters sent in a more traditional manner, the salutation you use in your emailed cover letter should be professional and accurate. If you know the name of the person you’re sending your cover letter to, address the letter to them using either their full name or ‘Mr.’ or ‘Ms.’ followed by their first and last name. If they have a professional or academic title, use that in place of ‘Mr.’ or Ms.’
If you don’t have the recipient’s name, use a general salutation or simply leave off the salutation. Not using a salutation in an emailed cover letter is more acceptable than when doing so in a physical cover letter.
Double-check the recipient’s email address and spelling of their name
When sending a cover letter via email, it’s important to ensure that you have the email address correct. Double-check the email address by comparing it to the address provided in the job listing or by a human resources employee at the organization you’re applying with. If you’re unsure of the email address, call the organization and ask to verify or be provided with it.
You should also double-check that the name you address your cover letter to is accurate. Incorrect spelling of a name can come off as unprofessional and even offensive in some cases. Don’t be afraid to contact the company to confirm the spelling of the recipient’s name.
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Cover letter address template
The following are templates to use when addressing a cover letter:
- [Dear First and Last Name]
- [Dear Mr. First and Last Name]
- [Dear Mr. Last Name]
- [Dear Ms. First and Last Name]
- [Dear Ms. Last Name]
- [To Whom It May Concern]
- [Dear Hiring Manager]
- [Dear (department you are applying with) Department]
- [Dear (company name) Team]
- [Dear (title of department head)]
- [Dear Madam]
Cover letter address examples
The following are examples of cover letter addresses:
- Dear Ms. Jones
- Dear Ms. Cynthia Jones
- Dear Mr. Clay
- Dear Mr. Timothy Clay
- Dear Prof. Reynolds
- Dear Dr. Kay
- Dear Marketing Department
- Dear Head of Marketing
- Dear Amy’s Cookie’s Recruiter
- Dear Customer Service Manager
- Dear Human Resources Manager
- Dear Taylor Jones
- Dear Tim Johnson
- Dear Public Relations Department Manager
- Dear Head of Recruiting
- Dear Marketing Team
- Dear Department of Art Team
- Dear Head of Publishing
- Dear Assistant Director
- Dear Customer Relations Director
Cover letter addresses to avoid
While there are certainly several addresses that are appropriate for use in a cover letter, there are also a few addresses you should avoid using. You should avoid using addresses that are too casual, such as ‘Hi’ or Hello.’ This type of casual greeting can come off as unprofessional to the reader and potentially have a negative impact on how the hiring manager perceives you. While you can certainly use this type of greeting when sending a personal message or email, doing so when applying for a job is typically frowned upon.
Additionally, while mentioned earlier, addressing your cover letter with ‘Whom It May Concern’ should only be reserved for instances in which you do not know the name, professional title, or department in which the recipient works. For example, if you know the person is the head of the human resources department of the company you’re applying with, you should begin your cover letter with ‘Dear Human Resources Department Head’ rather than ‘To Whom It May Concern.’ This is because some people perceive ‘To Whom It May Concern’ to be too impersonal and as if you did not spend time researching the recipient.
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Your Complete Guide to Writing a Cover Letter (Plus Bonus Tips and Examples)
Hot jobs on the muse.
Ah yes, the familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking something to the effect of: Does anyone really read cover letters? Why do they even exist?
First off: Yes, we can assure you that cover letters do, in fact, get read . To some hiring managers, they’re the most important part of your job application . And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.
To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions
What is a cover letter and why is it important?
How to write a cover letter hiring managers will love, what do examples of cover letters look like, bonus cover letter tips to give you an edge over the competition, cover letter faqs (a.k.a., everything else you need to know about cover letters).
A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials. Done well , a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.
Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique.
Given this reality, imagine the leg up you’ll have if you learn how to do cover letters right.
OK, you’re sold on how important cover letters are. Here are eight steps to writing one that screams, “I’m a great hire!”
Step 1: Write a fresh cover letter for each job (but yes, you can use a template).
Yes, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.
While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company ” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.
At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.
Step 2: Add your contact info.
At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order you might include it in) is:
- Your pronouns (optional)
- Your location (optional)
- Your email address
- Your phone number (optional)
- Your Linkedin, portfolio, or personal website URL (optional)
Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough.
So your header might look like this:
Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222
If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already).
So your sign off could look like this:
Violet Baudelaire she/her [email protected] 123-123-1234 https://www.linkedin.com/in/violet-baudelaire/
Step 3: Address your cover letter to the hiring manager—preferably by name.
The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title, or worse, inadvertently misgendering someone—first and last name also work just fine. And if “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”
For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .
Step 4: Craft an opening paragraph that’ll hook your reader.
Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.
No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (the hiring manager may be combing through candidates for half a dozen different jobs), and yes, you could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.
This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company . Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.
For instance, say you’re applying for a marketing job with a company known for its incredible pies and baked goods. You might want to use your opening to mention how you love pie so much that when you were in the 4th grade, you took the blue ribbon in the National Cherry Festival pie-eating contest. Or take a look at this cover letter hook by a client of career coach and Muse writer Jenny Foss , who was working to land a leadership role at a nonprofit specializing in fire prevention:
“I have a personal interest in fire prevention that dates back to my youth. As the daughter of a nurse who worked in a hospital burns unit for many years, I grew up with significant exposure to those impacted by fire. I’d spend hours thinking about my mom’s patients, wishing there were some way to better protect people from fire.”
Read More: 30 Genius Cover Letter Openers Recruiters Will LOVE
Step 5: Convey why you’d be a great hire for this job.
A common cover letter mistake is only talking about how great the position would be for you . Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.
So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position. Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.
Select the three to five important qualifications that you feel you exemplify best. For instance, maybe you’re looking for an account executive role and come across a posting that excites you. You might pull out these details that match you well:
- The job description mentions meeting and exceeding quotas several times.
- The company has a very collaborative, cross-departmental approach to solving problems.
- The sales department requires a fast learner so the account executive can get up to speed quickly on leads and tailor pitches to their needs.
If you tend to have a hard time singing your own praises and can’t nail down your strengths, here’s a quick trick : What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:
“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”
Step 6: Back up your qualifications with examples and numbers.
Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. And go beyond your resume . Don’t just regurgitate what the hiring manager can read elsewhere. Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.
For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”
Having trouble figuring out how to do this? Try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:
- What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
- What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
- What about your personality, passion, or work ethic made you especially good at getting the job done?
Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!
Going back to the example from the last step. How could you prove that you’ll meet and exceed sales quotas if they hire you? Try something like:
“ I’ve always been very goal-oriented—whether that goal was hitting a new personal best on the swim team in college or smashing my quotas as a sales development rep for ZZZ Inc. As an SDR, I break my quarterly sales goals down month-by-month and then week-by-week—so that I always know whether I’m ahead, behind, or on-track. I also take an hour every Friday to reflect on what I could’ve done better in the previous week—so that I’m always improving. With these strategies, I’ve met my goals for meetings set 10 out of the last 10 quarters and actually averaged 114% to goal for finding leads that eventually turned into sales over every quarter last year. As an account executive for your company, I’d bring that same drive and systematic approach for meeting longer-term targets to my sales quotas. ”
Do this for each of the qualifications you want to focus on, and feel free to connect your accomplishments directly to the company. Pro tip: Use your space wisely. For more important qualifications, you might dedicate an entire paragraph, while others may only need a sentence or two.
Step 7: Finish with a strong conclusion.
It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.
Some advice might tell you to go with a hard close: Boldly insist that you’re the one, and that you’re going to call them within a week to set up a meeting. But with over 10 years of experience as a recruiter, Foss finds this annoying. It’s one thing to be proactive and confident but, to her, this approach feels like a cheesy tactic stripped out of an old school “How to sell yourself” textbook.
Instead, try something like this:
“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”
Then be sure to sign off professionally , with an appropriate closing and your first and last name.
Read More: 3 Cover Letter Closing Lines That Make Hiring Managers Grimace (Plus: Better Options )
Step 8: Reread and revise.
We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.
You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:
- Does this sell me as the best person for the job?
- Does it get you excited?
If the answer to either is “no,” or even slight hesitation, go back for another pass.
Here’s an example cover letter that follows this advice:
Alia Farhat San Francisco Bay Area [email protected] 444-000-1111
Hello Danny Tanaka,
If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.
You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.
I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.
I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.
Alia Farhat
Looking for more cover letter examples? Check out these from across our site:
- 4 best cover letter examples for different types of job seekers
- Pain point cover letter example
- Internship cover letter example
- Recent graduate cover letter example
- Career changer cover letter example
- Stay-at-home parent returning to work cover letter example
- Sales cover letter example
- Email marketing manager cover letter example
- No job description or position cover letter example (a.k.a., a letter of intent or interest)
- Buzzfeed-style cover letter example
- Creative cover letter example (from the point-of-view of a dog)
As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:
- Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. Need help? Check out these tips for cutting down your cover letter .
- Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
- Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
- Consider writing in the company’s “voice”: Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
- Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity , and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.
The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”
- Are cover letters still necessary?
- Do I have to write a cover letter if it’s optional?
- Can I skip the cover letter for a tech job?
- What does it mean to write a cover letter for a resume?
- How can I write a simple cover letter in 30 minutes?
- How can I show personality in my cover letter?
- What should I name my cover letter file?
- Is a letter of intent different from a cover letter?
- Is a letter of interest different from a cover letter?
Regina Borsellino and Jenny Foss contributed writing, reporting, and/or advice to this article.
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What Is a Cover Letter?
Understanding cover letters, types of cover letters, how to write a cover letter, tips for writing a cover letter.
- Cover Letter FAQs
The Bottom Line
Career Advice
What Is a Cover Letter? Types and How To Write One
Andrew Ancheta is a finance editor who has reported extensively on cryptocurrency, NFTs, economics, and history. He previously worked as an editor for China Daily.
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A cover letter is a written document commonly submitted with a job application outlining the applicant's credentials and interest in the open position. Since a cover letter is often one of only two documents sent to a potential employer, a well- or poorly-written letter can impact whether the applicant is called for an interview .
Key Takeaways
- A cover letter is commonly submitted with a job application explaining the applicant's credentials and interest in the position.
- A good cover letter complements the resume and explains why the candidate is the ideal person for the job.
- Common cover letter mistakes can sink a job applicant.
7 Cover Letter Blunders
Most job postings are done online and no longer require a physical application. Instead, applicants send companies a copy of their resume along with a cover letter either by email or with a hard copy through the mail. A resume offers a glimpse into the professional and academic experience of a potential employee. The cover letter, on the other hand, acts as an introduction written by the candidate to express their interest in the position and what makes them the best fit for the job.
A good cover letter complements a resume by expanding on items relevant to the job. In essence, it's a sales pitch that describes why the applicant is the best person for the position. Career experts advise job seekers to spend time customizing each cover letter for the particular position, rather than using a generic missive. Although this requires extra effort, it can be very helpful in allowing an applicant to stand out above the competition.
The cover letter provides information to the employer about who the candidate is as a professional and as a person. This includes their areas of interest, professional goals, knowledge, skills they've gained over the years, achievements, passions, and aspirations. The cover letter should be a one-page document that provides a clear and concise idea about why the candidate is the best person for the job . It should also highlight the cultural fit.
While there is no set template for a cover letter, the type of letter that you write will depend on the requirements of each individual company or employer. The information that is included in a cover letter will vary depending on the goals and purpose of your application.
- An application cover letter is the most familiar type of cover letter. This is generally written in response to a vacancy that is posted on a company's website or a job board. In addition to answering any specific questions posted in the job ad, it may also highlight any experience or skills that are suitable for the position.
- A referral cover letter is similar to an application letter, but it includes the name of a colleague or employee who recommended the applicant for the open position. A strong referral can help you stand out against other applicants.
- A prospecting cover letter , also known as a letter of interest, is written by a job seeker and addressed to a company where they would like to work. However, it is not aimed at a specific role or vacancy. Instead, this type of letter inquires about open positions in general and may highlight any special skills that make the writer suitable for the company.
When employers post a job ad that requires a cover letter, they may specify certain requirements for the cover letter to address. For example, they may require applicants to answer certain questions, or to respect a certain word limit. It is important to follow these requirements, as they reflect on the applicant's ability to understand and follow directions.
If the employer does not set any expectations, a typical cover letter should be about a page or less, and may include a formal greeting, contact information, and links to the applicant's portfolio or work. It should highlight any special skills, and explain why you would be a good fit for the position. This is your chance to impress the employer: Even if your resume does not have everything an employer wants, a well-written cover letter can make the applicant stand out from the crowd.
However, it is possible to include too much information. Most employers will simply glance at the majority of their cover letters, and a long-winded essay might end up at the bottom of the pile. A few short paragraphs explaining your skills, and why you chose that specific employer, should be enough to put your best foot forward.
Writing a cover letter doesn't have to be tedious—even though it may seem like it's a chore. Here are a few simple tips you may want to consider when composing your cover letter:
- Personalize your letter for each role. Never use a generic cover letter. This means you have to write a new one for each position. Be sure to include your strengths and skills, and explain why you’re the perfect candidate.
- Include contact information. If the posting doesn't include the hiring manager's name, call the company , or check its website. Including this person's name gives your letter a proper greeting and also shows you have initiative. And don't forget to add your contact information, too. This is important if your resume gets separated from your cover letter.
- Simplify your letter. Communicate clearly and concisely. Using complex words and sentences would most certainly fail to convey your intentions with the company and the person reading the letter probably won't bother with the rest of your application.
- Be specific when needed. Don't rehash your resume, so be sure to quantify your accomplishments. For instance, expand on your marketing experience in your cover letter by saying you brought in 200 additional clients each month and increased revenue to $10,000. This can set you apart from candidates with vague personal details.
- Proofread. After you’ve written the letter, go over it a few times to ensure there are no errors. Then ask someone else to do a once-over and recommend any changes you may need to make.
A simple, focused cover letter without any typos or grammatical errors will get you noticed by potential employers.
A perfect resume can often be sabotaged by a poorly thought-out cover letter or one that is laden with mistakes. Whether you include the letter as per required submission guidelines, or you simply want to emphasize your interest in the job, make sure you avoid making these blunders.
- Names matter. This includes the name of the hiring manager, the company, and yes, even yours. Make sure you have the right names and the correct spelling. And don't forget to change the names if you're using the same cover letter for multiple jobs.
- Restating your resume. Since the cover letter is used to identify your skills and explain how your previous experience is applicable to the desired position, don't restate the stuff on your resume. Remember, the cover letter should complement your resume, not just summarize it.
- Keep your letter tight. Recruiters often go through hundreds of applications and don't have time to read through a three-page missive. The absolute maximum length for a cover letter should be one page, with a few concise paragraphs.
- Omit unnecessary details. Stay on topic. There's no need to mention your graphic-design skills if you're applying for an accounting position. It's a good idea to leave out personal things like your IQ, recreational accomplishments, interests, and hobbies. That is unless they relate to the job or company.
- Avoid sounding arrogant. Ensure your cover letter does not make you appear arrogant . While the cover letter is about you and your accomplishments, find a way of saying "I'm the best" without actually saying it. Avoid overusing words like "I," "me," or "my."
- Remember that spelling counts. Typos and grammatical errors can show you didn't bother to proofread your own letter. And make sure to be consistent—don't convey a dash with "--" in one place and "—" in another.
- Design matters : with the proliferation of publishing, design trends, and software, candidates have become creative in making their cover letter stand out from a design perspective. Make sure your cover letter projects your personality in terms of design while remaining professional. That is personal signature and branding.
How Long Should a Cover Letter Be?
According to Indeed , a leading job-seeking site, a typical cover letter should be about three or four paragraphs long and highlight any special experience or achievements that make the applicant exceptionally well-suited to the position.
How Do You Start a Cover Letter?
A cover letter should start with a formal greeting, preferably addressed to the hiring manager. If you do not know who will be reading your cover letter, a generic "to whom it may concern" is an acceptable, albeit old-fashioned, way to address a cover letter. It is also acceptable to address the letter to a title, such as "Dear Hiring Manager," or "Dear Talent Acquisition Team."
What Should a Cover Letter Contain?
An effective cover letter should highlight the applicant's skills, experience, and any achievements that make them a good fit for their prospective employer. It is also a good chance to mention anything that is not included in the resume: For example, if an applicant is drawn to a certain employer because they love a certain product, the cover letter is a great place to mention it. Make sure your cover letter also includes your name and contact information.
In a competitive jobs market, an effective cover letter is one way to make a job application stand out. This is a chance for an applicant to demonstrate why they think they would be a good fit. However, a poorly-written or meandering cover letter can hurt an application more than it helps.
Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Pages 3 and 5.
Harvard Extension School. " Resources and Cover Letters: An Extension School Resource ," Page 5.
Jobscan. " Cover Letter Formats ."
Indeed. " What Is a Cover Letter? "
Indeed. " How to Address a Cover Letter (With Examples). "
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Professional Cover Letter Examples to Apply for a Job in 2023
Below you'll see cover letters for 100+ professions grouped by industry. Scroll down and you'll get a breakdown of a perfect sample and suggestions for cover letter designs.
Want to write your cover letter fast? Use our cover letter builder. Choose from 18 professional cover letter templates that match your resume. See actionable examples and get expert tips along the way.
Sample cover letter for a resume made with our builder—See more templates and create your cover letter here .
One of our users, Nikos, had this to say:
[I used] a nice template I found on Zety. My resume is now one page long, not three . With the same stuff.
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Professional Cover Letter Builder
Zety’s cover letter builder makes writing easy for you and less time-consuming, Use our beautiful, customizable templates recommended by HR pros to wow every recruiter.
Accounting & Finance Cover Letter Examples
Have a gig in finance or accounting? Want to move up the ladder? See our sample cover letters to get you there.
- Accounting Intern
- Accounts Payable
- Bank Teller
- Business Analyst
- Financial Analyst
- Investment Banking
Creative & Cultural Fields Cover Letter Examples
No need to bury your creative side when choosing the right cover letter template, we’ve got you covered.
- Art Teacher
- Editorial Assistant
- Event Manager
- Graphic Design
- Interior Design
- Photographer
- Production Assistant
- Public Relations (PR)
- Social Media Manager
- Technical Writer
Construction Cover Letter Examples
You need the right blueprint to craft your own cover letter. With our sample cover letters, you'll have the building block to finish yours quickly.
- Architecture
- Architecture Intern
Education & Learning Cover Letter Examples
Think of our sample cover letters as an open book take-home test—just fill in the blanks with the right answers.
- Academic Advisor
- Admissions Counselor
- Cover Letter for College Student
- Cover Letter for Scholarship Application
- Elementary Teacher
- for Graduate School
- Graduate Assistantship
- High School
- Library Assistant
- New Teacher
- Paraprofessional
- Recent Graduate
- Research Assistant
- School Counselor
- Substitute Teacher
- Teaching Assistant
Engineering & Scientific Cover Letter Examples
Our cover letters have been tested in the field and the results come up positive. Replicate your own with our guides!
- Computer Science
- Data Scientist
- Electrical Engineering
- Engineering
- Engineering Internship
- IT Technician
- Lab Technician
- Mechanical Engineer
Food Service Cover Letter Examples
To have the crème de la crème of cover letters for the food service industry, use our guides as the perfect recipe to get you there.
- Restaurant Manager
Government and NGOs Cover Letter Examples
Make your cover letter as presidential as they come with our expert guidance for governmental or NGO jobs.
Hospitality Travel & Transportation Cover Letter Examples
Don’t take the hard road when crafting your cover letter—use our transportation and hospitality industry sample cover letters to get your profile revved up.
- Flight Attendant
- Hospitality
Information Technology (IT) Cover Letter Examples
You code Java in your sleep but come up on the zero binary end when writing a cover letter. Use our examples line by line and you’ll be done in no time.
- Cyber Security
- Data Analyst
- Software Developer
- Software Engineer
- System Administrator
- UX Designer
- Web Developer
Legal Cover Letter Examples
You need a legal cover letter that won’t result in a hung (recruiter) jury. Use our sample cover letters to get a unanimous victory.
- Judicial Clerkship
- Legal Assistant
Law Enforcement & Emergency Services Cover Letter Examples
Give the Chief probable cause to read your resume. A professional law enforcement and emergency services cover letter will show them why you're the best choice.
- Firefighter
- Law Enforcement
- Police Officer
- Security Officer
Management & Leadership Cover Letter Examples
You know how to lead and use expert advice in the best way—follow our cover letter guides for management and leadership for 100% success.
- Operations Manager
- Product Manager
- Program Manager
- Project Coordinator
- Project Manager
Media and Entertainment Cover Letter Examples
Whether you craft compelling copy, take two on television, or report rumors and revelations, you know how to send a message. Show you're the best fit for the job with inspiration from our media examples of a cover letter.
Medicine Healthcare & Wellbeing Cover Letter Examples
The small details are what matters in this field—the same applies to making your healthcare cover letter better than all others.
- Dental Assistant
- Dental Hygiene
- Esthetician
- Massage Therapist
- Medical Assistant
- Medical Receptionist
- Medical Scribe
- New Grad Registered Nurse (RN)
- Nurse Practitioner
- Nursing Student
- Occupational Therapy
- Pharmacy Technician
- Phlebotomist
- Physical Therapy
- Physician Assistant
- Speech Language Pathologist (SLP)
- Veterinary Assistant
Manufacturing & Warehousing Cover Letter Examples
Prove you've got the right skills in stock using our expedited cover letter examples for warehousing and manufacturing.
Office & Administrative Cover Letter Examples
Any organization without you is like a car with no engine. These example cover letters will help you make it clear to employers you are that missing part.—show them how with a great office & administrative cover letter.
- Administrative
- Administrative Assistant
- Call Center
- Case Manager
- Executive Assistant
- HR Generalist
- Human Resources
- Office Assistant
- Office Manager
- Personal Assistant
- Receptionist
- Social Work
Retail & Customer Service Cover Letter Examples
You promise what you can deliver to your customers — we do the same with our job-winning customer service cover letter templates.
- Customer Service
- Retail Management
- Technical Support
Sales & Marketing Cover Letter Examples
You know sales isn't about manipulating—it's about offering a solution to a problem. Our sample cover letter for sales jobs do just that.
- Account Manager
- Business Development
- Digital Marketing
- Marketing Coordinator
- Marketing Intern
- Marketing Manager
- Sales Associate
- Sales Manager
- Sales Representative
- Store Manager
Other Cover Letter Examples
Need a cover letter sample for different scenarios you find yourself in at this stage of your career? Check out the relevant cover letter templates you need here.
- Career Change
- Cold Call / Unsolicited Cover Letter
- Electrician
- Entry-Level
- for Internal Position
- Killer Cover Letter
- Pain Letter
- Perfect Cover Letter
- Real Estate
- Short Cover Letter Examples
Examples of Cover Letter Templates
Dear Mr. Portis,
When I found the opening for the Account position with Kaiser Permanente, I felt as if it was addressed to me. In my current position as Junior Accountant at the Pasadena Unified School District, I’ve managed a monthly bank reconciliation of over $400,000. I’m sure I can use my expertise at Kaiser Permanente.
In my current position as a Junior Accountant with the Pasadena Unified School District, my key challenge has been planning an annual budget and updating monthly forecasts. Here are some of my recent results:
- SAP implementation including creation of general ledger chart of accounts and data testing.
- Streamlined analysis and reporting processes to support company directives.
- Ensured all departmental invoices were correctly coded and documented for payment within the period. Worked with vendors to ensure all invoices were paid on a timely basis.
I know that Kaiser Permanente’s current plans involve moving to in-house accounting. It would be an exciting opportunity for me to use my skills to develop this project.
Can we schedule a meeting to discuss my solutions for helping Kaiser Permanente have proper in-house accounting?
Dieter Bender
General Cover Letter
A good cover letter is a personalized cover letter. Getting everything right takes time…and you need to submit your application right this second . Use this sample to create unique cover letters fast and easy—no matter if you need two or 20 versions.
Dear Mr. Scotten,
I'm so excited to apply for the IT Project Manager position at Weniger Aerospace.
At A/G Systems, I saved 10 meeting hours a week for 20 engineers. I did it by automating our program requirements management with Oracle Primavera. At $90 an hour, that’s $864,000 saved per year. I'm proud of that—not least because my title wasn't "IT PMP" but "Program Administrator." Transitioning to 100% IT PMP at Weniger would use my IT skills and passion to the full.
I know you're looking for an IT PMP with 5+ years of experience. I've spent 6 years creating robust IT systems with these achievements in the skill areas in your ad:
- Customer Relationship Management. Worked directly with 200+ customers to integrate our software into daily workflows. Slashed complaints by 25%.
- Trained, mentored, and on-boarded 15 new IT hires. Handled all new user training, cutting customer issues 30%. Gave software training to 12 business units nationwide.
- Led project to develop custom ERP software, automating requirements-tracking from 20,000 customers and 150+ programs.
- Wrote test scripts and coordinated testing through cross-functional teams. Expanded custom software to integrate with ERP. Slashed daily disruptions 50%.
I'm very interested in sharing how I can deliver IT PMP excellence at Weniger Aerospace. Can we schedule a call?
Best Regards,
Samantha Sunstein
PS—I'm also happy to explain how I used Oracle Primavera to automate project tracking, eliminating 120+ work-hours per year.
Career Change Cover Letter
Most people don’t do the same job for years, but career changers get the double-take. This sample letter will show you how to prove you have what it takes to start a new career. Convince the employer you’re the perfect candidate with help from this example.
Dear Larissa,
I was so excited when my protein shake packaging design was shortlisted for an Adobe Design Achievement Award.
It was no accident. Design has been a passion of mine since I was ten. I treated the coursework for my B.A. in Design at UMass Boston as a jumping-off point. My classes lit the way, but I dug in deeper with:
- Extensive extra-curricular reading of over 200 books on design, art, and business.
- Conducting a weekly podcast with interviews of 100+ top designers (and 1500+ subscribers).
- Freelance work on nights, weekends, and in the summers designing products for small money but with great return in terms of lesson learned.
When Dr. Stanhope suggested I apply for this internship, his reasoning was flawless. Paralith’s commitment to developing its interns far beyond mere clock-punching speaks directly to my voracious appetite for continued growth.
I would love to put my passion and skill to work for you. Can we schedule a call to discuss winning awards and accolades for Paralith?
Thank you for your time. I look forward to hearing from you.
Best regards,
Giovanna Darcy
Internship Cover Letter
Landing an internship is tough. Landing a placement that opens you up to great opportunities is even harder. This sample will show you how to make the most of you skills, education, and attitude to win top companies over.
Dear Mr. Bartz,
My name is Jean West, a junior at Greenville High Academy interested in becoming a public administrator in local government. I was thrilled to come across an opening for a Front Desk Clerk with the Greenville City Council. As the High School President and Model UN participant, I am a highly driven high school student who would help Greenville City Council’s administrative challenges.
I know the main duties for this position will be to maintain a professional relationship with visitors and answering multi-line phones and transferring calls to staff members. As the Student Body President, I’ve had to maintain a professional relationship with both students and staff, while being a representative for certain student body issues. We were able to introduce several new amendments to the student handbook and showed care and compassion to all students attending Greenville High Academy.
I am applying to the Greenville City Council specifically as a way to become more involved in local politics and further my professional growth in the field. This is why I’m so excited about this opening. I’d love the opportunity to be involved in local politics in a more fundamental way.
Can we schedule a call next week to discuss this position further?
Student Cover Letter
Your job search is a catch-22: you want to work, but haven’t done enough work to get hired. These cover letter examples will help you escape this vicious circle. Be yourself, we’ll just help you bring out the best in you and give the employers the best candidate: you .
Dear Ms Danz,
It would realize a long-term dream of mine to fill the open digital marketing specialist position here at XYZ Foods. When I first got my job in customer service here, it was because your team member Arnold Dickey advised me to take any job at the company, exceed expectations, build marketing skills, then apply for a transfer to marketing. After just two months I was promoted to senior customer service agent for quick thinking and a strong work ethic. (I saved the company $2,000 a month with one suggestion.)
I read the job posting carefully and spoke with several of your team members. I know the position calls for product knowledge, written and verbal communication, and a strong sense of who our customers are. I believe I’m the perfect fit. I’ve passed quarterly product knowledge quizzes with the highest scores in my department. I’ve used strong communication skills to achieve 95% positive customer survey scores and write up daily error-free reports. My department record of 75+ calls handled per day gives me an excellent understanding of our target demographic.
The most compelling part of this position to me is that it’s the perfect fit. I’ve dreamed of working as a digital marketing specialist at XYZ for the past seven years, taking fifteen online classes from Wharton and doing 20 freelance projects on nights and weekends.
My supervisor here at XYZ customer service is happy to let me meet with you any weekday. Can we set up a time to chat about how I can exceed your expectations as I’ve exceeded hers?
Sincerely, Susan Morris
Internal Position Cover Letter
A new position opened up in your company. You know you’re the best match, but you’re worried you’ll get overlooked. There’s competition, it’s not clear who gets promoted or transitioned. These cover letter samples will show you how to get the credit you’re due.
Dear Frances,
Presently, I’m the retail operations assistant manager for Reston Raiment, but I just today saw your advertisement for a manager at Willis Wearables and I’m excited to put forth my application. I’ve been a semi-frequent customer of WW over the years, and I’ve always adored the quality of your products and the helpfulness of the staff.
During my managerial career, I’ve acquired many skills and much supervisory knowledge. These abilities, coupled with my 5+ years of management experience, make me a strong contender for this position, I believe. On top of those mentioned things, I’m also honored to have achieved some important small successes, including:
- Reduced employee turnover rates by 50% by creating a healthier, more family-like work environment.
- Cut overhead costs by around $3,000 per month by implementing sustainable electronics and devices throughout the store.
- Increased sales by 30% (2018 vs. 2017) in the holiday season by spearheading a new sales and marketing campaign.
These are but a few examples, but I hope they help to show you my management experience, a love for the job, passion, and dedication. I’m eager for the opportunity to bring these characteristics over to a store I’ve always admired.
If you’d give me the chance, I’d love to show you how I can build upon your current success and take Willis Wearables to the next level.
Karen D. Valenzuela
P.S.—What would you say to having a coffee together? I know a great cafe near your store, and I’d be happy for the chance to discuss how I can bring an increase in sales (30%) to WW this upcoming holiday season.
Manager Cover Letter
What makes this sample cover letter great? Quantifies and shows a good fit:
- Uses numbers to prove she’s the best candidate.
- Adds value to her profile by listing key deliverables.
Dear Jacqueline,
As a longtime fan of Acme’s company culture and products, I was excited to see the opening for an administrative assistant. With my lengthy experience as an administrative assistant with Fancy Malls, I know I can use my skill set and knowledge to become a valuable member of the Acme team.
In my current position with Fancy Malls, I’ve had many responsibilities and achievements that would serve me well in a role at Acme. Fancy Malls has a similar business structure and product lineup to those at Acme, so I believe I would make a smooth and quick transition. On top of that, my invoice management and directory maintenance were leading performance boosters for the company, and I’m sure that I could achieve similar results at Acme, such as:
- I saved $3,000 a year in office supplies after negotiating a new deal with the current supplier.
- I increased sales by 7% after implementing an automatic follow-up approach using a CRM program.
Obtaining the administrative assistant position at Acme would be my dream come true. I’ve long been a fan and personal user of several of your products. In fact, Acme’s unique company culture is what prompted me to seek more challenging work. Though I love being in charge of a company’s multifaceted office support, there is no other office that would make me as happy to work for. I know, should I be honored with the position, that I’d be the envy of my circle of friends!
I would eagerly welcome the opportunity to discuss your current administrative objectives and show you how my successes at Fancy Malls can translate into growth for Acme.
P.S. - I’d love the opportunity to sit down with you and go over how I can bring similar results to the 10% cost savings I achieved at Fancy Malls to the Acme office, as well.
Administrative Assistant Cover Letter
What makes this sample cover letter stand out? Shows skills like a Swiss Army knife:
- Shows adaptability and eager to meet any challenge.
- Mirrors the requirements of the job ad with her best abilities.
Perfect Cover Letter Sample
- Make it easy for recruiters to contact you .
- Address a specific person with the right salutation.
- Show your worth and fit with the company .
- Sign off to make recruiters take action .
- Highlight your unique value in the PS.
Frequently Asked Questions about Cover Letter Examples
What is a cover letter.
A cover letter is a document attached to a resume in your application that demonstrates your qualifications, achievements, and motivation to join your potential employer. It complements your resume by providing more details about your professional background so far . Remember that your cover letter design should match your resume . See our professional cover letter templates and resume templates that match perfectly together to help you climb the career ladder. If you opted for a CV instead, do not hesitate to check out our professional CV templates that will also go well with our cover letters. Interested in the topic? Read more about differences between a CV and a resume .
How to write a cover letter for 2023?
A good cover letter should include the following parts:
- cover letter heading ;
- cover letter greeting ;
- first paragraph with a catchy cover letter opening ;
- second paragraph explaining why you are the perfect fit for the company;
- third paragraph with a call to action to make the recruiter realize that they do want to get in touch with you;
- cover letter closing .
There are a few more tricks that you can use in your cover letter to garner additional attention for your candidacy. To find out more, read: what to include in a cover letter .
Do I need a professional template to write my cover letter?
They say you get only one chance to make a first impression, so the answer is yes. Recruiters go through hundreds of applications, so a well-formatted and a professional-looking cover letter will definitely help you stand out from other candidates. See our modern cover letter templates to make sure your cover letter strikes a chord with your recruiter.
Are cover letters really necessary?
Even though it is widely believed that recruiters do not read cover letters, in most cases you do need a cover letter . A well-written cover letter sets the tone for your resume, as it allows you to point out your professional experience and special skills in more detail. It also shows your motivation to take the job. So don’t hesitate to write one, even if it’s not required by the job ad.
How long should a cover letter be?
Your cover letter should ideally be one-page long, and preferably prepared in a professional template that will help you take your cover letter layout to the next level. A good cover letter should include 3–4 short paragraphs and no more than 400 words in total. Remember that recruiters prefer brief and easy-to-read content, so do not overwhelm them with too many irrelevant details. We encourage you to read more on the ideal cover letter length in 2023 .
How to format a cover letter?
When you write a cover letter, remember about the following rules for formatting:
- Set one-inch margins on all sides.
- Left-align all contents. Don’t use justification, it’s against the standard rules of business letter formatting.
- Use business cover letter spacing : 1 or 1.15.
- Put double spaces between paragraphs.
- Use easy-to-read cover letter fonts , such as Arial, Calibri, Verdana, Helvetica, Cambria, or Times New Roman. Keep the font size between 11 and 12 pt.
We also advise you to take a deeper look at how to format your cover letter .
What do you write in a cover letter if you have no experience?
Writing a cover letter when you have little job experience and hard skills may seem like an impossible task, but don’t let that discourage you. Since there are no past jobs you could discuss in your document, try to focus on bringing out the best of your soft skills and show your passion for learning . List all experiences gathered in extracurricular activities, additional courses, or through volunteering . Before you start writing your entry-level cover letter , it is advisable to prepare your resume for your first job .
Should you write a different cover letter for each job application?
You should always customize your cover letter for each company you’re applying to, as it significantly increases your chances of landing a job interview. To make your cover letter job-specific, review the job ad carefully , identify the most important things the company is looking for in the perfect candidate, and use that information to draft a compelling cover letter. Read more on what a cover letter should say and remember that with our cover letter builder your perfect cover letter is just a few clicks away!
Should my cover letter be downloaded in Word or PDF?
As it is recommended to send your resume in a PDF format , your cover letter should come in the same format as well. Thanks to this, your cover letter layout will look good on any device and any operating system that the recruiters might be using. Try Zety cover letter templates to see how quick and easy it might be to come up with a professional-looking PDF cover letter.
Does Zety offer any resume examples that I could look at?
If you don’t know where to start with writing your CV, we suggest that you look at our resume examples . Find an example matching your profession, tailor proposed content to your needs and add it to one of Zety’s resume templates . If you want to get more information about this, read our guide on how to write a resume .Don’t know if you should write a resume or a CV? Read about differences between a CV and a resume
Are Zety cover letter examples available for free?
Yes, you can access cover letter examples for 100+ professions grouped by industry on Zety for free. Now all you have to do is tailor content proposed by Zety to your own needs and use our cover letter builder to create a job-winning cover letter accompanying your perfect resume .
Try Zety's professional cover letter builder now
- The A.V. Club
- The Takeout
- The Inventory
Should ChatGPT write your resume?
Applying to jobs can often feel like a full-time job. Reading up on a company, tailoring a resume for a specific position within that organization, and writing a cover letter for just one role can take hours. By contrast, the average recruiter spends just seven seconds scanning a resume, according to one estimate .
Enter one tool that could change job applications entirely: ChatGPT , the AI-powered chatbot launched by OpenAI in November. Using a chatbot like ChatGPT (along with emerging competitors like Microsoft’s Bing AI and Google’s Bard) could give job-seekers an edge by substantially speeding up the application process. But is it the best solution?
On social media, it’s not uncommon these days to see a career influencer extol the value of ChatGPT, which they say can help you write a cover letter in two minutes, become “insanely prepared” for your next job interview, or submit 200 job applications in two days. At the very least, it can take an old resume and rewrite it fairly quickly so it’s relevant to a certain job description. Teal, a personal career growth platform, has been promoting ChatGPT for cover letters and resumes .
The new tool is great for a job-seeker, said Todd Mitchem, executive vice president of AMP Learning and Development, who advises HR professionals on using technologies like AI in their work. “They’ve got 15 different resumes that they had ChatGPT write within seconds,” he said.
If you’re concerned that using ChatGPT to write your resume feels a bit like cheating, consider that similar tools have been put to work on the recruiting side for years. Many companies use Applicant Tracking Systems (ATS) to automatically scan resumes for certain keywords, ranking candidates based on the content in their CV. Now that applicants are using ChatGPT to tailor their job applications, the two systems are basically “talking to each other,” said Mitchem.
Research suggests AI can be an effective tool for job applicants. A recent study published by the National Bureau of Economic Research, which hasn’t yet been peer-reviewed, found job candidates who used algorithmic writing assistance to help write their resumes had an 8% higher probability of getting hired than those who didn’t.
Still, career coaches and human resources consultants stress ChatGPT is just a tool, and there are limits to what it can do for job-seekers.
“If you want a draft of something really fast, that is a good head start, it’s really amazing at that,” said Rania Stewart, an analyst with the consulting firm Gartner who advises clients on recruiting technologies. But she cautioned that while ChatGPT will give you a decent resume, it’s liable to stretch the truth, and should be carefully edited. What’s more, she added, the privacy implications of the chatbot aren’t yet clear: Candidates should be wary of giving too much personal information to ChatGPT.
As candidates and companies alike examine the benefits—and limitations—of using AI in the hiring process, it may be worth exploring what chatbots can do for your next application. Here’s how you can experiment with ChatGPT as you apply and interview for jobs.
How to use ChatGPT to tailor your resume
The success of any conversation with ChatGPT will hinge on the prompts you provide, according to Michael Dillon, a data analyst based in Manchester, England, who has been sharing tips for using the tool on LinkedIn.
“You have to be very good at giving instructions,” said Dillon of the prompts, which essentially tell ChatGPT what to do. “The more specific you are and the more information you give it,” he added, the better it will perform.
Dillon, who recently published a guide on the subject, recommends taking a job description on LinkedIn, then prompting ChatGPT to summarize the job role by entering a prompt like, “Summarize this job role. Explain the top 5 skills and top 5 experience required.” You can even dictate the way you want ChatGPT to format the summary by entering, “use line breaks and bullet points.”
From there, you can give ChatGPT your resume and ask it to identify how your skills and experience align with those listed in the job description. You can then prompt ChatGPT to expand on these skills and experiences in bullet points that could easily be inserted into a re-tailored resume. A simple search on TikTok or LinkedIn is likely to turn up plenty of similar prompts for job-seekers who want to use ChatGPT for their resumes.
Again, be wary of allowing ChatGPT to insert errors into your resume, Dillon cautioned (currently, its data ends at 2021), or turning in a job application that reads as if it was written by a bot . Still, ChatGPT can provide you with a launching point for crafting a resume that has a good chance of catching the eye of recruiters—or the systems tracking candidates for them.
How AI chatbots can help write your cover letter
ChatGPT also lends itself well to drafting a cover letter for a job. A candidate can enter a job description and their resume, then tell ChatGPT to write a cover letter using those two pieces of information.
On Instagram Jerry Lee, co-founder of the job search service Wonsulting, shared prompts for creating a cover letter in just 45 seconds using ChatGPT. Lee has said such tips might allow applicants to apply for as many as 200 jobs in just two days.
But while applying to jobs at a breakneck pace with the help of ChatGPT may be tempting for job-seekers looking to land something quickly, Lynda Spiegel, a resume coach based in New York City, is skeptical this is the best approach. She said she typically recommends people on the hunt for a job apply to no more than three open roles each week. A “ spray and pray ” method, she added, can hurt a candidate strategically. If a job-seeker is focused on applying to as many jobs as possible, they might not take the time to connect with the hiring manager for a position, or find a second-degree connection who can open the door for them more quickly at the company. What’s more, it’s unclear how many recruiters read cover letters carefully, so if there’s something about your career background you want potential employers to know, you should make sure it’s included in your resume as well, Spiegel said.
As tools like ChatGPT make it quicker and easier to apply for jobs, companies could see a “sharp increase” in the volume of applications, said Stewart, of Gartner.
The likelihood your application is competing against a bigger pool of candidates makes it all the more important to submit a resume and cover letter that stands out from the rest, Dillon said. Your best bet, he added, is to use ChatGPT to jumpstart your thinking process, and get straight to writing job applications that “sound like you.”
How ChatGPT can help you prepare for an interview
Experts say ChatGPT can also be helpful in preparing for interviews. When testing out ChatGPT, Dillon asked the bot to take a job description and create 10 potential interview questions, sorted by competencies required for the role. Even if it doesn’t predict exactly what a recruiter will ask , “it gives you a lot to think about,” Dillon said.
If you prompt ChatGPT to act as a recruiter, “it’s basically gonna put you through a verbal written mock interview, and it’s very good at that,” Mitchem said.
Don’t be surprised if you start to notice companies’ approach to interviewing change in the coming years thanks to AI. HR professionals will be challenged to rethink the way they evaluate candidates with the advent of AI tools like ChatGPT, Mitchem predicted. “Where we’re headed is, how does HR and recruitment get more personalized?” he said. Recruiters will need to focus more on identifying skills that differentiate candidates, and Mitchem said he wouldn’t be surprised if more companies start asking for video resumes in the future.
Even as ChatGPT greatly speeds up the job application process, don’t discount the value of good old-fashioned networking, Spiegel and Dillon said. If you reach out to a secondhand connection at a company you’re applying for, or email a recruiter directly, these human interactions can help bypass any sort of automated tracking system where your resume might still get lost.
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Follow these three rules for cover letter salutation salvation. Rule #1: Address your cover letter to the hiring manager using a formal, full-name salutation (if possible). For a cover letter, you should always default to addressing it to the hiring manager for the position you're applying to.
What is a cover letter? A cover letter, also known as an application letter, is a three- to four-paragraph memo to employers explaining your interest in the job and company and your fitness for the role. It's typically submitted along with your resume in a job application.
Cover letter example Here is an example of a cover letter to help you create your own: Anne Galindo 123-456-7890 [email protected] January 23, 2021 Dear Hiring Manager, I'm excited to be applying for the web developer position at [Company Name].
Name: Your full name should be the focal point of your cover letter header (use a large font size and bold text) Phone number: If you're applying for a job in a different city, state, or country, include your area/country code Email address: Use a professional email address such as [email protected]
When you address a cover letter to a hiring manager with a professional or academic title (like Doctor or Professor), include their title in your salutation. You can write out the full title or use an abbreviation. For example, "Reverend" and "Rev." are both fine. Here are some examples of a few different ways to address your cover letter:
Uploaded Letter: If you're uploading your cover letter to a job site, your signature will simply include an appropriate closing phrase and your full name. Place a comma after your close, such as Best, or Sincerely yours, and then insert your name in the line below. Use a formal business-style letter format that includes a heading, salutation ...
When naming your resume and cover letter file, go with your first name first and your last name second. Some hiring managers have a system in place that will sort candidates by their surname. However, you can't guess what their system is, so stick with the above. Pro Tip: Are you writing a resume using college guidelines?
The formal salutation/greeting comes next: "Dear [Contact Person's name].". If you have a contact person for your letter, include their personal title and name in the salutation (i.e. "Dear Mr. Franklin"). If you are unsure of the reader's gender, simply state their full name and avoid the personal title (i.e.
A cover letter salutation is the greeting that you use at the start of a cover letter. When you are writing a professional cover letter to include with your resume for a job application, the salutation you use should be a formal one. Since it is the first thing the recipient sees when they read the cover letter, it should be appropriately respectful and use the correct title and name.
Here's how I used ChatGPT to create a cover letter template in three steps: 1. Create a cover letter template you can customize. You can ask ChatGPT to create a cover letter using your résumé ...
If you know the name of the person you're sending your cover letter to, address the letter to them using either their full name or 'Mr.' or 'Ms.' followed by their first and last name. If they have a professional or academic title, use that in place of 'Mr.' or Ms.'
The most traditional way to address a cover letter is to use the person's first and last name, including "Mr." or "Ms." (for example, "Dear Ms. Jane Smith" or just "Dear Ms. Smith"). But to avoid accidentally using the wrong title, or worse, inadvertently misgendering someone—first and last name also work just fine.
Cover Letter: A cover letter is a written document submitted with a job application explaining the applicant's credentials and interest in the open position. Since a cover letter is often one of ...
In the body. The first line of your email should address the recipient, which differs slightly from paper cover letters. In cover letters, you usually add a header that includes your name and contact information, the date, and the recipient's name and contact information. After addressing the recipient, you can add your full cover letter in the ...
Download your cover letter. Easily download your cover letter and edit afterwards. Excellent platform with everything you need as a jobseeker. Intuitive tool that guides you through the process of creating a CV with customisable sections. A comprehensive platform with resources and tools for producing high-quality CVs and cover letters.
Left-align all contents. Don't use justification, it's against the standard rules of business letter formatting. Use business cover letter spacing: 1 or 1.15. Put double spaces between paragraphs. Use easy-to-read cover letter fonts, such as Arial, Calibri, Verdana, Helvetica, Cambria, or Times New Roman. Keep the font size between 11 and ...
Start your letter by using a professional greeting. This is typically Dear, followed by the full name of the hiring manager. ... The template below provides guidance on what to include in a professional cover letter. You can use this as a guide when writing your own application for a massage therapist role: [First name] [Last name], ...
Applying to jobs can often feel like a full-time job. Reading up on a company, tailoring a resume for a specific position within that organization, and writing a cover letter for just one role can ...